August 2010

At 8:30 a.m. on Tuesday, August 10, 2010, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Earl Hendrickson and Chuck Larson, Steve Whitehead, Dan Davis, Karen Berry, Kevin Aistrope, Grace Johnson, Arnold Emberton, Jan Winkler and Joan Kirk. Topics discussed were employee handbook; county increase in vehicle break-ins; pre-construction meeting on J46 project; new software, hardware and firewall.

The Fremont County Board of Supervisors met in regular session on Tuesday, August 10, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Cara Morgan was not present for this meeting.

Grace Johnson with The Hamburg Reporter was also present.

At 9:00 a.m. Mike Albin with Southwest Iowa Planning met with the board regarding Hazard Mitigation Plan Grants Funding. Albin is working on a plan for the county, and wanted to know what would be at the top of their most important list for the unincorporated part of the county. With the recent and past flooding in Fremont County the board felt a pump for Highway 2 & Missouri River area would be at the top of the list along with a backup pump. They also thought a generator for the courthouse should be on the list. Dan Davis was also present for this meeting.

At 9:25 a.m. Dan Davis, Engineer met with the board recommending purchase of a 2010 Dodge 1500 pickup for the road department. After going over quotes, Larson made a motion to approve a Dodge 1500 for $27,039. Larson, aye; Hendrickson, aye.

Motion was made by Larson to sign work in ROW Permit for Adesta LLC for underground construction of fiber optic cable from Grape Community Hospital to Sidney Community High School. Larson, aye; Hendrickson, aye.

Motion was made by Larson to Sign Jurisdiction Agreement for Byway Signage Installation and Maintenance. Dan Davis will be the contact person. Larson, aye; Hendrickson, aye.

At 9:45 a.m. Kevin Aistrope, Sheriff met with the board requesting to hire a replacement for a vacated part-time jailor position. Motion was made by Larson to approve Aistrope’s request to hire Brandy Dresher as a new part-time jailor. Larson, aye; Hendrickson, aye.

In other business, payroll for August 13, 2010, was approved.

At 10:00 a.m. Larson made a motion to adjourn. Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                             Earl Hendrickson, Chairman

August 17, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 17, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:10 a.m. Motion was made by Morgan to approve a partnership agreement with Southwest Iowa Planning Council (SWIPCO) regarding a Sustainable Communities Regional Plan that will encompass Cass, Fremont, Montgomery, Page, and Selby Counties. Morgan, aye; Larson, aye; Hendrickson, aye.

At 9:20 a.m. Fremont County Engineer, Dan Davis met with the board with his recommendation for purchase of a Motor Grader for Secondary Road Department. Also present was Mike Batenhorst. After reviewing several quotes, Larson made a motion to approve the purchase of a John Deere grader from Murphy Tractor for $197,500 with trade in of $62,500 and extended warranty with total cost of $149,417. Morgan, aye; Larson, aye; Hendrickson, aye.

At 9:45 a.m. Eric Johnson met with the board regarding a county owned tax sale certificate. Johnson left a bid on the property he is interested in.

At 10:00 a.m. Motion was made by Morgan to approve the following resolution 2010-29.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 17th day of August 2010, that Fred Moyer shall be appointed as part-time summer help, for the Fremont County Conservation Department, as requested by Fremont County Conservation Director, Doug Weber. The effective date of employment shall be August 17^th, 2010.

ATTEST:

/s/ Joan Kirk                                                                                                 /s/ Earl Hendrickson, Chairman-Abstained.
Fremont County Auditor                                                                             /s/ Cara Morgan aye.
                                                                                                                       /s/ Chuck Larson aye.

At 10:15 a.m. Steve Whitehead, Maintenance Supervisor met with the board requesting an indoor air quality inspection for the courthouse. Whitehead suspects the air conditioner in the attic may be part of the problem. ATC Association Incorporation will test five spots for $1,500 to $2,000. Motion was made by Larson to get the air quality checked out. Morgan, aye; Larson aye; Hendrickson, aye.

The board told Whitehead to call Secondary Road Department to get help to remove office equipment from Assessor’s Office.

At 10:30 a.m. Cary Lang sent a bid to the board regarding maintaining the Hamburg Levee. Morgan made a motion to table any decision until they can meet with Cary Lang, and set out what duties will be expected. Morgan, aye; Larson aye; Hendrickson, aye.

Two claims were approved for hand written warrants. General Supplemental, Service of Civil Papers, Legal & Court Related Services $50.00 and Secondary Road Fund, New Equipment, Motor Vehicle $27,039.00.

In other business, claims for August 20, 2010, were approved.

At 10:35 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

August 24, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 24, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting. Also present were Dan Davis, Mike Crecelius and Don McAllister.

At 6:30 p.m. Fremont County Engineer, Dan Davis and Assistant Mike Batenhorst met with the board with their truck recommendation regarding replacing sign truck A-9. They presented prices from Woodhouse, Baxter, Performance and Larson’s. Motion was made by Morgan to approve the purchase of a Dodge 5500 from Woodhouse at $40,645. Larson, aye; Morgan, aye; Hendrickson, aye.

Motion was made by Larson to approve permit for Work in ROW for Windstream Communications to place telephone cable across cemetery road in Scott Township Section 25. Morgan, aye; Larson, aye; Hendrickson, aye.

Motion was made by Larson to approve permit for Work in ROW for Windstream Communications to place telephone cable along 340^th Ave. in Madison Township Section 3. Morgan, aye; Larson, aye; Hendrickson, aye.

At 6:45 p.m. Mike Crecelius, Emergency Management Coordinator/Environmental Health Specialist met with the board in order to obtain information for a National Incident Management System (NIMS) Report he is working on. Crecelius needed to know how many the board of supervisors has completed ICS-100 through ICS-400; Crecelius told the board he would send an email for anyone that needs to complete ICS-100 and ISC-200 which will be offered in Atlantic next month.

At 7:00 p.m. the board chairman presented three opened bids from FREDCO regarding evaluating the Water and Wastewater Facilities currently serving the Sapp Bros Travel Center and Crossroads Development located northwest of the Intersection of Interstate 29 and Highway 2. The three companies were TD2 Engineering & Surveying; Garden & Associates, LTD and JEO Consulting Group, Inc. Hendrickson said the bid range was from $5,500 to $15,000. Bill Sapp is interested in turning over his water system and waste water system to a municipality to see if it could be of some help to the citizens in the Percival area of Fremont County. Auditor Kirk said the County has given $1,592,604 back in TIF taxes to I29/Hwy 2 Sid, L.L.C. so far, and are approximately half way through a 15 years TIF Agreement. Morgan said she would like to see a copy of the TIF Agreement. Crecelius said he made a phone call to DNR after he read the last minutes concerning this project, and was sent several copies recent of violations concerning water and waste water at the location. Davis said DNR accepts things at the time when they are submitted, then after a while it’s not okay. Hendrickson said they change a lot of rules. Larson said the problem he has with it is we paid for it once, and are still paying for it, if we go in and rebuild the whole thing, and redo it, the agreement was the water and sewer system had to be up to par. Larson would like to see if Southwest Regional Water District would foot part of the bill, and offered to talk to Kevin Gowing to see if he would come in to talk to the board regarding the project. The board agreed to wait and talk with Gowing.

In other business payroll was approved for August 27, 2010.

Don McAllister visited with the board about rumors of a hog facility going in near his home.

At 8:15 p.m. there being no further business, Larson made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

August 31, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, August 31, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting.

At 9:15 a.m. Motion was made by Larson to approve new and disallowed homestead & military applications as presented. Morgan, aye; Larson, aye; Hendrickson, aye.

Earnest Ruth stopped by to visit with the board about the requirement of having at least a two-acre parcel before a house could be put on it.

At 9:30a.m. Mark Travis with the City of Sidney presented a letter requesting Abatement of Taxes on property located at 501 Filmore.

At 9:45 a.m. Fremont County Sheriff, Kevin Aistrope met with the board requesting their approval of an Ordinance to Amend Zoning Ordinances regarding Animal Protection and Control. Larson made a motion to set up a public hearing regarding the proposed ordinance. Morgan, aye; Larson, aye; Hendrickson, aye.

At 10:00 a.m. Fremont County Engineer, Dan Davis met with the board. Motion was made by Morgan to approve the following Resolution 2010-30.

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Iowa Department of Transportation held a letting for construction projects on

August 17, 2010, and

WHEREAS, two (2) bids were received for Seal Coat work Project FM-CO36(57)—55-36

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Sta-Bilt Construction Co. of Harlan, Iowa for the low bid of $232,367.75. The cost of this project shall be paid from Farm to Market funds.

Motion to approve made by Morgan.

Approved this 31st day of August, 2010.

ATTEST:

/s/ Joan Kirk                                                                                                 /s/ Earl Hendrickson, Chairman-Aye
Fremont County Auditor                                                                             /s/ Cara Morgan aye.
                                                                                                                       /s/ Chuck Larson aye.

Motion was made by Morgan to approve the following Resolution 2010-31.

RESOLUTION NO. 2010-31

STOP AT INTERSECTION RESOLUTION

WHEREAS, the Board of Supervisors is empowered under authority of Sections 321.236 and 321.255 of the Code of Iowa to designate any secondary road intersection under their jurisdiction as a STOP intersection and to erect STOP signs at one or more entrances to such intersection, and

WHEREAS, Traffic on Jackson Boulevard in the City of Tabor is endangered by traffic from the west on 110^th Street in Section 10, T70N-R42W in Green Township, and

NOW, THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors that 110^th Street approach from the west be designated as a "STOP approach" to the above-described intersection and that a STOP sign shall be erected accordingly.

Motion to approve made by Morgan.

ATTEST:

/s/ Joan Kirk                                                                                                 /s/ Earl Hendrickson, Chairman-Aye
Fremont County Auditor                                                                             /s/ Cara Morgan aye.
                                                                                                                       /s/ Chuck Larson aye.

Mark Schaaf and Jay Schaaf stopped in to visit with the board and county engineer about access to farm properties north of Randolph & west of L-68. Dan Davis said he was looking at several different options; one option was to have a Level C Road on the north side of Kilpatrick Creek and another Level C on the south side. Davis said he had the bridges rated based on a single lane rating, and feels either bridge could be used as a single lane bridge. Davis is planning on doing some grading on the approaches of the north bridge, and will post single lane loading, saying they should have access for harvest.

At 10:30 a.m. Cary Lang met with the board to discuss responsibilities and duties regarding his $3,000 bid for maintenance on the Hamburg Levee. The board told Lang his responsibilities will be to mow a couple times a year, fill varmint holes, make sure the gates are in working condition and locked, and report any kind of damage or abuse to the board of supervisors. In case of a flood event that requires extra clean up of debris, exceeding $1000 the board will use levee taxes for that. The board will allow baling, but are requesting an end of the season report. Everyone agreed on the terms and Larson made a motion to approve Cary Lang for maintenance on the Hamburg Levee. Morgan, aye; Larson, aye; Hendrickson, abstain.

In other business claims for September 3rd were approved.

The board signed off an Incident Report for Fremont County Sheriff’s Office.

Two claims were approved for handwritten warrants. General Supplemental, Service of Civil Papers, District Court, $50.00 and General Supplemental, Service of Civil Papers, District Court, $50.00.

At 11:05 a.m. there being no further business, Larson made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

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