Board of Supervisors Minutes
December 2017

December 5, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 5, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson and Graham present.  Let the records show that Hickey was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Mike Crecelius, Mike Peterson with KMA and Joe Matzinger with Midwest Data Center were present for this meeting. 

Motion was made to allow Chairman Hendrickson to sign GAX fund request for payment under CDBG for the Iowa Watershed Approach project. Motion carried unanimously. 

Graham proposed changing the disbursement of hotel & motel tax proceeds.  No action was taken, item was tabled and moved to the December 13th agenda. 

Mike Crecelius, EMC, reported on the December 1st Emergency Management Commission meeting.  The Emergency Management Commission approved implementation of an Emergency Management tax levy and entering into a 28E agreement between the Fremont County Board of Supervisors, the Sheriff’s Office and Emergency Management. No action was taken.  Discussion of the 28E agreement and the Motorola agreement has been added to the December 13th agenda.

Claims were approved for December 8, 2017. 

At 9:30 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST: 

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

December 13, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 13, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today was present for this meeting. Also present were Shari Schmitz with Motorola, Kathie Hansel with Electronic Engineering, Sheriff Kevin Aistrope, Safety Coordinator Jeff Shirley, and EMC Mike Crecelius. 

Motion was made by Hickey to approve the following Resolution 2017-59.  Motion carried unanimously.

RESOLUTION NO.  2017-59                                                                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 13th day of December, 2017, that the following transfer of funds be approved and made:  $649,226.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $31,721.00 property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Hickey.
 

Motion was made by Graham to approve the following Resolution 2017-60.  Motion carried unanimously.

RESOLUTION NO.  2017-60                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 13th day of December, 2017, that the following transfer of funds be approved and made:  $9622.75 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Graham.
 

Motion was made by Hickey to approve a resolution to revise 2018 5-Year Road Program.  Motion carried unanimously. 

Motion was made by Hickey to allow Chairman Hendrickson to sign IDOT payment voucher with HGM Associates for engineering/surveying services on Project # BRS-CO36(76)—60-36 (Mule Slough bridge replacement). Motion carried unanimously. 

Motion was made by Hickey to allow Chairman Hendrickson to sign IDOT payment voucher with HGM Associates for engineering services on Project # STP-S-CO36(75) - - 5E-36 (J-24). Motion carried unanimously. 

Motion was made by Hendrickson to table the future distribution of hotel/motel funds until the county attorney was consulted to see what the options are for changing that distribution. Motion carried unanimously. 

EMC Mike Crecelius met with the board regarding the 28E agreement between the board of supervisors, emergency management and the sheriff’s office. The county attorney has not reviewed the agreement yet. Motion made by Hickey to table the item until further notice. Motion carried unanimously. 

The board discussed the options for the funding of the ISICS Radio System. They discussed a possible bond in the future, using the emergency management levy, and also purchasing equipment in phases. After much discussion, motion was made by Graham against signing the contract with Motorola in order to obtain more information on funding options. Motion carried unanimously. 

Motion made by Graham against taking any action on the opioid litigation resolution provided by ISAC. Motion carried unanimously. 

Motion made by Hickey to approve the liquor license refund for Countyline PLC. The business is under new ownership and the new owners have applied and received their license. Motion carried unanimously. 

Treasurer Alise Snyder met with the board regarding the abatement of taxes on 811 & 811 1/2 Hartford Avenue in Farragut. The City of Farragut was awarded the properties through a court action. The taxes must be abated per this court decision. 

Jeff Shirley met with the board regarding the Wellness Program. He attended a meeting in Des Moines last week and learned that we have received a 4% discount for FY2019.  The prior discount was 3% for a total of $30,700.32. Shirley is taking on the role of Wellness Coordinator for the next year. 

Terry and Luanna Kennedy are requesting to purchase county held tax certificate number 2015-315 on a property located in Riverton.  Motion was made by Hickey to set up a public hearing and start the process for purchase of tax sale certificate. Motion carried unanimously. 

The monthly report for the Sheriff’s Office for November was approved. 

Claims were approved for December 15th, 2017. 

At 9:59 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

December 19, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 19, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today was present for this meeting. 

Arnold Emberton, IT/Maintenance Supervisor, met with the board regarding the purchase of an Advance SC250 Floor Micro Scrubber. They had a demonstration this summer and were pleased with the results. Maintenance would like to purchase the floor cleaner for the courthouse. Motion made by Hickey to purchase the floor cleaner. Motion carried unanimously. 

Joel Dirks, West Central Community Action, went over last year’s program totals regarding services provided to residents of Fremont County. He is requesting funding FY18 of $3,500, being the same as last year. The board agreed that $3,500 was a good investment for the $760,497 of services that were provided in FY17. 

Engineer Dan Davis met with the board regarding the signing of a voucher. Motion made by Hickey to allow Chairman Hendrickson to sign IDOT final progress voucher for Western Engineering on Project #FM-CO36(73) - - 55-36. Motion carried unanimously. 

The board discussed the possibility of changing the allocation of hotel/motel funds. Graham attended the FREDCO meeting and informed them that the board is considering reallocating that money. Graham would like to see the FREDCO portion to go toward tourism. He would like it to possibly go toward a website for promoting tourism. The other board members stated that the county must have some sort of economic development. Graham stated that 50% must go to tourism or development. Graham talked to the Department of Revenue and the scope of use is very broad. Graham cited lack of organizational structure for and a member decline for FREDCO. The board will consider this matter in the future after more information is gathered.  

Motion made by Graham to appoint Erin Vanatta to the Randolph Library Board at the request and recommendation of the City of Randolph. Motion carried unanimously. 

Steve Scharp met with the board regarding the possibility of the hog confinement in Fisher Township. He is concerned about his business, Travis Clean Air, and his well that is down from the proposed area. They can get baseline water samples to have a basis for a case for water quality. The board recommended that he follow the same path as the City of Farragut citing the possible water contamination. Scharp has a list of concerned property owners in the area. He will contact the City of Farragut for more information.  

Claims were approved for December 22, 2017. 

At 9:56 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

December 27, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 27, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson and Graham present.  Let the records show that Hickey was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Also present were Matt and Nick Shearer, IT Arnold Emberton, Assistant Engineer Robbie Kromminga, Treasurer Alise Snyder, and Attorney Brenna Bird. 

Jack Reed with INCS met with the board regarding the revisions to the Fremont County Handbook. He went over sections for new temporary light duty and prescription and medication policies. He reviewed additions and questions on possible deletions. The board will address the two new policies at the next board meeting. The handbook will continue to be revised and reviewed. 

Motion was made by Hendrickson to approve the following Resolution. Motion carried unanimously.

RESOLUTION NO.  2017-61

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 27th day of December,2017,                

that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2018-year.
 

Motion to approve made by Graham.
 

The Compensation Board met on December 6, 2017. They made a recommendation to increase Supervisor’s wages 1% and to increase the other elected official’s wages 2%. At 11:02 a.m. Hickey joined the meeting by telephone. Graham wanted to see 1% for other elected officials and 0% for supervisors. After much discussion, motion made by Hendrickson to give the supervisors 0% and the other elected officials 2%.  Hendrickson - Aye, Hickey - Aye, Graham - Nay. Let the records show that Hickey left the meeting. 

Assistant Engineer Robbie Kromminga met with the board regarding the signing of a title sheet. Motion made by Graham to sign title sheet for Project #BRS-CO36(76)—60-36 (County Road J-34 over Mule Slough). Motion carried unanimously. 

Claims were approved for December 29, 2017. 

At 11:08 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

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