Board of Supervisors Minutes
July 2012
July 3, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 3, 2012, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting.
At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of Work in ROW Permit for Chat Mobility to bore from ROW to ROW from existing manhole on south side of J-34 to the north side continuing west to cell tower. Motion was made by Morgan authorizing Vice-Chairman Bartholomew to sign Work in ROW. Morgan, aye; Bartholomew, aye.
Motion was made by Morgan authorizing Vice-Chairman Bartholomew to sign Agreement for Design Services with HGM for Bridge Replacement at 235th Street over Mule Slough. Morgan, aye; Bartholomew, aye.
Davis was also concerned about Dike Road south of Hwy 2. Davis said Wells Fargo is in favor of not having a road there, and vacating everything on the west side. Davis thought it would be a good idea to have an informational meeting with property owners before going any further to see what concerns they would have. It was agreed that would be the best thing to do.
At 9:15 a.m. Gean Clapper, met with the board to discuss the Fremont County Jail Study Project. Also present were Rick Mount, Gale Fengel, Nancy Newlon and Steve Owen. Clapper said the Grand Jury and Iowa Department of Corrections have inspected the jail many times and agree there is not much there as to physical facilities. Clapper said he was shocked when he first toured the jail, to see what little they had to work with, and the possibility of liability on the part of the county regarding an inmate injury. Something needs to be done the status quo is not something we can live with, we have to do something, and there are a lot of different things to look at. Clapper feels they need a group to do the pre-bond planning to see what options are available. The committee selected Prochaska & Associates as the firm that stood above the rest to fill the needs of Fremont County. The jail committee feels it is best to move forward with Prochaska & Associates who will begin a two phase planning study that includes determining the best site for a proposed jail. The cost of the two phase plan will be around $15,000. The committee is planning on using the 60% of Prisoner Room and Board money to pay for the first two phases of the project.
At 9:30 a.m. conference call with Page County Board of Supervisors to set levy rate for Johnson Run Drainage Ditch. They will not levy this year.
At 9:45 a.m. Steve Owen, Chief Deputy, is requesting the authority to replace a deputy that resigned recently. Motion was made by Morgan approving the hire. Morgan, aye; Bartholomew, aye.
At 10:45 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
July 10, 2012:
At 8:30 a.m. on Tuesday, July 10, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Dan Davis, Karen Berry, Jennifer McAllister, Margaret Johnson, Corey Becker, Dennis Henneman, Arnold Emberton and Joan Kirk. Topics discussed were: preparing for new generator; update on local FEMA projects; software transfer in Assessor’s office; update on Law Student Corey Becker’s, duties; open meeting procedures policy; Supervisors attending L575/Hwy 2 Set-back meeting in Des Moines.
The Fremont County Board of Supervisors met in regular session on Tuesday, July 10, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan authorizing Chairman Hickey to sign Work in ROW Permit for Mastec (CenturyLink) for Work at 2637 Bluff Road. Bartholomew, aye; Morgan, aye; Hickey, aye.
Davis said he was not sure he wants to pay the Hungry Canyons membership out of his budget. Morgan explained that it has been coming out of REAP funds and needs to be moved. It will be discussed again at budget time.
Motion was made by Morgan authorizing Chairman Hickey to sign Work in ROW for Larry Greedy to do ditch work by County Shop & Oil Station. Larry Greedy was also present. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:25 a.m. Morgan moved to approve $15,000 to be spent for a Jail Study using funds out of the 60% the Sheriff’s Department receives for room and board of prisoners. Morgan said this time we will proceed with the recommendation, but moving forward would like to receive a written plan as to how the money is to be spent. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:35 a.m. Motion was made by Morgan approving Retail Cigarette/Tobacco Permit for Bohlen’s Farm Service. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:40 a.m. Motion was made by Morgan approving Treasurer’s Semi-Annual Report. Bartholomew, aye; Morgan, aye; Hickey, aye.
At 9:45 a.m. Motion was made by Morgan to approve the Sheriff’s Auction on July 12, 2012. Bartholomew, aye; Morgan, aye; Hickey, aye.
The County Recorder’s Monthly Report was approved.
In other business, payroll and claims for July 13, 2012 were approved.
At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
July 17, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 17, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the record show Twila Larson was present for this meeting.
At 9:00 a.m. Bob Smith met with the board to discuss conditions of a county road that will make harvest difficult this fall. The area of concern is J-18 over to 240th Ave. Smith said the sides of the road are really steep, and you cannot make a road a ditch "it won’t work." Also when muddy it gets really torn up resulting in big ruts. A few options discussed was the possibly of making the road a level C road that can be gated or maybe vacating the road might also be a possibility if landowners agreed. The Board of Supervisor recommended he talk to the County Engineer regarding options.
At 9:15 a.m. Bill Sapp, Alan Marsh and Les Robbins met with the board to discuss I29/Hwy2 TIF Agreement. Sapp said he is very disappointed to have his June TIF payment held, and surprised no one called him. Morgan said this is not the first time the county has requested actual documentation as to construction cost, so the county can see where they stand regarding TIF payments. Hickey said as soon as the Board of Supervisors receives the information that is satisfactory to them, the funds will be released.
At 9:35 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan to authorize Chairman Hickey to sign payment voucher for HGM for Construction Phase Services on Washington Street Bridge. Morgan, aye; Bartholomew, aye; Hickey aye.
Motion was made by Bartholomew authorizing Chairman Hickey to sign payment voucher for HGM for Construction Phase Services on J-64-ER. Morgan, aye; Bartholomew, aye; Hickey aye.
Motion was made by Morgan to approve the following Resolution 2012-31. Morgan, aye; Bartholomew, aye; Hickey aye.
RESOLUTION TO ACCEPT FEMA SITE 27 CONSTRUCTION PROJECT
WHEREAS, the contract construction work for FEMA Site 27 on L40, Section 12
R-43W T-67N has been completed.
THEREFORE, we hereby accept the above mentioned project and authorize the
retainage to be released and paid to MANATT’S INC.
Motion to approve made by Morgan.
Approved this 17th day of July, 2012.
Attest:
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
At 9:45 a.m. Pat Sheldon and Wayne Clark met with the board to see if it would be possible to use the County’s Federal Identification number because they are in the process of obtaining an operating loan to continue working on Benton Washington Levee District. No one knew the answer to this, and will investigate it, so Morgan made a motion that after approval of proper authorities, to allow them to use the County’s ID number. Morgan, aye; Bartholomew, aye; Hickey aye.
At 10:00 a.m. the board decided it was important to attend a State Interagency Missouri River Authority (SIMRA) meeting in Des Moines to discuss the Highway 2 project, on Tuesday, July 24th, therefore Morgan made a motion to have the regular board meeting on Monday, the 23rd at 1:00 p.m. Morgan, aye; Bartholomew, aye; Hickey aye.
At 10:35 a.m. there being no further business, Morgan made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
July 23, 2012:
The Fremont County Board of Supervisors met in regular session on Monday, July 23, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 1:00 p.m. The Conservation Board is requesting approval to reappoint Bob Benton to the Fremont County Conservation Board. Becky Shull was present. Bartholomew made a motion to reappoint Bob Benton. Morgan, aye; Bartholomew, aye; Hickey aye.
In other business, payroll and claims were approved for July 27, 2012.
At 1:45 p.m. there being no further business, Bartholomew made a motion to adjourn.
Bartholomew, aye; Morgan, aye; Hickey, aye.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
July 31, 2012:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 31, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Morgan to accept the Nutrient Management Plan for Darwin Bugg. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:05 a.m. Dee Owen, Assistant Auditor, met with the board requesting approval of New & Disallowed Homestead and Military Applications. Motion was made by Morgan to approve the New & Disallowed Homestead and Military Applications as presented. Morgan, aye; Bartholomew, aye; Hickey aye.
At 9:15 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan to approve the following Resolution 2012-32. Morgan, aye; Bartholomew, aye; Hickey aye.
RESOLUTION TO ACCEPT FEMA SITE 15 CONSTRUCTION PROJECT
WHEREAS, the contract construction work for FEMA Site 15 on the Dike Road, Section 34, R-43W T-68N has been completed.
THEREFORE, we hereby accept the above mentioned project and authorize the retainage to be released and paid to K&L Landscape and Construction Inc.
Motion to approve made by Morgan.
Approved this 31st day of July, 2012.
Attest:
/s/ Joan Kirk
/s/ Randy Hickey, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Cara Morgan
aye
At 9:20 a.m. Pat Sheldon and Wayne Clark stopped in to visit with the board.
At 9:45 a.m. Delores Sheldon met with the board to discuss a County Easement for public right-of-way on her property. The easement was used back in the 1980’s to straighten a road. Sheldon is unhappy about weeds growing on the easement. Hickey said he would talk to the County Engineer to see if the county can get it mowed. Hickey said he would call her after talking to the Engineer. Also present were Pat Sheldon and Wayne Clark.
At 10:00 a.m. Jim Harris met with the board to discuss weeds in his road ditch. Harris said he feels they block the view regarding traffic and is dangerous. Hickey said he will talk to the county engineer about this also. Also present were Pat Sheldon and Wayne Clark.
At 10:20 a.m. Steve Whitehead, Custodian, stopped in to visit with the board regarding a home injury that is keeping him from coming to work.
In other business, the following claim was approved for hand written warrant. General Basic Fund; Contribution to other Gov & Org, Historical Society, Budget Allocation 2012/2013.
At 10:35 a.m. there being no further business, Bartholomew made a motion to adjourn.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman