Board of Supervisors Minutes
August 2014

August 5, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 5, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

At 9:00 a.m. Present representing Shenandoah Medical Center, were Ed Kloberdanz, Board Chair, Karen Cole, CEO, Matt Sells, CFO, John Eckmann, IT Director, Tim Grollmes, Clinic Administrator, Heidi Grimes, Nurse Practitioner, and Danny Toma, Courthouse  Custodian.  The group is requesting to connect their clinic to the Iowa Communications Network at the Fremont County Courthouse.  The Medical Center has been in touch with Arnold Emberton, Fremont County Courthouse Information Technology Director.  It is their understanding Emberton has reviewed the project scope of work, and The Shenandoah Medical Center agrees if the request is approved, they will stay within the requirements of the county.  They went on to say costs for the project will be borne by Shenandoah Medical Center, no costs are to be incurred by Fremont County.   There was some discussion of the depth of the project, the Board of Supervisors said they would talk to Emberton regarding that.  Hickey said his only issue was the depth of the project, and if that is taken care of he has no issues.  Morgan said she would like to have the County Attorney go over the contract and go from there.    

At 9:15 a.m. Motion was made by Morgan to approve the following Resolution 2014-37.  Also present was Kevin Aistrope, Sheriff.  Motion carried unanimously.

RESOLUTION NO. 2014-37

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 5th day of August, 2014, that the following individual shall be approved as Jailer for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope.  The effective date of employment shall be July 21, 2014:  Bandi Rodenburg.Motion was made by Morgan.
 

At 9:20 a.m. The Fremont County Board of Supervisors discussed the fact that they are considering hiring a board secretary to assist them in their duties.  Also present was Kevin Aistrope and Dan Davis. No decision was made.     

At 9:35 a.m. Dan Davis, Engineer, request approval of Universal Payment Voucher with HGM for Taylor Bridge Project.  Motion was made by Morgan to approve.  Motion carried unanimously. 

At 9:45 a.m. Reba Richie, Supervisor/Director, met with the board to give them an update on Case Management.  No decisions were made.  

In other business claims for August 8, 2014, were approved.

At 10:05 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                            Bart Bartholomew, Chairman

August 12, 2014:

At 8:30 a.m. on Tuesday, August 12, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom.  Present were Bart Bartholomew, Cara Morgan, Randy Hickey, Reba Richie, Jenny McAllister, Danny Toma, Steve Owen, Nick Johnson, and Karen Berry.  Topics discussed were GIS meeting times and meeting lengths, Christmas holidays, community service update, cleaning when custodian gone, LEC update, legislative priorities, publication costs and distribute handbook.  Also, the ISAC Supervisors Affiliate Group held their meeting in Fremont County and toured the county. 

The Fremont County Board of Supervisors met in regular session on Tuesday, August 12, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Nick Johnson and Sandra Parmenter, with The Hamburg Reporter, were also present for this meeting.  

At 9:00 a.m. Brian Flere, Corps of Engineers Levee Coordinator Manager, Tom Oswald, Kim Thomas, and John Bertino, Officials from the Corps of Engineers and Homeland Security met with the board.  Flere said one of the reasons they were meeting with the board was to talk about some of the deficiencies that they have identified on the Missouri River levees, and how to go about correcting the deficiencies.  Flere discussed timelines, ratings and subset ratings.  The Corp wants sponsors to understand what the deficiencies are, and have a plan put in place to resolve them.   

At 10:00 a.m. The board of supervisors needed to appoint two Conservation Board members.  Wilber Hinkle’s position expired and Laura Helmich resigned because she was moving out of the county.   Three people applied for the open positions, Matt Dollison, Sherry Gilbert and Wilbur Henkle.  Becky Shull was also present.  Motion was made by Hickey to reappoint Wilbur Henkle and appoint Sherry Gilbert as new member on the Conservation Board.  Morgan said she feels in order to keep it conservation and gender balanced it needs to be Matt Dollison and Sherry Gilbert.  Hickey, aye; Morgan, nay; Bartholomew, aye.  Motion passed.  

At 10:15 a.m. Dan Davis, Engineer, met with the board for approval of the following: 

Motion was made by Hickey to approve Utility Permit for MidAmerican Energy to install electrical on J-46 1800’ West of 313 Ave.  Motion carried unanimously. 

Motion was made by Morgan to approve Payment Voucher with HGM on Project #STP-S-CO36(65)- -E-36 on J-18.  Motion carried unanimously. 

At 10:30 a.m. Motion was made by Hickey to approve Class C Beer Permit/Sunday Sales Liquor License for The Junction including Ownership Change.  Motion carried unanimously. 

In other business, the Recorder and Sheriff’s Monthly Reports were approved.

At 10:30 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

 Fremont County Auditor                                                                                Bart Bartholomew, Chairman

August 19, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 19, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Randy Hickey was not present for this meeting.  Sandra Parmenter, The Hamburg Report, and Nick Johnson was also present for this meeting.    

At 9:00 a.m. Jack Morgan, met with the board to discuss his property assessment, he feels if you keep your place looking nice they raise your taxes.  If you let the weeds grow their taxes don’t go up, his assessed value went up over 9% on his house.  Mr. Morgan said he ended up paying 14% more this year because of his assessment, and feels it is a considerable amount of money for Farragut.  Mr. Morgan showed examples of properties right across the street that did not go up, and feels if one property goes up so should the other.  He also had examples of property that went down.   

At 9:10 a.m. Motion was made by Morgan to approve the following Resolution 2014-38.  Motion carried unanimously.

RESOLUTION NO. 2014-38

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 19th day of August  2014, that Mike Livingston shall be appointed as part-time help, for the Fremont County Conservation Department, as requested by Fremont County Conservation Board. The effective date of employment shall be August 15, 2014.
 

At 9:20 a.m. Phil Peters, discuss property taxes.  Phil Peters did not come to this meeting.    

At 9:30 a.m. Kenneth McCall, met with the board to discuss property taxes in Riverton.  McCall was complaining about his assessments saying he has made no improvements to his property, but his assessments have gone up 40%.  McCall said his taxes go up every year, but not like this, and would like to contest the assessment.  Morgan told McCall they set the tax rate, but the assessor sets the assessed value.  McCall said he has talked to several people that said their assessment has not raised this year.  In 2011 he said his taxes were $800.00 now they are $1300.00.  Bartholomew said they would have to talk to the assessor if that is the situation.       

At 9:45 a.m. James Burger, County Attorney, is requesting permission to get estimates for a transaction window which would provide secure access to the County Attorney’s Office.  Burger feels there is room for a 24” x 36” window, and also would like a secure door also.  Burger’s reasoning is dealing with agitated individuals that come to the County Attorney’s Office.  Burger is thinking the low level bid would be $3,000 and the high level would be $5,000.  Morgan felt it would be a good idea to go ahead and look into estimates.  Also present was Donny Toma, Janitor. 

At 10:00 a.m. Motion was made by Morgan to table the Holiday Resolution until the following week when all supervisors were present.  Motion carried unanimously.  

At 10:05 a.m. Danny Toma, Maintenance, said he would like to change who he contracts with for Irrigation Service.  Toma says he feels he can save money by changing.  Morgan made a motion to go with Toma’s recommendation.  Motion carried unanimously. 

At 10:15 a.m. The Employee Handbook was discussed, present were Jenny McAllister, Pam VanScyoc, Danny Toma, Nancy Henneman, Arnold Emberton, Vicki Kirkpatrick, James Burger, Kristi O’Neil, Kevin Aistrope, James Burger, Renee Fish and Paige Osborne.  Motion by Morgan to table until next week when all board members are present.  Motion carried unanimously.   

In other business, payroll and claims for August 22, 2014, were approved. 

At 10:30 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously.   ATTEST:

Fremont County Auditor                                                                                Bart Bartholomew, Chairman

August 26, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 26, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted.

Let the records show Nick Johnson and Sandra Parmenter, with The Hamburg Reporter, were present for this meeting.

At 9:00 a.m. Jeff Shirley, Safety Coordinator, met with the board to discuss a proposed security window for the County Attorney’s Office.  Present were Patricia Lant, Danny Toma and Mahlon Sorensen.  Shirley said he took a picture, and discussed the window with the County’s Insurance, IMWCA, and they said the county would have to get an engineer to sign off the window idea and if the county is considering putting in a locked door the fire marshal has to sign off.  Other locations for the County Attorney’s Office was discussed.  No decision was made at this time.   

At 9:15 a.m. Mahlon Sorensen, Farragut City Attorney, met with the board to discuss a property in the City of Farragut.  Mahlon said it is an old grocery store building on the east side of Main Street, and the back of the building is starting to cave in.  The city is interested in getting control of the building to preserve it, and maybe putting it to some good use.  The city would like to obtain the, county held, delinquent real estate tax certificate on that building, and do the 90 day notice and take a deed to the property.  Sorensen said there is approximately $2,500 of outstanding back taxes.  Sorensen said the Code says the county could provide tax relief to the city if the city took assignment of the tax certificates.  Sorensen said he would like to see the city purchase the tax certificates for $10.00.  Judy Crain, Treasurer, said to keep in mind they are not just abating the county taxes, but also schools, township, cities, any taxes levied, you are abating too.  Sorensen said he would prepare papers to start the process. 

At 9:30 a.m. No changes were made to the Holiday Resolution.  Also present were Christy Briley, Roger and Tina Peterson.   

At 9:40 a.m. Michael Hart, Northland Securities, spoke with the board via phone conservation to discuss the opportunity Fremont County has to seek debt service savings by refunding/refinancing existing bond issues.  Saying the County’s General Obligation Solid Waste Disposal Bonds, Series 2007 may be a good candidate for a refunding.  Hart anticipates that the County could save $25,000 – $30,000 in interest costs after all costs of financing are included.  He did not want to wait until spring because of possible market changes, and suggested they start the process now because the interest rates may change.  Also present were Gary Ware and Roger and Trina Peterson. 

At 10:15 a.m.  Roger Peterson, Trina Peterson and Gary Ware met with the board to present a petition with fifteen signatures, asking the county to help Bartlett clean up their town.  Some of their concerns are unlivable houses, repairing roads, mowing and cleaning out blocked tubes under the roads.  Also present was Kevin Aistrope and Dan Davis.  Hickey said they need to go forward with the legal process of cleaning up those properties.  Davis said they would work on the roads, and will clean ditches and tubes, he was not sure if they could get to it this fall, but would do so as soon as possible. 

At 10:30 a.m. Dan Davis, Engineer, requesting approval of work in ROW Permit for Windstream Communications to place 60’ of Telephone Cable across 171st St. in Section 7 (5 mi NE of Sidney).  Motion was made by Hickey to approve.  Motion carried unanimously.

At 10:35 a.m. Motion was made by Morgan to approve use of Courthouse Lawn for a Domestic Violence Awareness event scheduled for October 8, 2014 from 4:00 p.m. to 7:00 p.m.  Motion carried unanimously.

At 10:40 a.m. Motion was made by Morgan to approve Class C Liquor License Commercial Sales/Outdoor Service for County Line Effective August 29–September 1, 2014.  Motion carried unanimously.

In other business, the following claim was approved for hand written warrant.  Fremont County Sheriff, Special Law Enforcement Fund; $2.000.00. 

At 10:45 a.m.  The Employee Handbook was discussed.  Present were Karen Berry, Jenny McAllister, Christy Briley, Dee Owen, Kristi O’Neil, Pam VanScyoc and Kevin Aistrope.  A target date of September 2nd was set to finalize the handbook.    

At 11:05 there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Bart Bartholomew, Chairman
 

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