Board of Supervisors Minutes

The Fremont County Board of Supervisors met in regular session on Tuesday, December 6, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Jim Owen, Assistant to the Engineer, met with the board. Motion was made by Bartholomew authorizing Chairman Morgan to sign a Utility Permit for Southwest Iowa REC for Overhead Line Extension on 180^th ST. West of 390^th Ave. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:15 a.m. Motion was made by Hickey to approve the following Master Matrix Resolution 2011-45. Hickey, aye; Bartholomew, aye; Morgan, aye.

RESOLUTION 2011-45

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adoption a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2012 and January 31, 2013 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).

Motion was made by Randy Hickey on December 6, 2011.

At 9:20 a.m. Motion was made by Hickey authorizing Chairman Morgan to sign the Annual HAVA (Help Americans Vote Act) Election Equipment Certification requested by the Secretary of State Office. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:25 a.m. Judy Crain, Treasurer, met with the board requesting approval to start the hiring process to fill a vacated full-time deputy treasurer position. Motion was made by Hickey to approve her request. Hickey, aye; Bartholomew, aye; Morgan, aye.

The Sheriff’s Monthly Reports for September 2011 and October 2011 were approved.

In other business, longevity claims for the Road Department were approved to be paid December 9, 2011.

At 11:00 a.m. there being no further business, Bartholomew made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

December 13, 2011:

At 8:30 a.m. on Tuesday, December 13, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Randy Hickey, Judy Crain, Karen Berry, Jan Winkler, Dennis Henneman, Steve Whitehead, Margaret Johnson, Mike Crecelius, Kevin Aistrope, Arnold Emberton and Joan Kirk. Topics discussed were: boiler at Sheriff’s Office, state reports filed, internet issues, progress on employee handbook, working on drainage and public assistance, interagency work group pertaining to levees.

The Fremont County Board of Supervisors met in regular session on Tuesday, December 13, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting. Also present was John Walter.

At 9:00 a.m. Christy Briley, Safety Coordinator, met with the board to discuss the county’s Incident Review Process. Briley said the County’s Safety Manual was approved by the board, setting out guidelines for what we need to do as a Safety Committee. In the back of the manual there is an incident review report, but nobody uses it. Briley feels this report is important and needs to be enforced by the board of supervisors. Morgan agreed and said she feels maybe it should be put in the form of a Resolution in order to get people to use it.

At 9:15 a.m. Kevin Aistrope, Sheriff, met with the board to give them an update on the 501C Non Profit Status for the Operation Santa Claus and Fremont County Reserves. Christy Briley was also present. Aistrope said they have filed for the Non Profit and are waiting to hear back from the state. The Sheriff hopes everything will be done by March 2012 so the budget can be amended, and the Operation Santa Claus and Fremont County Reserves can be removed from county funds and remains nonprofit.

Also discussed with the Sheriff was using his credit card for county business. Aistrope said he is in the process of getting a County Credit from a local bank.

At 9:38 a.m. Bill Sapp, Allen Marsh and Les Robbins met with the board to request the board amend their current amended TIF to extend it another 5 years, from the original 10 years that was extended to 15 years, and now requesting it be extended to 20 years. There is still 6 years to go on the 15 year TIF. The topic was discussed but no decision has been made at this time.

In other business the Recorder’s monthly report was approved.

Also in other business, payroll and claims for December 16, 2011 were approved.

At 11:30 a.m. there being no further business, Bartholomew made a motion to adjourn.

Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

December 20, 2011:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 20, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Twila Larson was present for this meeting.

At 9:00 a.m. Christy Briley, Safety Coordinator met with the board requesting approval of the following Resolution 2011-46. Motion was made by Bartholomew to approve the Resolution. Hickey, aye; Bartholomew, aye; Morgan, aye.

RESOLUTION NO. 2011-46

RESOLUTION REQUIRING THE TIMELY FILING OF INCIDENT REPORTS

WHEREAS, the Fremont County Board of Supervisors requires an incident report to be filed on all incidents that occur with employees, county equipment and/or county property,

WHEREAS, an incident is an accident that involves a workmen’s comp injury, an accident in a county vehicle or a customer who gets injured while on county property,

WHEREAS, the Fremont County Safety policy provides a form to be completed and signed by employee and supervisor to report all incidents to the safety coordinator within 48 hours of the incident,

THEREFORE IT BE RESOLVED, that all incidents that occur involving a county employee or county property need to have a report submitted and signed by the employee and supervisor within 48 hours of the incident to the safety coordinator located in the Auditor’s Office.

Motion to approve made by Bartholomew.

/s/ Joan Kirk                                                                                     /s/ Cara Morgan, Chairman       aye
Fremont County Auditor                                                                     /s/  Bart Bartholomew               aye
                                                                                                        /s/  Randy Hickey                     aye.

At 9:05 a.m. Motion was made by Hickey approving the following Resolution for County Holidays 2012. Hickey, aye; Bartholomew, aye; Morgan, aye.

RESOLUTION NO. 2011-47

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 20th day of December, 2011 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2012-year.

New Year's Day Monday January 2, 2012
President's Day Monday February 20, 2012
Good Friday Friday April 6, 2012
Memorial Day Monday May 28, 2012
Independence Day Wednesday July 4, 2012
Labor Day Monday September 3, 2012
Veteran's Day Monday November 12, 2012
Thanksgiving (Thurs. & Fri.) November 22 & 23, 2012
Christmas (Monday & Tues.) December 24 & 25, 2012
Motion to approve made by Hickey.

At 9:10 a.m. John Scott with FREDCO, met with the board requesting Fremont County budget for FREDCO’s annual contribution for year 2012. Scott said he is optimistic about the coming year and their membership drive. Hickey made a motion to approve $4,353.00, which is $1.50 per capita for the rural population toward Economic Development. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:30 a.m. Motion was made by Bartholomew to approve a Class C Sunday Sales/Living Quarters Liquor License for Skyline Sportsman’s Club. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:32 a.m. Mike Crecelius, EMC met with the board to discuss last summer flood issues. Crecelius said Iowa Homeland Security Official’s disaster assistance has been extended to January 27^th. Crecelius indicated that reports are showing the bottom line from last year to this year that it is fairly dry indicating, right now, it is not likely this next year will mirror last year.

At 9:55 a.m. Bobbie Mather met with the board to discuss 292^nd Avenue. Mather wanted to know what the status is on his road. Morgan indicated he would have to have the road brought up to standards before it could be accepted as a county road. Also there is an issue of a 28 E Agreement with the City of Sidney. Morgan feels the county is doing their part in maintaining the road. Mather said when he was on the board of supervisor’s it was declared a county road. Hickey said he went all the way back in the county records and it was never declared a county road. The board said they would get hold of the County Engineer to see if he is planning on maintaining as the 28E agreement reads. Mather said he would like the county to hold off until he gets the water line moved.

At 11:11 a.m. there being no further business, Bartholomew made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

December 27, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 27, 2011, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Morgan was not present for this meeting.

At 9:00 a.m. bids were opened for work on West Benton Drainage Ditch. Hickey made a motion to accept low bid from Larry Inman for $66,500. Bartholomew, aye; Hickey, aye. Also present was Mike Crecelius.

At 9:15 a.m. Motion was made by Hickey approving the following the following Resolution 2011-48. Bartholomew, aye; Hickey, aye.

RESOLUTION NO. 2011-48

WHEREAS, The Office of the Fremont County Treasurer has completed the interview process and wishes to fill the full-time vacancy position in her office.

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS That Randi Shirley be hired to fill the open full-time position in the Fremont County Treasurer’s Office.

Motion to approve made by Hickey
Dated: December 27, 2011

At 9:30 a.m. Brian Kingsolver met with the board requesting approval of Courthouse Courtroom for the Democratic Caucus. Motion was made by Hickey approving the request. Bartholomew, aye; Hickey, aye.

At 9:45 a.m. Steve Perry, City of Sidney Engineer, met with the board to update the supervisors on the City’s upcoming Streetscape Project. Perry went into detail as to where the city plans on starting their project. Perry said they will take bids for the first part of the project in January and will award the job in February. The city plans on starting the project in the spring. Also present was Mark Travis.

In other business, payroll and claims for December 30, 2011, were approved.

At 11:00 a.m. there being no further business, Hickey made a motion to adjourn.

Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman