Board of Supervisors Minutes

WHEREAS, the Office of the Fremont County Auditor has completed the interview process and wishes to fill the part-time vacancy in her office.

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That Kristi O’Neal be hired to fill the open part-time position in the Fremont County Auditor’s Office.

Motion to approve made by Bartholomew.

/s/ Joan Kirk                                                                                     /s/ Cara Morgan, Chairman       aye
Fremont County Auditor                                                                     /s/  Bart Bartholomew               aye
                                                                                                        /s/  Randy Hickey                     aye

At 9:30 a.m. Let the records show Jan Winkler, CPC, did not make it to this meeting.

At 10:00 a.m. Dan Davis, Engineer, opened sealed bids for three separate contracts for debris removal from ROW of Select Roads West of Bluff RD. Present were Trent Tiemeyer, Ryan Sjulin, Darin Hendrickson, Bryan Whitehead, Larry Whitehead and Gary Shrum. For the first contract Bryan Whitehead had low bid of $352,830, second contract low bid was Trent Tiemeyer $141,200 and the third contract low bid was Trent Tiemeyer $33,800. Davis said he would like to see the board approve the low bids with the requirement to provide certificate of insurance with Fremont County named and the bond within 24 hours. Motion was made by Bartholomew to accept the low bids and authorize Chairman Morgan to sign the contracts. Bartholomew, aye; Hickey, aye; Morgan, aye.

Motion was made by Hickey authorizing Chairman Morgan to sign Temporary Easement contract with Carolyn J. Howe for Proj #BRS-CO36(60)- - 60-36. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 11:00 a.m. Nicole Fox and Charlie Purcell with the Iowa Department of Transportation met with the board to talk about the duties and funding of Secondary Road Department Services. County Attorney, Margaret Johnson was also present.

In other business, payroll and claims for November 4, 2011, were approved.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Vice-Chairman

November 8, 2011:

At 8:30 a.m. on Tuesday, November 8, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom.  Present were:  Bart Bartholomew, Dennis Henneman, Randy Hickey, Dan Davis, Karen Berry, Steve Whitehead, Jennifer McAllister, Arnold Emberton and Joan Kirk.  Topics discussed were:  open house for veterans; roadwork in flood area; assessing the west side of the county. 

The Fremont County Board of Supervisors met in regular session on Tuesday, November 8, 2011, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous Board session were read and approved.  The agenda was approved as posted. 

Let the records show Morgan was not present for this meeting. 

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following signings. 

Motion was made by Hickey authorizing Vice-Chairman Bartholomew sign for additional design services with HGM on Thurman Bridge Project and J-34 Box.  Hickey, aye; Bartholomew, aye. 

Motion was made by Hickey authorizing Vice-Chairman Bartholomew sign ROW permit for Sean Smith to clean ditches on 230^th St. & 225^th Ave. in S15, T68N, R43.  Hickey, aye; Bartholomew, aye. 

Motion was made by Hickey authorizing Vice-Chairman Bartholomew sign Temporary Easement with Martin L. McCartney for Proj#BRS-CO36(60)- - 60-36.  Hickey, aye; Bartholomew, aye. 

Motion was made by Hickey authorizing Vice-Chairman Bartholomew sign ROW permit for Windstream Communication for fiber optic telephone cable on County RD L-44 and J-10.  Hickey, aye; Bartholomew, aye. 

At 9:15 a.m. Mike Crecelius, EMC, met with the board to discuss the Governor’s Conference.  Crecelius handed out, to the board, various FEMA flood related guide booklets from the conference.  Crecelius said he has had a number of people ask him about a buyout program.  Hickey indicated the county is planning on having a state certified inspector from SWIPCO available for inspections of property damaged by the recent flood.  

At 9:30 a.m. due to The Iowa Association of County’s Fall School of Instruction Conference in Coralville, IA, the board decided to schedule its regular weekly meeting on Monday, November 14, 2011 to allow for travel time to the conference.  

At 9:45 a.m. Randy Monroe and Ken Mather met with the board to discuss county bidding process.  Monroe stated he and Mather presented a construction bid on a building at the golf course that was destroyed by an August storm.  They were unhappy with the bidding process used by the Conservation Board.  Hickey indicated they would need to get on the Conservation Board’s Agenda and talk with them about their concerns. 

At 10:00 a.m. Motion was made by Hickey to approve use of the courthouse for a Central Committee meeting on November 29^th and Monthly use for Court Mandated Children in the Middle Course for year 2012.  Both requested by the County Attorney, Margaret Johnson.  Hickey, aye; Bartholomew, aye. 

In other business, the County Recorder’s Monthly Report was approved. 

At 11:00 a.m. there being no further business, Hickey made a motion to adjourn.

Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                       Cara Morgan, Chairman

November 15, 2011:

The Fremont County Board of Supervisors met in regular session on Monday, November 14, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the board canvassed and certified the 2011 City Election.

At 9:15 a.m. Larry Greedy stopped in to visit with the board.

At 9:15 a.m. Dan Davis, Engineer met with the board. Motion was made by Hickey authorizing Chairman Morgan to sign Work in ROW Permit for Century Link to replace cable along 262nd St., 8 miles north of Hamburg. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 9:30 a.m. Kevin Aistrope, Sheriff met with the board requesting approval to purchase a car camera at a cost of $5,175. The Sheriff’s Department receives $4,500 from the State of Iowa for participating in a Step Program during the holidays. Aistrope said the county would only be responsible for $675.00 of the cost. Bartholomew made a motion to approve the purchase of the camera. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 9:40 a.m. Mike Crecelius stopped in to visit with the board.

At 9:45 a.m. Cara Morgan, Supervisor, discussed a November 8th Conference she attended with Interagency Levee Work Group in Des Moines. The next meeting will be on November 15, to tour the concerned area in Fremont County and continue discussions specific to the repair and rehabilitation of L-575 and the temporary levee in Hamburg.

At 10:30 a.m. Karen Berry stopped by to visit with the board.

In other business, payroll and claims for November 18, 2011, were approved.

At 11:30 a.m. there being no further business, Bartholomew made a motion to adjourn.

Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

November 22, 2011:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 22, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Grace Johnson with the Hamburg Reporter was present for this meeting. Also present was John Walter.

At 9:00 a.m. Mike Crecelius, EMC and Pat Sheldon met with the board to discuss the Emergency Management and Environmental Health shared positions. Crecelius is asking the Board of Supervisors to make his EMC position a full-time position opposed to sharing his time with Sanitation. Crecelius is also asking for a salary increase. The board will take this into consideration and address it at the next board meeting.

At 9:15 a.m. Dan Davis, Engineer met with the board. Motion was made by Hickey authorizing Chairman Morgan to sign Universal Payment Voucher for HGM on Project #BRS-CO36(60)L-44 Bridge. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:30 a.m. County TIF Audits were discussed. Also present were Karen Berry, Assessor and Joan Kirk, Auditor. The board thought it would be in the best interest of the County if an internal audit were performed, on regular basis. Motion was made by Hickey to request the County Attorney prepare a letter requesting specific documentation in order to proceed with the audit. Hickey, aye; Bartholomew, aye; Morgan, aye.

At 10:18 a.m. Gary Stevenson, met with the board requesting approval of the county’s Board of Supervisors to proceed with his goal to have a donated U. S. Constitution lithograph in every county courthouse in Iowa. Stevenson will be seeking donations for this project.

10:45 a.m. John Walter visited with the board about Schultz Drainage District.

In other business, the following claim was approved for hand written warrant. Landfill GO Bond; Bankers Trust Company, GO Bond Interest Payment, $18,346.25.

At 11:20 a.m. there being no further business, Hickey made a motion to adjourn.

Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

November 29, 2011:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 29, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Twila Larson, Tom Peterson and Derrick Fellows was present for this meeting. Also present was Grace Johnson with The Hamburg Reporter.

At 9:00 a.m. Kevin Aistrope, Sheriff, met with the Board of Supervisors requesting their approval to fill a vacated deputy sheriff’s position with a family member. Present were John Whipple, Andrew Wake and Margaret Johnson. The Sheriff’s wanting to hire his nephew as that replacement, it is the opinion of the Attorney General’s Office that a nephew related to the officer’s spouse is within the degree specified in Chapter 61, and that the sheriff could not appoint his nephew as his deputy without approval of the Board of Supervisors. Aistrope said it would save Fremont County $17,000 because Wake is already certified, and feels he is the best man for the job. Fremont County Attorney felt the main problem would be scheduling, duties, vacations, etc. Morgan felt Wake is probably qualified for the job but was concerned about nepotism. She feels there is a code on this for a reason and we are opening ourselves up for problems. After several minutes of discussion Motion was made by Bartholomew to approve the hire. Bartholomew, aye; Hickey, aye; Morgan, nay.

Concerning the radio replacement for the Sheriff’s Department, Aistrope said he turned the damaged radios in to the insurance company as storm damaged.

At 9:35 a.m. John Walter joined the meeting.

At 9:40 a.m. Jan Winkler, CPC met with the board requesting approval of the Annual Strategic Plan for 2011. Motion was made by Hickey to approve the Plan. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 9:50 a.m. John Whipple met with the board to update them on the status of the Welcome Center following the Missouri River Flood. Whipple said if they can do what FEMA said they could do, they would be all right. The Welcome Center has been approved as a small project, and was denied by the Small Business Administration. A loan from SBA damage assessment was $140,000 clean-up $19,000 the Welcome Center is waiting for final approval. The State has signed off on this, and if they can get partial reimbursement as they go along they should be okay. The way it looks now the Welcome Center should have out of pocket cost of $50,000. Right now it is considered a rebuild project. Morgan said the county would make a structural engineer available for things like this.

At 9:56 a.m. Mike Crecelius, EMC and Pat Sheldon met with the board requesting the Emergency Management and Environmental Health positions be separated. Crecelius said the EMPG Grant would double if he is full time, and the county is receiving $12,000 now. Morgan said there would be some increases that are not covered by the grant. Hickey made a motion to make the Emergency Management position a full time position. This will not take effect until July 1, 2011. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 9:45 a.m. John Walter met with the board regarding the maintenance on Schultz Drainage Ditch. Walter’s said he received a bid for clean out cost to be somewhere around $1,200 to $1,500. Motion was made by Hickey to approve the work up to $1600. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 10:34 a.m. By implementation of FEMA’s 403 Program FEMA would know how many structures in Fremont County would need complete demolition. The County will contract with Southwest Iowa Planning Council for use of a building inspector to be used for flood-damaged structures to determine if the structure requires complete demolition. The 15% of cost to contract with SWIPC would be the counties responsibility, and would most likely be passed on to the property owner. Motion was made by Bartholomew to implement the FEMA 403 Program. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 10:40 a.m. Dan Davis, Engineer met with the board requesting approval of the following:

Motion was made by Bartholomew authorizing Chairman, Morgan to sign approving a Proposal for Emergency Flood Repair Cost Estimates for three bridges. Bartholomew, aye; Hickey, aye; Morgan, aye.

Motion was made by Hickey authorizing Chairman Morgan sign approving Professional Services Design Proposal for FEMA site 30/Roadway Improvements. Bartholomew, aye; Hickey, aye; Morgan, aye.

At 10:50 a.m. the board continued discussion on TIF Audits. The County Attorney thought it might be a good idea to have specific information provided and audited each year. Present were Margaret Johnson, Karen Berry and Dan Davis. The attorney is asking for the Board of Supervisors to provide a draft for her to go by. Motion was made by Hickey to provide the draft and move forward with the audit process. Bartholomew, aye; Hickey, aye; Morgan, aye.

In other business, payroll and claims for December 2, 2011, were approved.

At 12:00 a.m. there being no further business, Bartholomew made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman