Board of Supervisors Minutes
July 2011
July 5, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 5, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Pam Herzberg and Margaret Johnson met with the board to give an Annual Update on Corner Counties on Early Childhood. Herzberg said the Early Childhood Portion of Federal Dollars that flow through the department of Human Services to Local Areas SFY’08 through SFY’12 the Corner Counties Area is facing a loss of $29,347.00. The School Ready Portion will face a loss of $231,482.00 in state appropriated funds. Herzberg also presented an area Calendar of Events for State Fiscal Year 2012.
At 9:15 a.m. Motion was made by Bartholomew to approve Retail Cigarette/Tobacco Permit for Harms Oil Company, aka Friendly’s. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:55 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor
Cara Morgan, Chairman
July 12, 2011:
At 8:30 a.m. on Tuesday, July 12, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Randy Hickey, Judy Crain, Karen Berry, Jennifer McAllister, Arnold Emberton and Joan Kirk. Topics discussed were: equipment up and running after recent lightning damage; budget funding; PAB board meetings; hepatitis shots regarding flooding; part-time position filled.
The Fremont County Board of Supervisors met in regular session on Tuesday, July 12, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Twila Larson was present for this meeting.
At 9:00 a.m. Motion was made by Bartholomew to reappoint Pat Hume as Representative to Western Iowa Tourism Board. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:05 a.m. Jim Owen with the Engineer’s Office met with the board. Motion was made by Hickey authorizing Chairman Morgan to sign IDOT payment Voucher with HGM for Thurman Bridge Project #BRS-CO36(60)--60-36. Bartholomew, aye; Hickey, aye; Morgan, aye.
Newt Heaton stopped in voicing his concerns about use of taxpayers’ dollars.
At 9:15 a.m. Motion was made by Hickey to approve the Treasurer’s Semi-Annual Report. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:20 a.m. on June 28th, 2011 the board agreed to withhold TIF Funds to I-29/HWY2 SID, LLC until the board received word from the Department of Natural Resources that the condition of water and sewer had DNR’s approval. The board now has received a copy of a letter from DNR dated July 5, 2011. The letter addressed past violations regarding the Wastewater Treatment Facility Inspection at I-29/HWY 2 SID, LLC (3600201). After discussing the letter from DNR, Hickey made a motion to release the TIF funds, stating the requirements have been satisfied, with the exception of a flow meter, which is to be put into service within 10 days of returning the facility to service after the recent flooding event in Fremont County. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:55 a.m. Motion was made by Bartholomew approving the following Resolution 2011-36. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 12th day of July, 2011, that a part-time Deputy Recorder (Allison Henderson) for the Fremont County Recorder’s Office, as requested by Fremont County Recorder, be approved.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
In other business, payroll and claims for July 15, 2011, were approved.
The Recorder’s Monthly report for the month of June was approved.
The Treasurer’s Semi-Annual report was approved and sent for publication.
At 10:55 there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
July 19, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 19, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Mark Friehe with AFLAC met with the board to thank them for letting the county employees have the chance to take advantage of doing business with AFLAC. Friehe also discussed the benefits of his company.
At 9:15 a.m. Motion was made by Hickey to approve courthouse use for SWIA Mediation Center, requested by the Fremont County Attorney, for the following dates: August 17, September 21, October 19, November 16 and December 21 from 6 p.m. to 10: pm. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:20 a.m. Motion was made by Hickey to approve the following Resolution 2011-37. Hickey, aye; Bartholomew, aye; Morgan, aye.
A RESOLUTION RESCINDING/REVOKING IOWA COUNTY ATTORNEY’S CASE MANAGEMENT PROJECT 28E AGREEMENT
WHEREAS, the Fremont County Attorney, Margaret E. Johnson, has determined that is necessary for Fremont County to withdraw from the Iowa County Attorney’s Case Management Project, due to budgetary constraints;
and WHEREAS, the Fremont County Attorney has notified the Iowa County Attorney’s Case Management Project of the County’s inability to participate beginning July 1, 2011, by letter dated April 6, 2011; and, WHEREAS, with the withdrawal by the Fremont County Attorney from the Project, the 28E Agreement authorized by Resolution 2008-23 is no longer necessary; THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Iowa County Attorney's Case Management Project 28E Agreement approved and adopted by Resolution 2008-23 on May 15, 2008, is hereby rescinded.
PASSED AND APPROVED this 19th day of July, 2011.
MOVED by: Hickey.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 9:30 a.m. Motion was made by Hickey approving Mike Crecelius as the Fremont County Official Flood Contact Person. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:45 a.m. Sheriff Kevin Aistrope and Angie Rasmussen met with the board to discuss a budget amendment to correct the dollar amounts for the Operation Santa Claus & Reserve Deputy lines in the Sheriff’s budget. Aistrope said these are not tax dollars and feels the lines should not be in his budget. The money was previously in a bank account but state auditors insisted the money should run through the county, and set up in his department. At the end of each fiscal year if the funds are not budgeted high enough to cover the expenses and revenues the remainder rolls back to county funds and it takes an amendment to get them back out. The current state auditor and the one previous say the funds can be managed in the Sheriff’s budget. Aistrope requested the amendment be tabled until the Reserves can check into getting a nonprofit corporation status as tax exempt, and hopefully would allow them to separate them from county funds. Hickey made a motion to table the amendment until they received their nonprofit status. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:20 a.m. The board discussed county finances pertaining to the Missouri River Flooding, and the effect it will have on the county for the next few years. Some of the things discussed were: prior approval for purchases of $500.00 or more; a hiring freeze without prior approval; possible delay of funds from FEMA and Homeland Security; valuations for the next few years regarding farm land, and homes affected by flooding; declining population due to people moving out of Fremont County. Hickey said the revenues would not be coming in like they have in the past. Judy Crain, Angie Rasmussen and Kevin Aistrope were also present. This will be discussed again in the near future.
At 10:40 a.m. Motion was made by Hickey to table any decision on a temporary hire to help with flood related activities. FEMA personnel said the Secondary Road will do their own record keeping and the Sheriff’s Office will do theirs, Auditor’s Office will work with Levees and Drainage ditches so hopefully that will spread the work out enough to be handled with the personnel we currently have. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:42 a.m. Motion was made by Bartholomew authorizing Chairman Morgan to sign the State of Iowa County Redistricting Worksheet Precinct Population Certification that is required by The Secretary of State’s Office. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:45 a.m. Motion was made by Bartholomew to approve a new two-year lease agreement along with Montgomery, Mills and Page Counties, for Juvenile Court Services Agency. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:50 a.m. Dan Davis, Engineer met with the board. Motion was made by Bartholomew to Sign Farm to Market Payment Voucher for Henningsen Construction on M-16 Pavement Project. Hickey, aye; Bartholomew, aye; Morgan, aye.
Motion was made by Bartholomew to Sign Utility Permit for Qwest Communications for work on Swedish Road. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:55 a.m. a letter was presented to the board requesting Military Veterans be granted time off to participate in Military Funeral Ceremonies. It was decided this will be addressed while updating the employee handbook, and will also need to be considered at negation time.
At 11:43 a.m. Jan Winkler, CPC stopped in to visit with the board about recent flood information.
At 11:45 a.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, July 26, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer, Mike Batenhorst and Lee Ryherd met with the board to open bids for two new crew cab pickups. Motion was made by Hickey to accept the low bid from Baxter Ford for $70,196.12, including trade-ins. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 9:15 a.m. Dan Davis, Engineer met with the board. Motion was made by Bartholomew to approve the following Resolution 2011- 38. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 26th day of July, 2011, that Brian Shirley be reappointed to the Fremont County Board of Adjustment for a five year term ending April 30, 2016.
Motion to approve made by Bartholomew, carried unanimously.
Date: 7/26/2011
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 9:30 a.m. Renee Von Bokern met with the board stating she is starting to visit with more counties to find out where the county’s priories are regarding collective bargaining. Von Bokern also talked about the services she provides for Fremont County regarding Human Resource issues.
At 10:40 a.m. Jan Winkler, CPC met with the board to request permission to hire a replacement case manager. Motion was made by Hickey to approve the following Resolution 2011-39 pending results of a background check. Hickey, aye; Bartholomew, aye; Morgan, aye.
RESOLUTION TO ALLOW COMMUNITY SERVICES DIRECTOR TO HIRE CASE MANAGER
WHEREAS, The Office of Community Services has a vacated position of Case Manager; and WHEREAS the Fremont County Community Services Director has completed the interview process and wishes to fill the said vacancy; BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS, That Renee Fish be hired to fill the open full-time position of Case Manager at a salary of $31,400 per year effective August 1, 2011.
Moved by Hickey.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:15 a.m. Hickey made a motion to accept a Nutrient Management Plan presented by Darwin Bugg. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:42 a.m. Joan Kirk, Auditor, seeking permission to hire replacement for Part-Time Assistant Auditor. Motion was made by Bartholomew to approve moving forward with that. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 10:45 a.m. Leo Ettlemen, Bill Ettlemen and Brian Johnson with an organization called Riparian Community First, met with the board of supervisors asking for the supervisors to serve as the organization’s point of contact once its mission statement is formulated. The group’s goal is to bring more flood relief to Fremont County and neighboring areas. No decision was made at this time.
At 11:15 a.m. the board discussed county finances. Hickey made a motion that before approving any hiring, the department head needs to request approval to seek an applicant. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 12:00 p.m. Bartholomew made a motion to close the courthouse at 2:30 p.m. for the rodeo parade on Tuesday August 2nd. Hickey, aye; Bartholomew, aye; Morgan, aye.
In other business, payroll and claims for July 29, 2011, were approved.
In other business, the Sheriff’s Monthly Report for May, 2011 was approved.
At 12:45 p.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman