Board of Supervisors Minutes
September 2014

September 2, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 2, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

At 9:00 a.m. Motion was made by Morgan to approve the following Resolution 2014-39.  Motion carried unanimously.

Resolution Ordering the Treasurer to Suspend Taxes Pursuant to Iowa Code Section 427.9

RESOLUTION NO.  2014-39

WHEREAS, notification has been received from the Department of Human Services by the Board of Supervisors that the owner of property located at 1100 Cass, Sidney, Fremont County, IA belongs to a recipient of Medicaid assistance and pursuant to Iowa Code Section 427.9 and WHEREAS, the law requires the Board of Supervisors to either suspend or abate the taxes under these circumstances, NOW THEREFORE BE IT RESOLVED: That the taxes on LT 1 & W ½ LT 2 HIATTS ADDITION in the City of Sidney, Fremont County, Iowa (parcel number 470470362000000) are hereby suspended and the Treasurer is ordered to suspend collection of all taxes, special assessments, for so long as she remains the owner during the period she receives assistance, all as provided by law.

Motion to approve made by Morgan.

Approved this 2nd day of September, 2014.
 

At 9:10 a.m. Danny Toma, Maintenance, met with the board regarding some Courthouse Roof Repair.  It was suggested Toma put an ad in the paper requesting bids on the repair work, and he agreed to that.

At 9:15 a.m. Let the records show Nick Johnson was present at this meeting.      

At 9:20 a.m. Dee Owen, Assistant Auditor, met with the board seeking approval of the New and Disallowed Homestead and Military Applications she presented.  Motion was made by Hickey to approve the applications.  Motion carried unanimously. 

At 9:30 a.m. Nick Johnson presented a revised employee handbook.  Present were James Burger, Reba Richie, Karen Berry, Dee Owen, Kristi O’Neil and Jennifer McAllister.  Morgan said she would like to see a transfer from one department to another be addressed in the handbook.  Motion was made by Hickey to adopt the handbook with the suggested transfer changes, effective today.  Motion carried unanimously.

RESOLUTION 2014-40

RESOLUTION TO ADOPT COUNTY EMPLOYEE HANDBOOK

WHEREAS, the Fremont County Board of Supervisors are desirous in providing an updated Employee Handbook as a reference guide to the County’s employees outlining the County’s policies, procedures and employment benefits;

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That the Employee Handbook presented to the Fremont County Board of Supervisors is hereby adopted and effective this 2^nd day of September, 2014.

DATED this 2nd day of September, 2014.
 

At 9:40 a.m.  Motion was made by Morgan to approve the following Resolution to set September 23, 2014 at 10:00 a.m. as a Public Hearing Time & Date for GO Solid Waste Disposal Bonds.  The following is a roll call vote.  Hickey, aye; Morgan, aye; Bartholomew, aye.

RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF not to exceed $530,000 general obligation REFUNDING CAPITAL LOAN NOTES, OF FREMONT COUNTY, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that Fremont County, State of Iowa, should provide for the authorization of a Loan Agreement and the issuance of General Obligation Refunding Capital Loan Notes, to the amount of not to exceed $530,000, as authorized by Sections 331.402 and 331.443, Code of Iowa, as amended, for the purpose of providing funds to pay costs of carrying out an essential county purpose project as hereinafter described; and WHEREAS, the Loan Agreement and Notes shall be payable from the Debt Service Fund; and WHEREAS, before a Loan Agreement may be authorized and General Obligation Refunding Capital Loan Notes, issued to evidence the obligation of the County thereunder, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal and of the time and place of the meeting at which the Board proposes to take action for the authorization of the Loan Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the County to such action;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, STATE OF IOWA:

Section 1.  That this Board meet in the Board Room, County Courthouse, 506 Filmore Street, Sidney, Iowa, at 10:00 o'clock A.M., on the 23rd day of September, 2014 for the purpose of taking action on the matter of the authorization of a Loan Agreement and the issuance of not to exceed $530,000 General Obligation Refunding Capital Loan Notes, to evidence the obligations of the County thereunder for an essential county purpose of the county, the proceeds of which will be used to pay costs of refunding outstanding general obligation indebtedness of the County consisting of the General Obligation Solid Waste Disposal Bonds, Series 2007, dated August 1, 2007.

Section 2.  The Auditor is authorized and directed to proceed on behalf of the County with the negotiation of terms of a Loan Agreement and the issuance of General Obligation Refunding Capital Loan Notes, evidencing the County's obligations to a principal amount of not to exceed $530,000, to select a date for the final approval thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the County and this Board and otherwise to take all action necessary to permit the completion of a loan on a basis favorable to the County and acceptable to the Board.

Section 3.  That the Auditor is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the County.  The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Notes.

Section 4.  The notice of the proposed action shall be in substantially the following form:

NOTICE OF MEETING OF THE BOARD OF SUPERVISORS OF FREMONT COUNTY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF not to exceed $530,000 general obligation REFUNDING CAPITAL LOAN NOTES, (FOR AN ESSENTIAL COUNTY PURPOSE) AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the Board of Fremont County, State of Iowa, will hold a public hearing on the 23rd day of September, 2014 at 10:00 o'clock A.M., in the Board Room, County Courthouse, 506 Filmore Street, Sidney, Iowa, at which meeting the Board proposes to take additional action for the authorization of a Loan Agreement and the issuance of not to exceed $530,000 General Obligation Refunding Capital Loan Notes, for an essential county purpose, in order to pay costs of refunding outstanding general obligation indebtedness of the County consisting of the General Obligation Solid Waste Disposal Bonds, Series 2007, dated August 1, 2007.  Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund.  At the above meeting the Board shall receive oral or written objections from any resident or property owner of the County, to the above action.  After all objections have been received and considered, the Board will at this meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the County thereunder or will abandon the proposal.

This Notice is given by order of the Board of Fremont County, State of Iowa, as provided by Sections 331.402 and 331.443 of the Code of Iowa, as amended.

PASSED AND APPROVED this 2nd day of September, 2014.
 

At 9:45 a.m. Reba Richie, CPC Supervisor/Director met with the board to discuss subleasing two of their offices to Waubonsie Mental Health.  Morgan said she feels the county needs a contract setting out rent with consideration of utilities, space, etc.  

In other business, claims were approved for September 5, 2014.   

At 10:15 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                            Bart Bartholomew, Chairman

September 9, 2014:

At 8:30 a.m. on Tuesday, September 9, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom.  Present were Bart Bartholomew, Cara Morgan, Randy Hickey, Reba Richie, Arnold Emberton, Danny Toma, Kevin Aistrope, James Burger, and Karen Berry.  Topics discussed were: mental health funding, Freedom of Information Act for public records, assessment work, Bartlett clean up, Percival speed limit meeting, ISAC legislative priorities, medical costs for inmates.  

The Fremont County Board of Supervisors met in regular session on Tuesday, August 9, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

At 9:00 a.m. Gary Ware met with the board to discuss purchasing a County Held Tax Certificate 2014-306.    

At 9:15 a.m. Motion was made by Hickey to approve Class B Native Wine & Sunday Sales Liquor License for The Welcome Center.  Motion carried unanimously.    

At 9:20 a.m. Dan Davis, Engineer, Motion was made by Hickey to sign Universal Payment Voucher for HGM Associates on Proj #BROS-CO36(68)--5F-36.  Motion carried unanimously.   

At 9:30 a.m. James Burger, County Attorney, also present was Danny Toma, Janitor.  Burger presented two estimates for a secure door into the county attorney’s office.  One estimated presented was $5,300 the other $5,000.  Motion by Morgan to go with Burger’s recommendation of the less expensive door estimate, with the costs being split between the janitor’s, attorney’s and county’s budget.  Motion carried unanimously.   

In other business, the Recorder’s and Sheriff’s monthly reports were approved.   

At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

 Fremont County Auditor                                                                                Bart Bartholomew, Chairman

September 16, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 16, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Nick Johnson and Dan Swanson were also present for this meeting.  

At 9:00 a.m. the board discussed a contract with Waubonsie Mental Health.  Hickey will provide a contract at their next meeting.  Also present was Reba Richie, CPC Supervisor/Director.   

At 9:15 a.m. Motion was made by Hickey to approve a LEC Contractor’s Pay Application for $305,900.  Motion carried unanimously.  

At 9:30 a.m. Motion was made by Morgan to approve Class B Native Wine/Class C Beer Permit/Sunday Sales for Sidney Foods.  Motion carried unanimously.  

At 9:35 a.m. Motion was made by Morgan to approve a 28E Agreement with the City of Sidney for Snow Removal & Landscaping.  Also present were James Burger and Danny Toma.  Motion carried unanimously. 

At 9:45 a.m. Dan Davis, Engineer, met with the board requesting approval of the following: 

Motion was made by Morgan to sign Federal Aid Agreement Administered by DOT for J-18, Proj #STP-S-CO36(65)--5E-36.  Motion carried unanimously. 

Motion was made by Hickey to sign DOT Payment Voucher for HGM on Proj #STP-S-CO36(65)--5E-36 (J-18).  Motion carried unanimously. 

In other business claims were approved for September 19, 2014.   

At 9:55 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Bart Bartholomew, Chairman

September 23, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 23, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted.

Let the records show Shannon Schram, B103 Radio, Alan Deines, FREDCO, and Nick Johnson were present at this meeting.

At 9:00 a.m. Jim Doran, Assistant Engineer, met with the board requesting approval of the following:

Motion was made by Hickey to sign Work in ROW Permit for William H. and Erma C. Damme Farms LLC to clean out ditches in North and South Benton Township.  Motion carried unanimously.

Motion was made by Morgan to sign Temporary Easement Contract for Project# BROS-CO36(66)--J-36.  Motion carried unanimously.

At 9:15 a.m. Kurt Henstorf and Alan Deines, FREDCO, met with the board to offer assistance in getting county land records on-line.  Morgan said a group of county officials has been established to determine which company would work best to satisfy the needs of the county.  The board suggested they talk to the county IT that heads the committee, in order to find out exactly where the group is in the process.          

At 9:30 a.m. Bartholomew is interested in the county making a contribution to Hometown Pride.  Hickey said he would like to wait and talk to Doug Freidli, Hometown Pride Coach, to see where they are with contributions to date.    

At 9:45 a.m. Motion was made by Morgan to approve a contract with Waubonsie Mental Health.  Also present was James Burger, County Attorney.  Motion carried unanimously. 

At 10:00 a.m. A Public Hearing on the Authorization of a Loan Agreement and the Issuance of Notes to Evidence the Obligation of the County Thereunder.  Present were Bart Bartholomew, Randy Hickey, Cara Morgan, Joan Kirk, Nick Johnson, Michael Hart with Northland Securities and Shannon Schram.  At 10:00 Hickey made a motion to go into a public hearing.  Motion carried unanimously.  With no one present from the public, and hearing no negative comments. At 10:10 a.m. Hickey made a motion to come out of the public hearing, and approve the Resolution Approving Preliminary Official Statement and Municipal Advisory Service Agreement.  Motion carried unanimously.     

At 10:30 a.m. the Fremont County Sheriff discussed 28E Agreements with the Board of Supervisors regarding Communication services for local communities.   The board would like to see a more detailed report showing what each city is expected to pay for services, and what the county’s cost are toward those services.  The board stressed that all 28E Agreements pertaining to the county should be on the agenda, and signed in the county board room.  The Sheriff will retrieve the information and return to the board.      

At 11:00 a.m. Reba Richie, CPC Supervisor, met with the board requesting approval of a 28E Agreement between Mills and Fremont County Substance Abuse and Case Management.  Motion was made by Hickey to approve the 28E Agreement.  Motion carried unanimously.

At 11:05 a.m. Mike Crecelius, EMC, met with the board to discuss ALICE Training.  Crecelius said a couple of offices have asked about the possibility of ALICE Training for courthouse staff.  Crecelius said he would need the courthouse closed at least half a day in order to do the training.  The board is in approval of the training, and will schedule the training with Crecelius after he knows when he, and the equipment will be available to do the training.   

At 11:15 a.m. John Ross with DNR, met with the board requesting approval of a contract for use of land east of Forney Lake, and to answer any questions.  Ross stated what the DNR really wants with the property is to access the state property behind it.  Ross said if there are any significant changes to the land they would talk to the board about it.  Motion was made by Morgan to move forward with the contract.  Motion carried unanimously. 

At 11:30 a.m. Bartholomew said the Martin Study property on Western Ave. in Bartlett still needs to have something done to the house.  Bartholomew said someone has been working on improving the property.  Motion was made by Morgan to have a public hearing on the 21st of October concerning the Study property.  Motion carried unanimously.          

At 11:45 a.m. Kevin Aistrope, Sheriff, met with the board requesting funds and the board’s approval to purchase a drug dog.  Aistrope said he had two officers interested in being dog handlers.  Aistrope said because Hwy 2 and Interstate 29 is considered a drug corridor, there is a $2,000 grant available towards purchasing a drug dog.  Aistrope said he feels Fremont County should chip in the amount he received when the last drug dog was sold.  James Burger was also present.             

At 12:05 p.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Bart Bartholomew, Chairman

September 30, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, September 30, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous Board session were read and approved.  The agenda was approved as posted. 

Let the records show that Board Member Cara Morgan was not present for this meeting.  

Let the records also show that Nick Johnson of the Fremont County Attorney’s Office, Sandy Parmenter of the Hamburg Reporter, and Shannon Schram of Big Apple Radio were present for the meeting.

At 9:00 a.m., motion was made by Hickey to authorize Chairman Bartholomew to sign a renewal of the Class C Native Wine, Living Quarters, Outdoor Service, and Sunday Sales Liquor License for Finder’s Keepers Antique Mall.  Motion carried unanimously. 

At 9:15 a.m., Fremont County Roads Purchasing Agent, Jeff Shirley, met with the Board.  Motion was made by Hickey to authorize Chairman Bartholomew to sign an underground electric permit for MidAmerican Energy at 2180 230th Street.  

At 9:30 a.m., Fremont County Attorney, James Burger, met with the Board regarding his resignation.  He has accepted the Assistant County Attorney position at Mills County. Burger’s last day with Fremont County will be October 6th. His official start day for Mills County will be October 7th. He will continue to cover court cases and assist in the transition of the new county attorney for Fremont County.  

At 10:00 a.m., Motion was made by Hickey to approve and sign a resolution directing the acceptance of a proposal to purchase not to exceed $530,000 general obligation refunding capital loan notes.  Motion carried unanimously. 

In other business, claims were approved for October 3, 2014.  

At 10:06 a.m., there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Bart Bartholomew, Chairman

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