July 6, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, July 6, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Regarding rural water, Larson will get in touch with John McCurdy with SWIPCO to see if he would be interested in reopening the discussion regarding a study concerning rural water.

Claims for July 9th,  2010 were approved.

In other business, the following reports were approved; Veteran’s Affairs Quarterly Report; Recorder’s Monthly Report, and the Treasurer’s Semi-Annual Report.

The following claim was approved for hand written warrant.

General Basic Fund; Local Option/County Betterment, Code Red, $2,249.00.

At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

July 13, 2010:

At 8:30 a.m. on Tuesday, July 13, 2010, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Earl Hendrickson, Chuck Larson, Dan Davis, Steve Whitehead, Margaret Henkle, Kevin Aistrope, Arnold Emberton and Joan Kirk. Topics discussed were: River Basin Survey; new vehicle, upcoming GIS presentation.

The Fremont County Board of Supervisors met in regular session on Tuesday, July 13, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Fremont County Engineer, Dan Davis met with the board requesting approval of a Utility Permit for Windstream Communications for Telephone Cable Along 340th Ave in Madison Township Section 3. Motion was made by Larson authorizing Chairman Hendrickson to sign the Utility Permit. Larson, aye; Hendrickson, aye.

Davis met with the board to discuss action on Work in ROW Permit for Larry Whitehead, removing excess dirt and clean out ditch on J-46 between the Nishnabotna Rivers. Davis said he would like see them approve it with the condition he either put flood gates on the tubes or remove the tubes to help control the flooding in that area. Larson said he would like to see him do the flap gate first to see if there is some improvement. Hendrickson said he would like to see him have the option of floodgate or take the tubes out. Larson made a motion to take the engineer’s recommendation of either taking the tubes out or put gates on them. Larson, aye; Hendrickson, aye.

Motion was made by Larson authorizing Chairman Hendrickson to sign Contracts and Bonds for J-46 Project No. FM-CO-36(55)—55-36. Larson, aye; Hendrickson, aye.

Lee Mosier representing the City of Imogene visited with the board about bridge repair and lighting.

At 9:15 a.m. Fremont County Sheriff, Kevin Aistrope met with the board regarding jail repairs. Aistrope said the jail roof has developed a couple of leaks, and he turned a claim in to FEMA, and will receive $2,000 from them for repairs. Aistrope said the cost to repair the roof is $4,243. Also water leaked from the kitchen refrigerator and ruined the laminate floor. Aistrope said he turned the damage in to the insurance company and the deductible is $2,500 to repair the damaged floor. Aistrope said he would rather put down a more durable floor, which would cost $3,857. Motion was made be Larson to authorize the repairs. Larson, aye; Hendrickson, aye.

At 9:45 a.m. Bob Benton met with the board to discuss a Budget Amendment for REAP Money for Conservation Board to do roadwork and signage at Pinky’s Glenn. The Conservation Board approved it on July 7th. Benton said the amendment would be for $16,650.00. Motion was made by Larson to allow the budget amendment. Larson, aye; Hendrickson, aye.

At 10:15 a.m. Don Lain and Stacy Beltran with Liberty National met with the board to give a presentation of information about The Liberty National Worksite Advantage Company and products offered.

At 10:45 a.m. Mike Crecelius, Emergency Management Coordinator/Environmental Health Specialist and Pat Sheldon met with the board to discuss flooding and pumps. Sheldon said he talked with the Corp of Engineers about providing pumps, the Corp said they would do it, but they have to be asked. They said if Crecelius and the board of supervisors would write letters of support to Senators and Congress it would be very beneficial. Crecelius said he would call Harkin’s office to see what would be the most effective way to get the best results.

At 11:30 a.m. Steve Whitehead, Maintenance Supervisor met with the board to review termite inspection cost. Whitehead said he has checked around and there is a big difference in fees. Motion was made by Larson to put all the county’s buildings out for competitive bids regarding termite inspections. Larson, aye; Hendrickson, aye.

Payroll was approved for July 16th, 2010.

At 11:45 a.m. There being no further business, Larson made a motion to adjourn.

Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

July 20, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, July 20, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Jim Owen, Assistant to the Engineer, met with the board regarding the selection of a survey firm for Nishnabotna Cross Sections for Basin Study. Three quotes were received: Land Surveying Services Inc. $7,500.00, Midland Surveying $12,700.00 and HGM Associates Inc. $13,000.00. Morgan made a motion to accept the low bid of Land Surveying Services Inc. for $7,500.00. Morgan, aye; Hendrickson, aye.

At 9:10 a.m. Let the records show Grace Johnson, with The Hamburg Reporter, was present for this meeting.

At 9:15 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the board. Motion was made by Morgan to approve Provider Contract with Kevington Lane. Morgan, aye; Hendrickson, aye.

At 9:30 a.m. Christy Briley, Assistant Auditor, met with the board to discuss wages for the county weed commissioner. Briley said Ray Wallace turned in a claim for three hours of work and 68 miles traveled. Briley said she did not know how much to pay Wallace because no paperwork has been turned in. The supervisors said they would have Wallace come to in to discuss his wages and fill out the proper papers.

At 9:45 a.m. Christy Briley, Assistant Auditor met with the board to discuss wages for a dispatcher at the Sheriff’s Office. Briley said the dispatch wages did not coincide with the union contract. The board placed a call to the county’s labor relations consultant, Renee Von Bokern, and followed her recommendation to leave as is.

Fremont County Sheriff, Kevin Aistrope, stopped in the visit with the board.

At 9:55 a.m. Motion was made by Morgan to approve Ebmeier Engineering to write a proposal for Engineering Service on work needed on the Courthouse Attic Structure. Morgan, aye; Hendrickson, aye.

Claims for July 23, 2010 were approved.

In other business, the Sheriff’s Monthly Report was approved.

At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

July 27, 2010: (Special Session)

The Fremont County Board of Supervisors met in special session on Tuesday, July 27, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.

Let the records show that J. H. Johnson, Frank McCann, Diane Davis, Rob Ewalt, Troy Gorham, Terry Travis, Alan Driever, Brad Johnson, Scott D. Hankins, Sr., Kyle W. Dankof, Mike Batenhorst, Nancy Johnson, Gary K. Shrum, Jeff Shirley, Scott Carnes, Kevin Briley, Tony Pitzen, and Mike MacDonald were present for this meeting. Also present was Grace Johnson with The Hamburg Reporter.

At 9:00 a.m. Fremont County Engineer, Dan Davis met with the board requesting approval of a contract for the amount of $26,865.99 with Worth Lumber for construction of a shed in Randolph. Motion was made by Larson authorizing Chairman Hendrickson to sign contract with Worth Lumber Company to build Randolph Shed. Hendrickson, aye; Larson, aye; Morgan, aye.

Motion was made by Morgan authorizing Chairman Hendrickson to sign contract with Schemmer & Associates for $15,500 for design work on M-16 between 120th ST and 160th ST. Morgan, aye; Larson, aye; Hendrickson, aye.

Motion was made by Larson to approve Work in ROW permit for Leo Ettleman to replace and lower tube and clean road ditch in Northeast corner of 34-69-43 with the recommendations of Dan Davis that he install a flap gate and contact the drainage district that he will be working in regarding the project. Hendrickson, aye; Larson, aye; Morgan, aye.

In other business, the board discussed with Davis the purchase of a new pickup for his department. The board was concerned that the vehicle was purchased without prior approval from the board. The board cited that there should be more open communication between the engineer’s office and the board. Davis stated that he purchased the vehicle based on the fact that it was approved in his budget in January. It was determined that the engineer should have all purchases of new equipment approved before purchase from this point on. Davis was also asked to speak with Woodhouse Ford to see if the vehicle could be exchanged for a fleet type vehicle including a more neutral color and possibly a lesser cost.

At 10:26 a.m. there being no further business, Larson made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

July 27, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, July 27, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show that Dan Davis, Fremont County Engineer and Mike Batenhorst, Purchasing Agent for Fremont County Engineer were present.

At 6:30 p.m. motion was made by Larson to close the courthouse at 2:30 p.m. on Tuesday, August 3, for the Sidney Iowa Rodeo Parade. Hendrickson, aye; Larson, aye; Morgan, aye.

At 6:35 p.m. Peggy Mosier of Imogene met with the board on behalf her husband, Lee Mosier, to discuss a bridge and streetlights in Imogene. Don Oldenburg, Mayor of Imogene, was also present. Mosier stated several boards are broken, nails up, and holes in the bridge. She wants to know if there is a plan to repair the bridge. The board agreed that though it is a city-owned bridge, Imogene could use county salvage materials to repair the bridge if the city finds someone to provide the labor. Regarding the concern for the streetlights, Larson said he spoke with Tom Olson from Shenandoah and Olson said he would look at the possibility of moving the poles away from the road out of the right of way. Mosier also stated that they need a speed limit sign at the "Y". Davis said he could do an engineering study to determine speed limit taper and the city could purchase signs to decrease the speed limit coming in to town.

At 6:45 p.m. FREDCO came in to discuss research gathered regarding rural water in Fremont County. Present were Lynda Cruickshank, Edna D. Eaton, Rev. Dr. Roger Kissel, Paul Lattin, J.H. Johnson, Gregg Connell, Ross Silcock, Gregg Cruickshank, John Walter, Dick Ohrt, Alan Marsh, and Bill Sapp. Silcock pointed out the fact that the county needs a quality water system at Hwy 2 and I-29 before there will be any more growth. Connell presented approximate cash flow scenario for a revenue bond for the development of rural water. Connell also presented information gathered on the current revenue and expenses for the sewer and water infrastructure in the area of Hwy 2 and I-29. Lynda Cruickshank asked the board in what direction they would like FREDCO to proceed from this point. She stated that if the board would like an engineering study FREDCO would like the county to foot the bill because FREDCO as a 501C4 could not operate the rural water system. The board was concerned where funding would come from. Connell suggested seeing if they could get funds from the Fremont County Endowment Fund. Marsh, CPA for Sapp, suggested possibly using TIF dollars for the engineer’s study. Sapp stated that the original engineering study was done by Thompson, Dreessen, & Dorner out of Omaha. He advised that they have all of the information and may be the best option. Larson voiced concerns about focusing on the Hwy 2 and I-29 area when the county as a whole needs rural water. Morgan suggested that FREDCO research the cost of a survey. Hendrickson said to get estimates from engineers.

At 7:30 p.m. Larry Whitehead met with the board to ask them to reconsider requiring flap gates for drainage on J-46. Whitehead stated that cleaning out the ditch benefits DNR, Whitehead’s crops, and helps the county to push mud off of the roadway. Davis said it needs a gate as well as the ditches cleaned out. Whitehead said gates won’t work, but cleaning the ditch will. Davis and the board agreed that cleaning out the ditch is fine, but there needs to be a more long term solution to the problem. The board will contact the DNR to discuss the fact that there is a problem and it needs to be addressed.

At 8:00 p.m. Ray Wallace, Weed Commissioner met with the board regarding his salary. Motion was made by Morgan to pay Wallace $9.00 per hour up to 220 hours per season. Wallace will receive the federal mileage rate & reimbursement for miscellaneous expenses such as postage for mailings or other expenses associated with the job that may arise. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:02 p.m. motion was made by Larson to approve the nutrient management plan for Darwin Bugg. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:04 p.m. motion was made by Larson to approve a Class C Beer Permit and Sunday Sales for The Junction. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:06 p.m. motion was made by Morgan to approve a Class C Beer Permit and Sunday Sales for Friendly’s. Larson, aye; Morgan, aye; Hendrickson, aye.

At 8:08 p.m. motion was made by Morgan to approve a Class B Liquor License for The Country Inn Motel. Larson, aye; Morgan, aye; Hendrickson, aye.

At 8:13 p.m. motion was made by Larson to authorize Chairman Hendrickson to sign MHPAEA & ACA Information form regarding healthcare reform. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:15 p.m. motion was made by Larson to approve the use of the courtroom for Sheriff’s Department for a firearms training class for the public on Saturday, July 31. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:16 p.m. Arnold Emberton, Information Technology Director met with the board regarding approval of Instagate Maintenance Agreement for three years for a savings of approximately $1,130.00 per year. A motion was made by Morgan to approve the three-year Instagate Maintenance Agreement. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:23 p.m. Larry Holt met with the board to discuss the removal of sand that was deposited when a levee broke East of Sidney on the Level B portion of 215th Street. Holt would like to use the sand at his home. Larson made the motion to allow Holt to remove sand from the roadway and right of way only after he speaks to Dan Davis, Engineer. The board also advised Holt to check with landowners if he takes any sand from the private land. Hendrickson, aye; Larson, aye; Morgan, aye.

At 8:34 p.m. Wilbur Henkle with Conservation Board met with the board to give them a department update comparing expenses and revenues of years past to the present. Henkle also asked if rock four miles East of Hamburg could be used for the golf course approaches. Morgan made the motion to allow use of remaining rock on 310th Street if they can find someone to haul it. Hendrickson, aye; Larson, aye; Morgan, aye.

Henkle also requested use of bridge planks to stop flow on hole 9 at golf course when it rains. The planks will now be used in Imogene for bridge repair, so Henkle will check with the tourism board to see if there are funds to help with this repair. Larson asked if they could use someone other than the Treasurer’s Office to keep their monthly reports. Morgan and Hendrickson disagreed stating that the State Auditor’s didn’t have a problem with it. The board will check with State Auditor’s Office for more information to see if there is a better way to have the reports done.

At 8:45 p.m. Brian Gross with NRCS met with the board to update them on their project regarding wetland easements and applications on land near Hamburg. Brian brought copies of a letter from the United States Army Corps of Engineers explaining their position on the project. NRCS wants to know if the board would support going ahead with project. Larson and Morgan stated that they would not be in support after receiving multiple calls from taxpayers voicing concerns. Gross advised there needed to be more education regarding the project so people fully understand what the purpose is. At this point board is not in support of the project. Morgan stated if they could address concerns of those directly impacted that could possibly change, but as of now they are not in support. Gross stated that NRCS would probably not be moving forward with the project at this time. The board is in support of the water basin study that they had discussed previously.

Payroll was approved for July 30, 2010.

At 9:55 p.m., there being no further business, Larson made a motion to adjourn.

Hendrickson, aye; Larson, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

July 29, 2010: (Special Session)

The Fremont County Board of Supervisors met in special session on Thursday, July 29, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 1:00 p.m. The agenda was approved as posted.

Let the records show that Mike Batenhorst, Purchasing Agent for Fremont County Engineer and Grace Johnson of The Hamburg Reporter were present.

Fremont County Engineer Dan Davis met with the board regarding the purchase of a Ford F-150 from Woodhouse Ford. The board and Davis agreed that the vehicle would be returned today or tomorrow. The board asked Davis to get quotes from other dealers on multiple makes of ¾ ton pickups and present them at the Tuesday, August 3rd board meeting.

At 2:02 p.m., there being no further business, Larson made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman

 

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