Board of Supervisors Minutes
June 2016

June 7, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 7, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Troy Housh, Maintenance, met with the board to seek approval to move the air conditioning unit in the Recorder’s Office to a different area in the office to prevent the air from blowing on employees. Also present were Arnold Emberton and Robbie Kromminga. The issue was discussed and the board thought it would make more sense to use some kind of diversion attachment on the vent instead of going to the expense of moving the unit. Motion was made by Hickey to put a device on the unit to deflect the air. Motion carried unanimously.

Motion was made by Hickey to approve the following Resolution 2016-31. Motion carried unanimously.

RESOLUTION NO. 2016-31

RESOLUTION ABATING TAXES ON DELETED PARCEL #430430901000000
WHEREAS, the Assessor deleted parcel #430430901000000 making taxes due from 2008/2009 through 2014/2015 uncollectable.
IT IS HEREBY RESOLVED that the above described property has been deleted from the tax list of the Fremont County Auditor. Further, all current and delinquent real property taxes totaling $4,199.78 are abated under Iowa Code Section 445.63.
BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.
Dated this 7th day of June, 2016
Motion to abate motioned by Hickey.

Motion was made by Hendrickson to approve the following Resolution 2016-32. Motion carried unanimously.

RESOLUTION NO. 2016-32

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of June 2016, that the following transfer of funds be approved and made: $511.12 from the LEC Building Project Fund to the LEC Debt Service Building Project Fund to cover difference in funds levied and funds collected.
Motion to approve transfer made by Hendrickson.

Christy Briley, Assistant Auditor, met with the board to discuss a request for funds from Southwest Iowa Mental Health Region. Briley said when the region first started she was told to hold enough to carry our budget for one year because if we didn’t we could be in a short fall and the county would have to come up with the funds. Back in March before the real estate taxes were collected Suzanne Watson from the region asked for our fund balance and our expense report. The region bill of $96,241 is based on what is remaining in the total budget not on the taxes collected in current year. The bill they are presenting us now is more than what we have collected because we have a carryover. In the past Briley always sent what we collected in the current year minus payroll and the county’s advocate and now they are wanting more than what we budgeted. Hickey understood we should hold back 150% of the salary to make sure we have enough. Briley said based on what we should have collected in taxes this year, she shows we owe the region $89,909. Motion was made by Hendrickson to pay the region $89,909. Motion carried unanimously.

Robbie Kromminga, Assistant Engineer, met with the board requesting approval on Work in ROW Permit for Atchison Holt Electric to Install Service to new home. Motion was made by Hendrickson to approve. Motion carried unanimously.

Motion was made by Hendrickson to approve a Tobacco License for Cubby’s Inc., Percival. Motion carried unanimously.

In other business, claims were approved for June 10th, 2016.

The Recorder’s monthly report for the month of May, 2016 was approved.

At 9:30 a.m. there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

June 14, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 14, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the board canvassed and certified the 2016 Primary Election. The following county candidates were nominated for the Republican Party. Board of Supervisors-Terry L. Graham; County Auditor-Dee Owen; Sheriff-Kevin Aistrope. Let the records show there was not anyone from the Democratic Party running for a county position.

Let the records show Jennifer Thompson, Director/Case Management Supervisor, did not come to meet with the board.

Dan Davis, Engineer, met with the board requesting approval of the following: Motion was made by Hendrickson to sign an Agreement for Engineering & Surveying Services with HGM Associates Inc. for RCB Culvert repair on J-64 Culvert (8x8 Box). Motion carried unanimously.

Arnold Emberton, IT, met with the board requesting approval of an annual renewal of a maintenance agreement with Solutions Software. Motion was made by Hendrickson to approve the agreement. Motion carried unanimously.

At 9:30 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

June 21, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 21, 2016, in the Fremont County Courthouse Boardroom, with Morgan, Hendrickson and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show present for this meeting was, Sandra Parmenter with The Hamburg Reporter; Kaycee Koranda with B103 Radio.

Motion was made by Hendrickson to approve the following Resolution 2016-33. Motion carried unanimously.

RESOLUTION NO. 2016-33

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21st day of June, 2016, that the Auditor be authorized to cancel outstanding warrants that are over one year old.
Motion made by Hendrickson.

Motion was made by Hickey to approve the following Resolution 2016-34. Motion carried unanimously.

RESOLUTION NO. 2016-34

Authorizing Appropriations to County Officers and Departments FY 2016/2017
Resolution to appropriate 100% of the budgeted amounts for expenditures deemed necessary to all Budgetary Funds/Departments FY 2016/2017, as published in the Notice of Public Hearing-Budget Estimate on February 25, 2016.
ADOPTED this 21st day of June, 2016.
PASSED AND APPROVED, this 21st day of June, 2016.

Cory Becker, County Attorney and Mike Crecelius, EMC, met with the board requesting approval of two documents regarding Adoption of Hazard Mitigation Policy. Becker explained the first document presented to the board is saying the board will abide by Federal Regulations when using Hazard Mitigation Funds. Hickey made a motion to approve. Motion carried unanimously. Becker said the next document is an Administrative, Technical, and Physical Safeguards Policy, so in order to get these Federal funds we have to have a policy saying we will be keeping confidential information confidential. Becker presented the following Resolution to approve the confidential policy. Hendrickson made a motion to approve the Resolution. Motion carried unanimously.

RESOLUTION 2016-36

RESOLUTION APPROVING ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS POLICY
WHEREAS, Fremont County requires a policy which codifies the steps to be taken to safeguard confidential information to be eligible for Hazard Mitigation Plan funds, and being that Fremont County currently lacks such a policy;
BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS that the “Administrative, Technical, and Physical Safeguards Policy” is approved and adopted by this board as of the below date. The policy shall be recorded and disseminated to all County employees.
DATED this 21st day of June, 2016.

William Blackburn met with the board for an update on the Future Management & Preservation of his Nature Center at Green Hollow. Present were Anita O’Gara with Iowa Heritage Foundation, Terry Graham, Terry Lewis, Bob Benton, Wilbur Henkle, Sherry Gilbert, Becky Shull, Ken Forney, Doug Weber, Matt Dollison, Doug Friedli, and Jennifer Thompson. The group spent approximately an hour and a half discussing the pros and cons of the county taking ownership of the 150 acres near Thurman, under the supervision of the county’s conservation department. Blackburn said a non-profit can continue to manage the property for as long as it has to. Blackburn said he would get back with his real estate attorney and have him get in contact with the county attorney to see if there are any tweaks that need to be worked out and hopefully come back with a clean agreement. No decision has been made at this time.

At 10:25 let the records show Earl Hendrickson left the meeting.

Motion was made by Hickey to approve the Cigarette/Tobacco/Nicotine/Vapor Permits for the following to businesses. Motion carried unanimously.

(a) The Wilds RV & Golf Resort
(b) Sapp Bros Travel Center

Motion was made by Hickey to sign the ICAP Insurance Renewal Paperwork. Motion carried unanimously.

Jennifer Thompson, Director/Case Management Supervisor, met with the board for an update on Community Services. Thompson said she has received a Cost Report that covers July 1st, 2015 through July 1st, 2016, Thompson is saying in reality it should be July 1 through March (9 months). Thompson said Cost Audit will have to make an adjustment for the 3 months where there was a lack of billing etc. Also discussed was Fremont County’s patient advocate, someone will have to take that over, Hickey asked Thompson to see if the region would take that over. Thompson also said she would like to see the county keep the department open until everything is wrapped with case management.

Troy Housh, Maintenance, met with the board requesting to get bids on tree trimming needed around in the Courtyard. Hickey made a motion to allow Housh to get bids. Motion carried unanimously.

Randy Monroe met with the board to discuss the following:

(a) Randy Monroe said the road from Anderson to 330th Ave is in bad shape, Hickey said he has talked the county engineer and they are going to rip the whole thing up. Monroe said he agrees that they are better off to have it rocked.
(b) Discussed weeds in Anderson. Monroe said the weed commissioner came to Anderson and gave notice but it did not do a whole lot of good. He said they have two or three abandoned houses that are owned by banks and not getting it cleaned up. Hickey said the Weed Commissioner called him and two of them have been mowed, saying the Resolution only deals with noxious weeds not grass.

Dan Davis, Engineer, met with the board requesting approval of the following:

(a) Motion was made by Hickey to sign Payment Voucher for HGM Associates for Engineering Services for J-18 (US 275 to L-68) Proj# STP-S-CO36(65)--5E-36. Motion carried unanimously.
(b) Motion was made by Hickey to sign Payment Voucher for HGM Associates for Engineering Services for Bridge Replacement on 150th St. over W Nishnabotna, Proj #BROS-CO36(68)--5F-36. Motion carried unanimously.

Motion was made by Hickey to approve Class B/Outdoor Service Temporary Liquor License for Back Pocket Brewing LLC during RAGBRAI. Motion carried unanimously.

Motion was made by Hickey to approve the following Resolution 2016-35. Motion carried unanimously.

RESOLUTION NO. 2016-35

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21 day of June, 2016 that the following change in appropriation be made:

Expenditures

Motion to approve made by Hickey.

In other business, claims were approved for June 24, 2016.

At 11:35 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman

June 22, 2016:

The Fremont County Board of Supervisors met in special session on Wednesday, June 22, 2016, in the Fremont County Courthouse Boardroom, with Morgan, and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.

Let the records show Hendrickson was not present for this meeting.

At 9:00 a.m. Present were Dan Davis, Engineer, and Robbie Kromminga, Assistant Engineer. Bids were opened for a Seal Coat Project. Vance Brothers of Kansas City, bid $508,722.22; Manatt’s Inc. of Brooklyn, IA, bid $616,407.26; Sta-Bilt, Harlan, IA bid $476,640.65. Davis said he will go through the bids and prepare a Resolution to accept bid for board approval.

Motion was made by Hickey to approve the following Resolution 2016-37. Motion carried unanimously.

RESOLUTION NO. 2016-37

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 22nd day of June, 2016 that the following change in appropriation be made:
Expenditures
Increase 01000-01040-100-37 +1,000.00
Decrease 01000-01000-446-05 +1,000.00
Motion to approve made by Hickey.

At 9:15 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                     Cara Morgan, Chairman

June 28, 2016:

The Fremont County Board of Supervisors met in regular session on Tuesday, June, 28, 2016, in the Fremont County Courthouse Boardroom, with Hendrickson and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Cara Morgan was not present for this meeting.

Let the records show present for this meeting was, Sandra Parmenter with The Hamburg Reporter, and Kristen Gray, Shenandoah Valley News.

Let the records show at this time no Resolution for Bidding Requirements & Procedures for Hazard Mitigation was presented to the board.

Judy Crain, Treasurer, presented a Tax Sale Report to the board, showing results of the tax sale just completed June 20, 2016. The report shows 144 parcels were sold for the total dollar value of $77,026.25. Fremont County acquired 13 parcels at the public bidder sale in the total dollar value of $4,114.97. Crain said she went through the list of 13 parcels suggesting the board may be able to find a city or neighbor that may be interested in some of the properties. Crain also gave the board a growing list of non-redeemed county held certificates.

Motion was made by Hickey to sign 28E’s Agreements with Fremont County Cities for Law Enforcement. Motion carried unanimously.

Robbie Kromminga, Assistant Engineer, met with the board requesting approval of the following Resolution 2016-38. Motion was made by Hickey to approve. Motion carried unanimously.

RESOLUTION NO. 2016-38

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont county Secondary Roads Department held a letting for construction projects on June 22, 2016, and
WHEREAS, three (3) bids were received for Seal Coat Various Locations,
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Sta-Bilt Construction Co, of Harlan Iowa, for the low bid of $476,640.65. The cost of this project shall be paid with Local Funds.
Motion to approve made by Hickey.
Approved this 28th day of June, 2016.

The board approved the following claims for End of Year Handwritten Warrants:

Motion was made by Hickey to approve Temporary Outdoor Service Special Event Alcohol Permit for PL County Line LLC. Motion carried unanimously.

Casey Moyer, Landfill Director, presented a Financial Assurance for Closure/Post Closure Costs. Motion was made by Hickey to approve the costs. Motion carried unanimously.

Let the records show a Nuisance Abatement Hearing did not take place at this meeting

At 9:35 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                 Cara Morgan, Chairman
 

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