Board of Supervisors Minutes
August 2012
August 7, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 7, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 am. Corey Becker, County Attorney’s Office, met with the board to discuss an official meeting policy he is preparing for the county. After reviewing the policy, a few changes were suggested, and Becker will make the changes and present it back to the board for their approval. Also present was Margaret Johnson, Attorney.
At 9:15 a.m. Due to the upcoming resignation of the current courthouse custodian, Bartholomew made a motion to hire someone to come in and do a deep cleaning and painting inside the courthouse. Bartholomew, aye; Morgan, aye; Hickey, aye.
Morgan thought perhaps the Chairman of the Board should do a walk through with the current custodian, and do a priority punch list. Hickey said as soon as the current custodian was able to come back to work he would do that.
Morgan made a motion to put together job descriptions for a facility coordinator, and a part time cleaning person in order to post the positions as soon as possible. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:30 a.m. Bartholomew made a motion to hire a plumber to evaluate the problems with the upstairs restrooms. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:45 a.m. Motion was made by Bartholomew to approve Class C Beer Permit/Sunday Sales for Cubby’s Inc. d/b/a The Junction. Bartholomew, aye; Morgan, aye; Hickey, aye.
Motion was made by Bartholomew to approve Class B Liquor License/Living Quarters/Outdoor Service/Sunday Sale for County Line (a.k.a Pogo Bob’s Sports Bar). Bartholomew, aye; Morgan, aye; Hickey, aye.
At 10:15 a.m. Danelle Bruce, CPC, met with the board requesting approval to hire additional staff for the Community Services Department due to an increase in caseloads. Bruce said before Winkler retired the case loads were getting high, and now they have received more referrals. Bruce said even hiring a part-time case manager would be a big help. Bruce feels right now all of Southwest Iowa is getting bombarded with referrals. Bartholomew made a motion to approve Bruce to seek a part-time person to work 20 hours a week. Bartholomew, aye; Morgan, aye; Hickey, aye.
In other business, payroll and claims for August 10, 2012, were approved.
At 10:45 a.m. there being no further business, Morgan made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
August 14, 2012:
At 8:30 a.m. on Tuesday, August 14th, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Judy Crain, Mike Crecelius, Arnold Emberton, Danelle Bruce, Karen Berry, Dennis Henneman and Joan Kirk. Topics discussed were: Taxes; 26 homeowners accepted condemnation of flood damaged homes; assessor out to do field work; regionalized mental health care; jail study; DOT and Corp tour; courthouse personnel doing their share to keep offices clean until custodian can return from recent injury.
The Fremont County Board of Supervisors met in regular session on Tuesday, August 14th, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Judy Crain, Treasurer, met with the board requesting approval of a new hire to fill a vacated position in her office. Motion was made by Morgan to approve the following Resolution 2012-33. Morgan, aye; Bartholomew, aye; Hickey aye.
Whereas, The Office of the Fremont County Treasurer has completed the interview process and wishes to fill the full-time vacancy position in her office.
BE IT RESOLVED by the Fremont County Board of Supervisors
That Wendy Toyne be hired to fill the open full-time position in the Fremont County Treasurer’s Office.
Motion to approve made by Morgan.
Dated: 08/14/2012
Attest:
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
At 9:15 a.m. meeting procedures were discussed.
At 9:20 a.m. Danelle Bruce, CPC, presented the board, for their approval, a 28E Amendment Agreement adjusting mutual terms, provisions and covenants agreed between the parties, Mills County, Montgomery County, Rolling Prairie Case Management, and Fremont County. Motion was made by Morgan to approve the 28E Amendment for CPC/CM Director. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:30 a.m. Motion was made by Morgan to sign an Annual Maintenance Agreement with Lawn World. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:45 a.m. Gean Clapper, Gale Fengel, Dennis Reilly and John Sheldon, Jail Study Committee, gave the board an update regarding the Fremont County Jail Study Project. Clapper said they have recently had a kick off meeting with Prochaska & Associates. Prochaska came to Sidney and did a walk- through of the current facilities, saying they are in very poor condition. Prochaska & Associates are in the process of collecting data from Sheriff Aistrope regarding prisoners and jail usage. A bed projection will be presented at the next meeting. Using local option tax as a revenue source was considered.
At 9:50 a.m. Gean Clapper requested to go into a closed session. At 9:55 a.m. Bartholomew made a motion to go into closed session according to Iowa Code 21.5(j) to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. Present were Gean Clapper, Gale Fengel, Dennis Reilly, John Sheldon, Joan Kirk, Randy Hickey, Bart Bartholomew and Cara Morgan. At 9:55 a.m. the Board went into closed session. At 10:10 a.m. motion was made by Morgan go out of closed session. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. No action was taken.
In other business, the Sheriff’s Monthly Report was approved.
At 10:17 a.m. there being no further business, Morgan made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
August 21, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 21, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer, met with the board to discuss meeting Title VI requirements for Fremont County. Also present was Margaret Johnson and Darren Osborne, Fremont County Attorney’s Office. As of October 1, 2012, the Iowa Department of Transportation will require the Fremont County Board of Supervisors to submit a signed Title VI Agreement, and Title VI Assurances form, before entering into an agreement for federal funding assistance. As a recipient of federal funding, IDOT seeks to ensure that sub-recipients of its federal funding are compliant with the non-discrimination requirement of Title VI. Morgan made a motion for the Board Chairman to sign the contract and the assurances. Morgan’s motion was tabled until a Title VI Coordinator can be appointed.
Motion was made by Morgan authorizing Chairman Hickey to sign DOT Payment Voucher for HGM on Thurman Bridge Inspection Services. Morgan, aye; Bartholomew, aye; Hickey aye.
Motion was made by Morgan authorizing Chairman Hickey to sign DOT Payment Voucher on J-64 Inspection Services. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:15 a.m. the board discussed replacing the courthouse boiler with a furnace and central air, and maybe replacing some windows. Morgan said she would like to see an Energy Assessment completed to see what would be most cost effective and start with that.
At 9:35 a.m. the board discussed various changes to the Job Description for a Courthouse Custodian. Hickey would like the position to be a full time position with hours 7:00 a.m. to 3:30 p.m. Morgan was interested in a part time person to clean, and a part time person for maintenance. It was also a concern if someone should be required to be certified to handle the courthouse boiler and chemicals for lawn and insects. Also present was Arnold Emberton. After several minutes of discussion Bartholomew made a motion to continue using the current job description for a full time position, and advertise for the position as soon as possible. Morgan, nay; Bartholomew, aye; Hickey aye.
On August 20, Steve Whitehead showed a temporary custodian what duties needed to be done while he is off with his injury.
At 10:00 a.m. Annette Croll, Nishna Productions, met with the board to ask if their client would still be able to come in on Friday mornings to help with maintenance duties. Hickey assured her there would be no changes in that aspect. Croll also advised the board that Nishna Productions can come in and do a deep cleaning. The board inquired about the cost and Croll will check report back to the board.
At 10:05 a.m. Patrick Newlon, Pleasant Valley Drainage District met with the board to discuss a Permanent Easement for Levee Setback West of McPaul. Newlon said the way the Corp of Engineers has the levee set up it bumps in to the county road easement. He is wondering if it is possible to move the county road which is a Level B Road. Morgan said it sounds like they want to build on the county easement, and suggested maybe put a Level B Road on top of the levee, which would help them and help Fremont County. Hickey said the road is against the berm right now, and his suggestion is to leave the level B on the berm if that is possible. Morgan thought it would be best if they worked with their project manager and the county engineer. Morgan said she would like to see them get Dan’s opinion on the road and go from there.
At 10:35 a.m. Attorney Margaret Johnson met with the Board in regards to pending litigation. At 10:35 a.m. Morgan made a motion to go into closed session according to Iowa Code 2l.5(c) to discuss matters where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Vote – Hickey, aye; Bartholomew, aye; Morgan, aye. Present were Attorney Margaret Johnson, Randy Hickey, Bart Bartholomew, Cara Morgan and Joan Kirk, Auditor. At 10:36 a.m. the Board went into closed session. At 10:45 a.m. motion was made by Bartholomew to go out of closed session. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. No action was taken.
In other business, payroll and claims for August 24, 2012, were approved.
At 11:20 a.m. there being no further business, Morgan made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, August 28, 2012, in the Fremont County Courthouse Boardroom, with Hickey and Bartholomew present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was not present for this meeting.
At 9:00 a.m. Motion was made by Bartholomew to appoint Darren Osborne, Attorney’s Office, as Fremont County Title VI Coordinator. Bartholomew, aye; Hickey, aye.
At 9:05 a.m. Motion was made by Bartholomew to approve the following Resolution 2012-34. Bartholomew, aye; Hickey, aye.
A Resolution for a Title VI Agreement between the Fremont County Board of Supervisors and the Iowa Department of Transportation
TO THE HONORABLE BOARD OF SUPERVISORS OF FREMONT COUNTY, IOWA;
WHEREAS the Iowa Department of Transportation has stated that, as of October 1, 2012, it will require the Fremont County Board of Supervisors to submit a signed Title VI Agreement, and Title VI Assurances form, before entering into an agreement for federal funding assistance; AND WHEREAS Title VI of the Federal Civil Rights Act of 1964 prohibits discrimination (on the basis of race, ethnic or national origin, religion or sex) by government agencies that receive federal funds, and carries revocation of federal funding as its penalty for non-compliance with its requirements; AND WHEREAS the aforementioned Title VI Agreement and Title VI Assurances would commit the Fremont County Government to non-discriminatory practices, and clarify roles, responsibilities and procedures established to ensure compliance with Title VI; AND WHEREAS the aforementioned Title VI Agreement and Title VI Assurances would require the Fremont County Board of Supervisors to appoint a Title VI Coordinator for the purpose of administering the Fremont County Government’s Title VI responsibilities; AND WHEREAS the non-discrimination provisions of Title VI of the Civil Rights Act of 1964 are well aligned with the Fremont County Government’s commitment to ensuring non-discrimination and equality in its policies and programs; AND WHEREAS the Fremont County Government and its constituents benefit substantially from federal funding for projects and initiatives in Fremont County; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, IOWA that the Fremont County Government will enter into the Title VI Agreement and Title VI Assurances as prepared by the Iowa Department of Transportation, and appoint Darren Osborne as the Title VI Coordinator for Fremont County, to ensure that the Fremont County Government is fully compliant with its responsibilities pursuant to Title VI of the Civil Rights Act of 1964.
Dated this 28th day of August, 2012.
FREMONT COUNTY BOARD OF SUPERVISORS
Attest:
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
absent
At 9:15 a.m. Motion was made by Bartholomew to approve hiring Ryan Sjulin to repair the North Courthouse Wall for a bid of $1,439.00. Bartholomew, aye; Hickey, aye.
At 9:20 a.m. Motion was made by Bartholomew to approve the County Attorney’s request to use of South Courthouse grounds on September 21, from 9:00 a.m. to 3:00 p.m. for a fundraiser. Bartholomew, aye; Hickey, aye.
At 9:30 a.m. Gean Clapper and John Sheldon, Jail Study Committee, met with the board. Gean Clapper requested to go into a closed session. At 9:33 a.m. Bartholomew made a motion to go into closed session according of Iowa Code 21.5(j) to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. Vote: Hickey, aye; Bartholomew, aye. Present were Gean Clapper, John Sheldon, Joan Kirk, Randy Hickey and Bart Bartholomew. At 9:33 a.m. the Board went into closed session. At 9:55 a.m. motion was made by Bartholomew to go out of closed session. Vote: Hickey, aye; Bartholomew, aye. No action was taken.
In other business, the County Recorder’s Monthly Report was approved.
At 10:15 a.m. there being no further business, Bartholomew made a motion to adjourn.
Bartholomew, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman