Board of Supervisors Minutes January 2012

Board of Supervisors Minutes

January 2012

January 3, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 3, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the Board approved the following Resolutions to reorganize the Board for year 2012.

RESOLUTION NO. 2012-1

WHEREAS, motion was made by Bartholomew to appoint Hickey as Board Chairman and motion was made by Hickey to appoint Bartholomew as Board Vice Chairman.

WHEREAS, the Board Chairman may make motions and vote as any other member of the Board.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012, that Supervisor Hickey is appointed Board Chairman and Supervisor Bartholomew is appointed to the position of Vice-Chairman.

ATTEST:

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                              /s/ Bart Bartholomew                aye
                                                                                              /s/ Cara Morgan                     aye

RESOLUTION NO. 2012-2

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012, that the 2012 committee appointments are as follows:

Supervisor Bartholomew – Tourism Board, Welcome Center Board, Landfill Commission, Waubonsie Mental Health, West Central Development, Emergency Management Commission, Local Emergency Response, Southwest Iowa Juvenile Emergency Services Board, and County Safety Committee.

Supervisor Hickey – DECAT Board, DHS Service Advisory Board, Landfill Commission, FREDCO, Regional Planning Affiliate Board, Board of Health, Clarinda Mental Health Center Advisory Board, Workforce Development, and Local Emergency Response.

Supervisor Morgan – Loess Hills Alliance, Loess Hills Authority, Hungry Canyons Authority, Hungry Canyons Alliance, Southwest Iowa Transit, Southwest Iowa Planning Council, Fourth Judicial 28E Board, Zion Recovery Board, and Local Emergency Response,

Bartholomew, Morgan and Hickey appointed to E911 Board with one vote.

Motion was made by Hickey.

ATTEST:

RESOLUTION NO. 2012-3

RESOLUTION APPOINTING EMINENT DOMAIN COMPENSATION COMMISSION

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012 that the following persons are appointed as members of the Eminent Domain Compensation Commission for the year 2012.

BANKERS:

Martin McCartney, Sidney, IA 51652
Kent Claiborne, Hamburg, IA 51640
Colleen Jurey, Sidney, IA 51652
Jason Foster, Sidney, IA 51652
Grant Schaaf, Randolph, IA 51649
Camielle Silence, Riverton, IA 51650
Jay Longinaker, Randolph, IA 51649

REAL ESTATE:

Denise Hammer, Tabor, IA 51653
Gene Hines, Hamburg, IA 51640
Larry Aspedon, Hamburg, IA 51640
Nancy Vanatta, Sidney, IA 51652
Jenna Gregory, Sidney, IA 51652
Cory Gordon, Riverton, IA 51650
John Sheldon, Hamburg, IA 51640

PROPERTY OWNERS:

Pat Sheldon, Percival, IA 51648
Willis Moyer, Sidney, IA 51652
Nancy Newlon, Thurman, IA 51654
Don Peeler, Hamburg, IA 51640
Twila Larson, Sidney, IA 51652
Gerald Head, Imogene, IA 51645
James D. Doyle, Farragut, IA 51639

FARMERS:

John Askew, Thurman, IA 51654
Lynn Handy, Percival, IA 51648
H. Frances Lorimor, Sidney, IA 51652
Dave Roberts, Sidney, IA 51652
Sara Holt, Sidney, IA 51652
Keith Schaaf, Randolph, IA 51649
Steve Lorimor, Farragut, IA 51639

Motion was made by Morgan.

ATTEST:

RESOLUTION NO. 2012-4

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rdday of January 2012, that the 2011 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Morgan.

ATTEST:

RESOLUTION NO. 2012-5

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012, that the Board will hold its regular meetings on Tuesday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.

Motion made by Bartholomew.

ATTEST:

RESOLUTION NO. 2012-6

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012 that the Sidney Argus-Herald and The Hamburg Reporter be designated as the County's official newspapers for 2012.

Motion to approve made by Bartholomew.

ATTEST:

At 10:15 a.m. Mark Headrick with Platinum Supplemental Insurance, met with the board requesting their permission to allow him to meet with county employees, in the courthouse, regarding supplemental insurance. Motion was made by Bartholomew to allow Mark Headrick to meet with employees if the employees show an interest. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 10:30 a.m. Motion was made by Morgan to approve the following Resolution 2012-7. Bartholomew, aye; Morgan, aye; Hickey, aye.

RESOLUTION NO. 2012-7

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January 2012, that the following transfer of funds be approved and made: $413,280.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $36,720.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Bartholomew.

ATTEST:

At 10:35 a.m. Motion was made by Bartholomew to approve the following Resolution 2012-8. Bartholomew, aye; Morgan, aye; Hickey, aye.

RESOLUTION NO. 2012-8

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of January, 2012, that the following transfer of funds be approved and made: $5,128.66 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Bartholomew.

ATTEST:

At 10:45 a.m. Dave Magel and Bill Ettlemen, with the Rodeo Board met with the board to request the county help with hauling sand into the rodeo grounds. Morgan suggested that maybe they could apply for the tourism grant and use that money to pay for the county road trucks at DOT rate. They would need to check with the county engineer to see if anything would be available and what the charge would be.

At 11:30 a.m. there being no further business, Bartholomew made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor Randy Hickey, Chairman

January 10, 2012:

At 8:30 a.m. on Tuesday, January 10, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Judy Crain, Dan Davis, Karen Berry, Margaret Johnson, Mike Crecelius, Dennis Henneman, Arnold Emberton and Joan Kirk. Topics discussed were: reviewing the flood area; working on FEMA projects; state holidays; new hire started; hog and cattle confinements; issues with Percival fire station; Masonic Lodge issues; town-hall meetings.

The Fremont County Board of Supervisors met in regular session on Tuesday, January 10, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Motion was made by Morgan approving the following Resolution 2012-9.

Morgan, aye; Bartholomew, aye; Hickey aye.

RESOLUTION NO. 2012-9

RESOLUTION NAMING DEPOSITORIES

RESOLVED, that the Fremont County Board of Supervisors of Fremont County, Iowa, approves the following list of financial institutions to be depositories of the funds in conformance with all applicable provisions of Iowa Code Chapter 12C.

RESOLVED, Judith Crain, Fremont County Treasurer is hereby authorized to deposit the Fremont County Funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Depository Name	Location	Maximum Balance

Arbor Bank	Sidney	$6,000,000
First National Bank	Shenandoah/Farragut	$3,000,000
Glenwood State Bank	Tabor	$2,000,000
Great Western Bank	Hamburg/Sidney	$7,000,000
Tri Valley Bank	Randolph	$4,000,000

Recorder:

Great Western Bank	Hamburg/Sidney	$100,000

Sheriff:

Arbor Bank	Sidney	$100,000

Motion made by Morgan.

ATTEST:

At 9:05 a.m. Dan Davis, Engineer, met with the board requesting approval of a form authorizing Lee Ryherd to be an Authorized Representative for Federal/State Assistance. Motion was made by Morgan to approve the form as presented. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Bartholomew approving the following Resolution 2012-10. Morgan, aye; Bartholomew, aye; Hickey aye.

Resolution No. 2012-10

Resolution to Add Locally and FM Funded Project to the Accomplishment Year of the 2012 Five Year Road Program Fremont County Resolution No. 2012-10

BE IT RESOLVED: That the Board of Supervisors of Fremont County, Iowa, initiates and recommends that the addition of the following project to Accomplishment year (FY 2012) be approved by the Iowa Department of Transportation (Iowa DOT) for improvement with local and/or FM Funds for the period covering the current secondary road construction program.

Project Number Local ID TPMS #	Description of Work Location Section-Town-Range	AADT Length FHWA #	Type Work Fund basis	Prior FY	Accomplishment year ($1000’s of dollars)
					Accomplishment year ($1000’s of dollars)
					Previous Amount	New Amount	Net Change
ER-CO36()--58-36 ERJ64 TPMS ID 21131	J64/310^th St and 240^th Ave: 310^th St and On-Ramp to 240^th Ave and 250^th St	225	364 – Bituminous Seal Coat Country: Farm-to- Market		$0 $0 FM $0 LcL	$800,000 $160,000 FM $0 Lcl	+ $800,000
	Repair scour holes, scarify and rebuild base, new double sealcoat. Replace RCC Pavement at east end S:T:R


Totals					$0	$800,000	+ $800000
Totals					$0	$800,000	+ $800000

Recommended: 1/10/2012 /s/ Dan Davis
County Engineer

Approved: 1/10/2012 /s/ Randy Hickey
Chairman, Board of Supervisors

Attested:

I, Joan Kirk, Auditor in and for Fremont County, Iowa, do hereby certify the above and foregoing to be a true and exact copy of a resolution passed and approved by the Board of Supervisors of Fremont County, Iowa, at its meeting held on the 10th day of January 2012. /s/Joan Kirk

Fremont County Auditor

The Treasurer’s semi-annual report and the Recorder’s monthly report were approved.

In other business Payroll and claims were approved for January 13, 2012.

At 11:00 a.m. Teleconference call with Aaron Gillett with Home Land Security regarding Status of FEMA Projects within the county.

At 12:00 p.m. there being no further business, Hickey made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor Randy Hickey, Chairman

January 17, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 17, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan authorizing Chairman Hickey to sign work in ROW Permit for Gary L. Vanatta to clean ditch for drainage in sec 16-70-41. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Morgan authorizing Chairman Hickey to sign Temporary Easement Contract for Scott Kesterson on Project BRS-CO36(60)--60-36. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:15 a.m. Morgan made a motion to complete the forms for the FEMA 403 Program. The program will allow qualified people the option to have their heavily damaged home demolished through FEMA. State and Federal will pay for 85% of the cost. Morgan, aye; Bartholomew, aye; Hickey aye.

At 11:00 a.m. Teleconference call with Aaron Gillett regarding FEMA Status. Some topics discussed were: West Benton drainage; household debris cleanup; still on track with money coming to Fremont County Secondary Roads; direct Administrative Log.

At 11:30 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor Randy Hickey, Chairman

January 24, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 24, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Bartholomew authorizing Chairman Hickey to sign Title Sheet for Thurman Bridge Project-BRS-CO36(60)- -60–36. Bartholomew, aye; Morgan, aye; Hickey, aye.

Motion was made by Morgan authorizing Chairman Hickey to sign Labor Agreement for Secondary Roads Department. Bartholomew, aye; Morgan, aye; Hickey, aye.

Motion was made by Morgan approving the following Resolution 2012-11 to add locally & RM funded project to the Accomplishment year of 2012 Five Year road program. Bartholomew, aye; Morgan, aye; Hickey, aye.

Resolution to Add Locally and FM Funded Project(s) to the Accomplishment Year of the 2012 Five Year Road Program Fremont County

Resolution No. 2012-11

BE IT RESOLVED: That the Board of Supervisors of Fremont County, Iowa, initiates and recommends that the addition of the following project(s) to the Accomplishment year (FY 2012) be approved by the Iowa Department of Transportation (Iowa DOT) for improvement with local and/or FM funds for the period covering the current secondary road construction program.

Project Number Local ID TPMS#	Description of Work Location Section-Town-Range	AADT Length FHWA #	Type Work Fund basis	Prior FY	Accomplishment year
Project Number Local ID TPMS#	Description of Work Location Section-Town-Range	AADT Length FHWA #	Type Work Fund basis	Prior FY	Previous Amount	New amount	Net change
L-FEMA--73-36 FEMA Site 15 TPMS ID: 21269	Dike Road /Dike Road:I29 W 0.4 MI Repair scour holes and bring road back to pre-flood condition S34:T68:R43	2008-30	- County: Area Service		$0 $0 FM $0 LCL	$765,000 $0 FM $0 LCL	+ $765,000
L-FEMA-30--73- 36 FEMA Site 30 TPMS ID: 21272	300th St. /300th St: East terminus of road W 0.413 MI Repair scour holes and bring road back to pre-flood condition S18:T67:R42	2008-5	- County: Area Service		$0 $0 FM $0 LCL	$291,000 $0 FM $0 LCL	+ $291,000
LFM-FEMA—7X- 36 FEMA Site27 TPMS ID: 21270	L40 /225 AVE: 290th Street NW 0.129 MI Repair scour holes and bring road back to pre-flood condition S12:T67:R43	2008-80	- County: Farm-to- Market		$0 $0 FM $0 LCL	$175,500 $0 FM $0 LCL	+ $175,500
Total					$0	$1,231,500	+ $1,231,5 00

Recommended: 1/18/2012 /s/ Dan Davis
County Engineer

Approved: 1/24/2012 /s/ Randy Hickey
Chairman, Board of Supervisors

Attested:
I, Joan Kirk, Auditor in and for Fremont County, Iowa, do hereby certify the above and foregoing to be a true and exact copy of a resolution passed and approved by the Board of Supervisors of Fremont County, Iowa, at its

meeting held on the 24th day of January 2012.
/s/Joan Kirk
Fremont County Auditor

At 9:15 a.m. let the records show Grace Johnson with The Hamburg Reporter joined the meeting.

At 9:15 a.m. the board canvassed the 2012 Drainage Elections.

At 9:30 a.m. Joel Dirks, West Central Community Action met with the board to give an up-date on services provided to Fremont County for year 2011. Dirks also made a budget request of $3,000 for next year’s budget.

At 9:45 a.m. Motion was made by Bartholomew to appoint John Whipple to the Zoning Commission, replacing Randy Hickey. Let the records show two women were contacted to see if they were interested in serving on the Zoning Commission and they both declined. The state requires the boards be gender balanced. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 10:00 a.m. Tim Hauber, Homeland Security met with the board to discuss Demolition and Debris Removal under Section 403 of the Stafford Act. Section 403 could be used to clean up unsafe buildings do to the recent flooding. Hauber discussed the documentation required to start the process, Fremont County would be the applicant, not the property owner. Hauber said FEMA would pay 75% of the cost, the State 10%, and the applicant is responsible for the remaining 15%. The board is planning on moving ahead with this project in the near future. Also present were Karen Berry and Mike Crecelius.

At 11:07 a.m. Motion was made by Morgan approving Class C Commercial Liquor Permit for Sidney Legion Club. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 11:09 a.m. Motion was made by Morgan to approve use of the Courthouse by the Fremont County Republican Central Committee on January 31, 2012. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 11:15 a.m. Steve Roth and Bob Roth met with the board regarding work on Sandy Slough, which is not officially a drainage district in Fremont County. Roth said they would clean it out themselves with the County’s permission. The board sent them to the County Engineer for that permission.

At 11:30 a.m. The board received a Teleconference call from Aaron Gillett regarding FEMA status. Gillett said 21 of the 30 projects with the road department have been obligated.

In other business, payroll and claims for January 27, 2012, were approved.

At 12:25 p.m. there being no further business, Bartholomew made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor Randy Hickey, Chairman

January 31, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 31, 2012, in the Fremont County Courthouse Boardroom, with Hickey and Bartholomew present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Cara Morgan was not present for this meeting.

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Bartholomew authorizing Chairman Hickey to sign Work in ROW Permit for Robert Roth to clean ditches and raise level B Road on 240th Ave. in Sec. 36-68-43. Bartholomew, aye; Hickey aye.

Motion was made by Bartholomew authorizing Chairman Hickey to sign Work in ROW Permit for Robert Roth for ditch cleaning along 155th St. in Sec. 31-70-43. Bartholomew, aye; Hickey aye.

Motion was made by Bartholomew authorizing Chairman Hickey to sign Work in ROW Permit for Lyle Hodde to clean out road ditch on parts of 310th St. & 265th Ave. in Sec. 29-67-42. Bartholomew, aye; Hickey aye.

Motion was made by Bartholomew authorizing Chairman Hickey to sign Work in ROW Permit for Lyle Hodde to clean ditch to improve drainage on part of 310th St. in Sec 25-67-43. Bartholomew, aye; Hickey aye.

Motion was made by Bartholomew authorizing Chairman Hickey to sign to sign Work in ROW Permit for MidAmerican Energy to Re-locate overhead primary wires & poles to north side level B Road on 305th St. 1/4 mile from 300th Ave. Bartholomew, aye; Hickey aye.

11:00 a.m. Teleconference call with Aaron Gillett Re: FEMA Status. Gillett was not available for the Teleconference.

At 10:30 a.m. there being no further business, Bartholomew made a motion to adjourn. Bartholomew, aye; Hickey aye.

ATTEST:

Fremont County Auditor Randy Hickey, Chairman

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