Board of Supervisors Minutes
June 2011
June 7, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 7, 2011, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was not present for this meeting.
At 9:00 a.m. Motion was made by Hickey to approve use of the Courthouse for Fremont County Republican Central Committee on June 8, 2011. Bartholomew, aye; Hickey, aye.
At 9:05 a.m. Arnold Emberton, Information Technology Director met with the board for approval of Solution Annual Software Agreement. Motion was made by Hickey to approve the Agreement. Bartholomew, aye; Hickey, aye.
At 9:10 a.m. Motion was made by Hickey to approve retail Cigarette/Tobacco Permit for Sidney Foods. Bartholomew, aye; Hickey, aye.
At 9:15 a.m. Motion was made by Hickey to approve the following Resolution. Bartholomew, aye; Hickey, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of June, 2011, that the Auditor be authorized to cancel outstanding warrants that are over one year old.
Motion made by Hickey.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman absent
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 9:20 a.m. Motion was made by Hickey to approve the purchase of a Ricoh Copier for the Road Department. Bartholomew, aye; Hickey, aye.
In other business, the Recorder’s monthly report for the month of May was approved.
At 10:00 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
June 13, 2011:
The Fremont County Board of Supervisors met in a special session on Monday, June 13, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 10:00 a.m.
The board discussed the particulars of various meetings held over the weekend regarding the Missouri River flooding concerns.
Hickey said an area farmer from Hamburg has offered to donate dirt to fix the low spots on the Board Controlled Hamburg Relevy. Bartholomew said he understands it will take 2,100 cubic yards of dirt for the low spots. The board came to the conclusion that what the farmer is willing to donate should be enough to do the job. Hickey said with the possible rain in the forecast it may not be a good idea to pile dirt right now. The board also talked about maybe using sandbags instead of dirt for the time being. No decision was made at this time.
Bartholomew said the County Engineer is prepared to haul rock for the top of the levy.
The board also discussed their concerns with the whole west side of the county.
Motion was made by Hickey authorizing Chairman Morgan to sign the Cooperation Agreement between The United State of America and The Fremont County Board of Superintendents for Emergency Operations Assistance. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 11:00 a.m. Motion was made by Bartholomew to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
June 14, 2011:
At 8:30 a.m. on Tuesday, June 14, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Randy Hickey, Judy Crain, Karen Berry, Jan Winkler, Jennifer McAllister and Joan Kirk. Topics discussed were: effects on general assistance due to flooding; tax sale scheduled for Monday, consequence on taxes due to flooding.
The Fremont County Board of Supervisors met in regular session on Tuesday, June 14, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Hickey to go into public hearing at 9:00 a.m. regarding Vacation of Plats for Crossroads Real Estate Development, LLC. Bartholomew, aye; Hickey, aye; Morgan, aye. Present were Pat Shull, Les Robbins, Linda Cruickshank, Karen Berry, John Whipple, Steve Lorimor, Twila Larson and Dan Manning via telephone. Whipple indicated that Robbins has replatted the same area about six times, and every time he does it, it cost the county a lot of money, so he is opposed to it. Also opposing was the County Assessor. Following about a forty-five minutes of discussion Hickey made a motion to close the hearing at 9:50 a.m. Bartholomew, aye; Hickey, aye; Morgan, aye. Hickey made a motion to approve the following Resolution 2011-31, indicating the platted properties should not be vacated, feeling the forty-seven acre parcel is already classified as ag per the Board of Review Settlement, and he would like to see everything stay the same. Hickey did not feel it was in the best interest of the county to replat. Bartholomew, aye; Hickey, aye; Morgan, aye.
WHEREAS, a public hearing was held on the 14th day of June, 2011 by the Fremont County Board of Supervisors; and WHEREAS, the Fremont County Board of Supervisors opened the hearing and provided the opportunity for public input on the proposed vacation, received and considered the petition for vacation of certain platted properties submitted by Crossroads Development, LLC; and WHEREAS, at the time and place of said hearing, the Fremont County Board of Supervisors determined that the statutory requirement set out under Section 354.22 of the Code of Iowa had been complied with, that the vacation of the platted properties would not adversely affect the ownership of any person or entity; and, it was determined that the vacation of the platted properties identified as follows:
should not be vacated.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, that the vacation of the platted properties shall not be granted.
Approved this 14th day of June 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:00 a.m. Motion was made by Hickey to approve a Joint Participation Agreement with SWIPCO. Also present Linda Cruickshank and Twila Larson. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10: 03 a.m. Doug Weber, Conservation Director met with the board requesting approval of a replacement part-time mower hire. Motion was made by Bartholomew to approve the following Resolution 2011-32. Also present were Linda Cruickshank and Twila Larson. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 14th day of June 2011, that Glen Cohn shall be appointed as part-time summer help, for the Fremont County Conservation Department, as requested by Fremont County Conservation Director, Doug Weber. The effective date of employment shall be June 14, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:05 a.m. Jan Winkler, CPC met with the board requesting they approve the following Contracts for FY 2012. Also present were Steve Lorimor, Linda Cruickshank and Twila Larson.
Motion was made by Hickey to approve contract with Nishna Productions. Bartholomew, aye; Hickey, aye; Morgan, aye.
Let the records show the SWIPCO Agreement has not been received at this time.
Motion was made by Bartholomew to approve Alegent Health Agreement. Bartholomew, aye; Hickey, aye; Morgan, aye.
Motion was made by Hickey to approve Waubonsie Mental Health Agreement. Bartholomew, aye; Hickey, aye; Morgan, aye.
Winkler said a lot of people are coming in needing to relocate due to the Missouri River flooding. Winkler was requesting to use the maximum assistance during the month of June prior to availability of Disaster funds, and only for persons displaced by flood. Motion was made by Bartholomew to allow the maximum use during the month of June. Bartholomew, aye; Hickey, aye; Morgan, aye.
Winkler said she would lose a full time employee on July 8th and would like to start searching for someone to fill that position, also she would have someone going on maternity leave for the months of August and September so will be short handed there also. Motion was made by Hickey authorizing Winkler to start looking for a suitable person to take the place of the person that is leaving. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:33 a.m. Motion was made by Hickey to approve the following Resolution 2011-33. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 14th day of June 2011, that the following transfer of funds be approved and made: $361,012.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $63,988.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Hickey.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:35 a.m. Motion was made by Bartholomew authorizing Chairman Morgan sign DOT payment Voucher with HGM for Project #STP-S-CO36(59)--5E-36. Bartholomew, aye; Hickey, aye; Morgan, aye.
Motion was made by Bartholomew authorizing Chairman Morgan to sign DOT Payment Voucher with HGM for Project # BRS-CO36(60)--60-36. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:37 a.m. Joyce Gorham, with Vision Sidney met with the board to request use of Courtyard for a 4th of July celebration Motion was made by Bartholomew to allow the use of the courtyard. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:40 a.m. Motion was made by Bartholomew to authorize Chairman Morgan to sign Application for Iowa Retail Cigarette/Tobacco Permit for Sapp Bros. Motion Carried. Hickey, aye; Bartholomew, aye; Morgan, aye.
In other business, payroll and claims for June 17, 2011, were approved.
At 11:25 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
June 21, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 21, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Twila Larson with FREDCO was present for this meeting.
At 9:00 a.m. John Scott met with the board to discuss re-opening vacated road 280th Ave. Also present was Randy and Kris Spears. Scott was asking if he goes to the expense to rebuild road 280th, if the county would consider re-opening it. Morgan said she understood if they bring the road up to standards then the county could accept the road. Scott thought it would take approximately 1,200 feet of rock and probably a 30-inch tube. The board will have County Engineer, Dan Davis look at it, and go from there. Morgan said as long as it fits what the county requires it should not be a problem.
At 9:15 a.m. Kevin Aistrope, Sheriff, met with the board requesting their approval to purchase Radar Replacements for $5,399.00 and two vehicle radios for $15,317.60. Aistrope said he has the money in his budget, and since he is replacing two vehicles he would like to go ahead and replace the equipment. Aistrope said the equipment is coming from state bids. Bartholomew made a motion to approve the purchase. Morgan voted against it saying her concern is that every dollar in his budget is just being spent. Hickey, aye; Bartholomew, aye; Morgan, nay.
At 9:45 a.m. Emergency Management and Home Health are working out details on tetanus shots for county employees working in and around floodwaters.
Twila Larson visited with the board about Debi Durham, Director of Iowa Department of Economic Development coming to Fremont County on July 1st.
Two claims were approved for hand written warrants. General Basic, Law Enforcement Communications; Radios $15,317.60, and General Basic, Uniformed Patrol Services; Radar Replacements $5,399.00.
In other business, the Sheriff’s Wellness claims were approved to be paid June 30, 2011.
At 10:30 a.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, June 28, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Twila Larson with FREDCO was present.
Brian Kingsolver visited with the board about helping flood victims/community gardens.
At 9:00 a.m. Jack Reed, Iowa Negotiation Services met with the board for a follow-up on his earlier presentation. Reed wanted to recap with the board what his company provides for services. Their agreements usually start on July 1st, but said he would be happy to give the board more time. The board assured him his services would be considered.
At 9:15 a.m. Bernie Wagoner and Angie Lutt, with the Stork’s Nest met with the board regarding funding. Wagoner stated that due to cuts in State funding Corner Counties Early Childhood Area recently announced that no funding for the Stork’s nest program would be available. Wagoner said they would need to raise $25,000 to fully fund the operation of the program, so they are kicking off the campaign to raise needed money. Morgan said they could look at funds to see if anything would fit in that area.
At 9:39 a.m. Motion was made by Hickey to approve Blanket Crime Coverage from Traveler’s Bond Coverage through Iowa Communities Assurance Pool. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 9:42 a.m. Alise Snyder, Deputy Treasurer, met with the board to discuss the Fremont County Tax Sale held June 20, 2011. 75 parcels were sold for the total dollar value of $40,388.53. Fremont County acquired 16 parcels at the public bidder sale in the total dollar value of $2,195.73.
At 9:48 a.m. John Scott met with the board to continue discussion on reopening a vacated road 280th Ave. Also present was Randy and Kris Spears and Dan Davis, Engineer. Davis said he did not have a problem with reopening the road, but the county would need to have an easement to maintain the road. Davis said the board will need to make a resolution to accept the land, and stating to the effect there would not be acceptance of the road until the construction of the road is completed to the county’s satisfaction.
At 10:10 a.m. Dan Davis, Engineer met with the board. Motion was made by Bartholomew to authorize Chairman Morgan to sign work in ROW Permit for Windstream Communications to place fiber optic cable from Maple St. to Sidney High School. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:15 a.m. Bill Sapp, Sapp Bros. Travel Center, via phone conservation regarding condition of water and sewer at I29/Hwy2 SID, LLC. The board agreed to issue TIF Funds when they get word from DNR that everything has their approval. Sapp was saying that everything was up to par except the flow meter, which cannot be installed right now because of the current flooding. The board agreed to release the TIF funds if they receive a letter from DNR saying everything is acceptable with the exception of installing the flow meter.
At 10:30 a.m. Jan Winkler, CPC met with the Board requesting to go into closed session to discuss employee/consumer grievance. At 10:32 a.m. Hickey made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Bartholomew, aye; Hickey, aye; Morgan, aye. Present were Jan Winkler, CPC, Joan Kirk, Auditor, Bart Bartholomew, Randy Hickey and Cara Morgan. At 10:32 a.m. the Board went into closed session. At 10:55 a.m. motion was made by Hickey to go out of closed session. Vote: Bartholomew, aye; Hickey, aye; Morgan, aye. No action was taken.
At 11:13 a.m. Motion was made by Bartholomew to approve the following Resolution 2011- 34. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 28th day of June, 2011, that the following transfer of funds be approved and made: $4,065.19, from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion to approve transfer made by Bartholomew.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
At 11:15 a.m. Motion was made by Hickey to approve the following Resolution 2011-35. Bartholomew, aye; Hickey, aye; Morgan, aye.
Authorizing Appropriations to County Officers and Departments FY 2011/2012
Resolution to appropriate 100% of the budgeted amounts for expenditures deemed necessary to all Budgetary Funds/Departments for FY 2011/2012, as published in the Notice of Public Hearing-Budget Estimate on February 24, 2011.
ADOPTED this 28 day of June, 2011.
PASSED AND APPROVED, this 28th day of June, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/
Bart Bartholomew aye
/s/ Randy Hickey
aye
The following claims were approved for hand written warrants:
MH-DD Services Fund, Employee Gross Insurance, reimbursement
for co-pay, Community Services, $500.00.
General Basic, General Services, Contribution to Other Gov & Org., Hotel/Motel
Tax-FREDCO, Non-departmental $10,075.02
General Basic, General Services, Contribution to Other Gov & Org., Hotel/Motel
Tax-Welcome Center, Non-departmental $5,857.56
In other business, payroll and
claims for July 1, 2011, were approved.
At 12:05 p.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman