Board of Supervisors Minutes
September 2015

September 1, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 1, 2015, in the Fremont County Courthouse Boardroom, with Hickey and Hendrickson present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Cara Morgan was not present for this meeting.  

Nick Johansen, Shenandoah Valley News was present for this meeting.      

Motion was made by Hendrickson to table approval of hiring new Sheriff’s deputy until they have time to speak with the Sheriff.  Motion carried unanimously.    

Hendrickson said he feels someone that has a permit to carry should be able to defend themselves.  Arnold Emberton was also present.  This will be taken up with the Security Committee.   

Rosie Hall stopped in to visit with the board.      

Hendrickson made a motion to hire Steve Whitehead to temporally take over custodian duties.  Motion carried unanimously.   

In other business, claims were approved for September 4, 2015. 

At 9:45 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST: 

The Fremont County Board of Supervisors met in regular session on Tuesday, September 8, 2015, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Hickey was not present for this meeting.  

Let the records show present for this meeting was Nick Johansen, Shenandoah Valley News. 

Motion was made by Morgan to approve a renewal of Class B Native Wine & Sunday Sales Liquor License for Welcome Center, also a Class C Native Wine Liquor License for Finder’s Keepers Antique Mall.  Motion carried unanimously. 

Motion was made by Morgan to approve an action credit back for Prochaska & Associates.  Motion carried unanimously. 

Motion was made by Morgan to table new hire for the Sheriff’s Department.  Motion carried unanimously.     

Motion was made by Morgan to approve TIF reporting to Department of Management.  Motion carried unanimously. 

Robbie Kromminga, Assistant Engineer, met with the board requesting approval of the following: 

Work in ROW Permit for Eaton Corp to allow Crane Access to front yard of the plant for HVAC unit removal.  Motion was made by Morgan to approve.  Motion carried unanimously.     

Work in ROW for Mel Fuelling to clean ditches on both sides of road and front of house and fill in on hill west of house.  Motion was made by Morgan to approve.  Motion carried unanimously.

Rita Travis stopped in to visit with the board.    

At 9:16 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman 

September 11, 2015: 

The Fremont County Board of Supervisors met in special session on Friday, September 11, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 8:30 a.m.  The agenda was approved as posted. 

At 8:35 a.m. the Board of Supervisors, concurring with the County Auditor, held the official canvass of votes cast in the September 8, 2015 School Election.  Present were Supervisors Hickey, Morgan and Hendrickson.  Also present was Assistant Auditor, Dee Owen.  Motion was made by Hendrickson to declare the following elected, and declared Public Measure A did not pass, and Public Measure B did pass.  Hendrickson, aye; Hickey, aye; Morgan, aye.   

Farragut Community School -  Tim Blank, Farragut School Director At Large (198) votes; Jennifer Varellas, Farragut School Director At Large (185) votes; Monica Whitehead, Farragut School Director At Large (171) votes.  Public Measure A for Physical Plant and Equipment Levy Ballot Question: For the question (126) votes: Against the question (135) votes. 

Fremont-Mills Community School – Todd Morgan, Fremont-Mills School Director District 2 Vacancy (147) votes; Samantha L. Wilson, Fremont-Mills School Director District 1 (252) votes.  Keith Edward Barber, Fremont-Mills Community School Director District 4 (252) votes.  Eli Forney, Fremont-Mills Community School District 3 (265) votes.  Public Measure B for Local Sales and Service Tax used to apply to School Bonds:  For the question (246) votes; Against the question (55) votes. 

Hamburg Community School – David E. Mincer, Hamburg School Director At Large (68) votes; Debora Reeves, Hamburg School Director At Large (62) votes.  William Barrett, Director At Large Write-in (58) votes.  

Sidney Community School – Michael A. Daly, Sidney School Director At Large (90) votes; Alisha Ettleman, Sidney School Director At Large (83) votes; Ericka Graham, Sidney School Director At Large (82) votes. 

IWCC  – Larry Winum, IWCC Director District 2 (339) votes.  Fred Lisle, IWCC Director District 1 (247) votes.  

At 8:40 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously.

 ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

September 15, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 15, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted.

Let the records show present for the meeting were Nick Johansen, Shenandoah Valley News, and Bob Benton, Conservation. 

Following discussion on filling a vacant courthouse maintenance position.  Morgan said she feels they should consider hiring someone to clean the building, and someone else to maintain the grounds.  Morgan made a motion to divide up the positions as contract labor, specifically, snow removal, grounds maintenance, building maintenance and cleaning.  Also saying someone could bid on one or more to combined positions.  Motion carried unanimously.  

Motion was made by Hickey to appoint Becky Shull to the Tourism Board.   Motion carried unanimously.

Motion was made by Morgan to approve the LEC change order for the fire extinguisher requests.  Motion carried unanimously.

Motion was made by Hendrickson to approve the following Resolution 2015-40.  Motion carried unanimously.

RESOLUTION NO. 2015-40

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of September, 2015, that the following individual shall be approved as Deputy for the Fremont County Sheriff Department, as requested by Fremont County Sheriff Kevin Aistrope.  The effective date of employment shall be August 31, 2015.

Austin Richardson–Deputy

Motion made by Hendrickson.
 

Motion was made by Hendrickson to approve use of Courthouse lawn for Veteran’s Day Ceremony.  Motion carried unanimously. 

Bill Blackburn met with the board to present a Research and Proposal on the Long-term Ownership, Management Structure and Funding of Blackburn’s Green Hollow Center located north of Thurman.  Blackburn said he is considering donating the property to Iowa Natural Heritage Foundation with a plan that would bring the property back to Fremont County Conservation Board at a later day with no cost to the county.  Blackburn also talked about Hungary Canyon funds that may be available to maintain 1 ½ miles of Class B road to the property. Morgan made a motion that Blackburn goes ahead and moves forward with looking into what is needed.  Motion carried unanimously.     

Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Morgan to sign Work in ROW Permit for Century Link to place buried fiber cable from Hamburg to Mills County line along county roads L-44 & J-10.  Motion carried unanimously. 

Motion was made by Morgan to sign Work in ROW Mark DeWitt to clean brush in preparation for new electrical service extension in SE1/4 of Sec. 7-69-42.  Motion carried unanimously.   

Motion was made by Hendrickson allowing Chairman to sign CCC-861 Form for FSA for County Farm.  Motion carried unanimously. 

Dee Owen, Assistant Auditor, met with the board to get approval on new and disallowed Homestead & Military applications.  Motion was made by Hendrickson to approve the applications as presented.  Motion carried unanimously.    

Motion was made by Hendrickson to approve Class C Beer, Class B Native Wine & Sunday Sales Permit for Sidney Foods Ltd.  Motion carried unanimously. 

Arnold Emberton, Information Technology, met with the board to discuss a new Courthouse Security System. Emberton said the security system we have in place now, in the courthouse, will not function after the sheriff’s office moves to their new location because we will be out of range.  He has found a company called Centurion, saying every office would be covered, i.e., community services, county roads, and the courthouse employees.  The system is highly expandable, a combination of notification devices will be available to office employees. The system is also capable of alerting for open doors and windows, motion, heat and water.  When the new system is activated it would alert the Sheriff's communications center and the deputies. The system will also alert other county offices upon activation of an alarm.  Emberton said the bid for the equipment, installation and training is $17,580.00.  Motion was made by Hickey to allow the purchase using local option or county betterment funds.  Motion carried unanimously.         

In other business claims were approved for September 18th, 2015.  Also approved was the Recorder’s monthly report for August.   

At 11:15 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

September 22, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 22, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Jennifer Thompson, Director/Case Management Supervisor, met with the board to review Actual Cost Report for year 2015.  Thompson quoted $12,951 for the figure the county should expect to be paid back from the state. 

Also discussed were changes with Managed Care which will now be known as Iowa Health Link.  

Motion was made by Morgan to sign Lawn World Contract.  Motion carried unanimously.   

Let the records show Dawn Miller, Director Sidney and Tabor Libraries did not attend this meeting.   

Motion was made by Hendrickson to approve the following Resolution 2015-41.  Motion carried unanimously. 

RESOLUTION ORDERING THE TREASURER TO SUSPEND TAXES PURSUANT TO IOWA CODE SECTION 427.9 

RESOLUTION NO.  2015-41

WHEREAS, notification has been received from the Department of Human Services by the Board of Supervisors that the owner of property located at 904 Maple, Sidney, Fremont County, IA belongs to a recipient of Medicaid assistance and pursuant to Iowa Code Section 427.9 and

WHEREAS, the law requires the Board of Supervisors to either suspend or abate the taxes under these circumstances,

NOW THEREFORE BE IT RESOLVED: That the taxes on 200’ LT 1 OF LT 1 & N 80’ OF E 200’ OF LT 3 in the City of Sidney, Fremont County, Iowa (parcel number 470470525000000) are hereby suspended and the Treasurer is ordered to suspend collection of all taxes, special assessments, for so long as she remains the owner during the period she receives assistance, all as provided by law.

Motion to approve made by Hendrickson.

Approved this 22nd day of September, 2015.
 

Bill Huey, Prochaska, met with the board requesting approval of a change to the original contract sum pertaining to seven items previously approved totaling $7,676.00.  Hendrickson made a motion to approve the seven previously approved documents. Motion carried unanimously.   

Motion was made by Hendrickson to approve LEC Change Order for $255.00 as requested by owner.  Motion carried unanimously.   

Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Morgan to sign Work in ROW Permit for Larry Inman to clean and Shape ditch on 130th St.  Motion carried unanimously.   

Motion was made by Hendrickson to sign 2 Payment Vouchers with HGM Associates on Project #STP-S-CO36 (65) - - 5E-36 (J-18).  Motion carried unanimously. 

Motion was made by Hendrickson to sign Payment Voucher with HGM Associates on Project #BROS-CO36 (68) - -  5F-36 (bridge replacement over West Nishnabotna River on J-22/150th St).  Motion carried unanimously. 

Kevin Aistrope, Sheriff, met with the board to get their opinion on providing contracted law enforcement for City of Sidney.  At this time the City of Sidney has not requested the service, but they are discussing it.  The board of supervisors are willing to discuss the possibility of providing the service if requested.  

Motion was made by Morgan to approve a request for use of courtroom for Republican Convention on March 12, 2016.  Motion carried unanimously.   

Also the Sheriff’s monthly report for August, 2015 was approved.                

At 10:15 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

September 29, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 29, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting were, Sandra Parmenter with The Hamburg Reporter and Nick Johansen, Shenandoah Valley News.  Ruth Lauman, Director of Hamburg Library, Randy Monroe and Cory Becker.   

Jennifer Thompson, CPC Supervisor/Director, requesting the board approve a contract with AmeriHealth Carita, discussed at the previous board meeting.  Motion was made by Morgan to sign the contract as presented.  Motion carried unanimously.  Also Morgan made a motion to allow Hickey sign the credentials as provided.  Motion carried unanimously.   

Dawn Miller, Director Sidney and Tabor Public Libraries, and Ruth Lauman, Director of Hamburg Library, met with the board for introduction and to discuss funding for the county’s portion of the four public libraries in Fremont County.  Miller was wondering if they needed to keep signing a county contract for them to receive their funding, because it has already been budgeted.  Morgan said the budgeted amount is not in detail it is one lump sum, and subject to change so thought it should stay as is.  Miller will come in at budget time to discuss the budgeted dollars. 

Supervisor Hendrickson discussed the fact that there is left over money regarding East Nishnabotna Watershed Agreement, through the Iowa Flood Center, and would they would like to make Mills and Fremont Counties the recipients, and are doing a study to see how the money could be spent.  Morgan said she received a call from Golden Hills RC & D and the funds are to cover unmet needs, environmental or low and moderate income needs after the 2011 flooding.  The two communities, Farragut and Riverton, and two watersheds, the East Nishna and West Nishna both qualify in Fremont County.  Morgan said she had the County Attorney look into applying because we need to apply before the end of the month.  County Attorney, Cory Becker said he did not see a downside to signing up for the funding.  The contract says what we could do with the money if Iowa Economic Development would apply for the money, and could help with watershed projects.  Motion was made by Morgan to allow Hickey to sign the contract.  Motion carried unanimously.                 

Twila Larson, FREDCO, met with the board to discuss Technical Assistance Brownfield, saying they have been working on it for over a year, and just to the point a Champion Agent needs to be appointed, and that will be the go to person in the community as they work with the assistance that will be available to us.  Larson said they have never done a whole county before, Fremont County will be the first whole county.  Larson said we are making headway by narrowing down the things we can get done.  Larson felt the old jail would fit the program, to be shaped in to something useful.  Larson is requesting the county appoint a Champion Agent to get these things done.  Morgan asked Larson is she would be interested in being the Champion Agent for Fremont County and Larson agreed.  Morgan made a motion to appoint Twila Larson as Fremont County’s Champion Agent.  Motion carried unanimously.      

Randy Monroe stopped in to visit with the board about building a lake and flood control.   

Kevin Aistrope, Sheriff, stopped in to visit with the board about seeking a maintenance agreement on heating and cooling the new LEC.  Aistrope said with the heated garage and heat pumps it will not be cheap.  Aistrope wants the board to be thinking about it cost and what they want.  Aistrope said the City of Sidney voted three to two to negotiate with the county on a price for law enforcement in Sidney.  Aistrope said he would like one of the supervisors and the mayor to sit down and come up with something that would satisfy both the city and the county.  Hickey said he would do that.  

In other business, claims for October 2, 2015, were approved.   

At 10:50 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

 ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

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