Board
of
Supervisors
Minutes
February 2014
February 4, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, February 4, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was not present for this meeting.
Present at various times during the meeting were Twila Larson, FREDCO, and Sandra Parmenter with The Hamburg Reporter.
Motion was made by Hickey approve the following claim for the new LEC: City of Sidney, reimbursement for bid letting notice, $127.22. Hickey, aye; Bartholomew, aye.
At 9:05 a.m. Dale Rewinkel requesting permission to clean out the fence row on the county farm that borders his property, saying he will pile the refuse in a place not to interfere with farming operations, and burn at a later date. Rewinkel said he expects nothing from the county other than a letter agreeing to allow access to clear the fence line. Motion was made by Hickey to allow the fence row clearing. Hickey, aye; Bartholomew, aye.
At 9:15 a.m. James Burger, County Attorney, met with the board requesting approval of Iowa County Attorneys Case management Project 28E Agreement. The project is to provide a means through which representatives from the offices of interested Iowa county attorneys may cooperate and coordinate efforts to develop and make available a case management program or programs which are more uniformly accepted. Motion was made by Hickey to approve the 28E Agreement as presented. Hickey, aye; Bartholomew, aye.
At 9:30 a.m. the county budgets a small amount to help support the senior center every year.
At 9:35 a.m. Dee Owen, Auditor’s Office, met with the board requesting approval of New & Disallowed Business Property Tax Credit Applications. Owen said a notice will be sent out to the disallowed Business’s. Motion was made by Hickey approving the Property Tax Credit Applications. Hickey, aye; Bartholomew, aye.
At 9:45 a.m. Alan Deines, newly appointed President of FREDCO, was unable to attend this meeting.
At 9:55 a.m. Twila Larson, FREDCO, met with the board to discuss a group of Chinese investors that are interested in locating in Fremont County. Starting a food processing plant; Chinese gardens, and growing Hawthorne trees are among some of their interests. Larson feels these people would provide production and jobs as well as value added to the area. Larson has been trying to find an area in Fremont County that will work for them, and she would be interested in any incentives to keep them interested in Fremont County. Hickey felt it would be hard to find that much land, but would keep it in mind.
At 10:20 a.m. Christy Briley, Benton Township Clerk, and Angie Sheldon, Percival Home Town Pride Project, met with the board requesting Fremont County be their fiscal sponsor for grant funds. Motion was made by Hickey to allow them to use Fremont County as their fiscal sponsor. Hickey, aye; Bartholomew, aye.
At 10:30 a.m. Dan Davis, Engineer, met with the board requesting approval of Agreement with HGM Associates for Proj #STP-S-CO36(65)--5E-36. Motion was made by Hickey to approve. Hickey, aye; Bartholomew, aye.
At 10:40 a.m. Joan Kirk, Auditor, requesting the board sign an Engagement Letter with Ahlers & Cooney Law Firm. P.C. regarding the new LEC. Motion by Hickey to approve engaging Ahlers & Cooney Law Firm for contract proceedings for the Law Enforcement Center. Hickey, aye; Bartholomew, aye.
At 10:45 a.m. Joan Kirk, Auditor, requesting the board approve Notice to Bidders & Notice of Public Hearing to be published in the local paper. Motion was made by Hickey to approve the publication. Hickey, aye; Bartholomew, aye.
In other business, payroll and claims for February 7th, 2014, were approved.
At 11:00 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor
Bart Bartholomew, Chairman
February 11, 2014:
At 8:30 a.m. on Tuesday, February 11, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Randy Hickey, Dan Davis, Jenny McAllister, Robin Shirley, Judy Crain, Nick Johnson, Danny Toma, Kevin Aistrope, Arnold Emberton and Karen Berry. Topics discussed were: road projects, developing a 5 year maintenance plan for courthouse, computer equipment and website changes, EDMS filings in Clerk of Court’s office, policy handbook, LEC bids, regional 28E agreement for DHS, Compensation Board.
The Fremont County Board of Supervisors met in regular session on Tuesday, February 11, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Sandra Parmenter with The Hamburg Reporter, and Nick Johnson was also present for this meeting. Cara Morgan was not present.
At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:
Motion was made by Hickey to sign IDOT Payment Voucher on Proj #ER-CO36 (63)--58-36. Hickey, aye; Bartholomew, aye.
Motion was made by Hickey to sign IDOT Payment Vouchers with HGM Associates for Proj #BRS-CO36 (60)--60-36 on L-44. Hickey, aye; Bartholomew, aye.
Motion was made by Hickey to sign IDOT Payment Vouchers with HGM Associates for Proj # BROS-CO36 (66)--8J-36 on 215th St. Hickey, aye; Bartholomew, aye.
Motion was made by Hickey to sign the following Resolution for Fremont County 2014 Five Year Road Program. Hickey, aye; Bartholomew, aye.
Fremont County Resolution 2014-9
Resolution for Fremont County 2014 Five Year Road Program
Resolution 2.2
| Unforeseen circumstances have arisen since adoption of the approved Secondary Road Construction Program, and previous revisions, requiring changes to the sequence, funding and timing of the proposed work plan, |
| The Board of Supervisors of Fremont County, Iowa, in accordance with Iowa Code section 309.22, initiates and recommends modification of the following project(s) in the accomplishment year (State Fiscal Year (FY)2014), for approval by the Iowa Department of Transportation (Iowa DOT), per Iowa Code 309.23 and Iowa DOT Instructional Memorandum 2.050. |
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The following PRE-EXISTING Accomplishment Year projects shall be MODIFIED as follows: |
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Previous |
New |
Net |
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BROS-C036(66)--8J-36 |
215th
Street: L63 |
2004 |
Bridges |
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$350 |
$448 |
$98 |
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SDB3 |
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STP-HBP |
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TPMS ID: 15600 |
Bridge Replacement |
160460 |
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Totals |
$350 |
$448 |
$98 |
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ATTEST: |
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/s/ Joan Kirk |
/s/ Bart Bartholomew, Chairman |
aye |
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Fremont County Auditor |
/s/ Randy Hickey |
aye |
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/s/ Cara Morgan |
aye |
At 9:15 a.m. Brad Yost talked to the board about obtaining an old building in Percival that is in need of repairs. Also present was Judy Crain, Treasurer. Crain verified that the County does have a County Held Tax Certificate on the property. Crain explained there is probably more owed on the property than value in the property, and not all being taxes. Hickey said he would talk to the county attorney to see if there are any other options available at this time.
At 9:30 a.m. Bill Dreyer was in requesting a decision on getting approval to do maintenance on Schultz Drainage Ditch. Also present was Dave Dreyer. Hickey said he would mail a letter to the property owner today explaining the situation. Dreyer left a bid of $1,000, or less, to clean out 1200 ft., and to spread spoils after drying time it will be another $1,000 or less. Hickey made a motion to approve the expense. Hickey, aye; Bartholomew, aye.
At 10:00 a.m. Joe Hazel, with Specialized Engineering Solutions, came in with an assessment of the heating, ventilation, and air conditioning (HVAC) systems and components serving the courthouse. Hazel said after looking at past records he was amazed at how efficient the courthouse is. He did say the current boiler is forty years old and that is about the life of a Peerless cast-iron sectional boiler. Also present was Danny Toma, custodian. Hazel presented five replacement system options and costs. No decision was made.
At 10:35 a .m. Amanda Baker, Wellmark, met with the board regarding the County’s ISAC Health Insurance Renewal. Christy Briley and Judy Crain were also present. Baker discussed the Iowa State Association of Counties Group Health Program and changes, past, present and what might happen in the future pertaining to Affordable Care Act.
At 11:20 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
February 18, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, February 18, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting. Nick Johnson was present.
At 9:05 a.m. Dee Owen, Auditor’s Office, presented information regarding levy rates for the board controlled drainage districts. The board reviewed the information and set the levy rates.
At 9:25 a.m. Motion was made by Morgan to sign Wellmark Blue Cross/Blue Shield Renewal for Plan 9 FY 2015. Morgan, aye; Bartholomew, aye.
At 9:28 a.m. John Askew and Pat Sheldon met with the board to discuss drainage districts on the west side of the county and the affect they have on each other. The problem they are having is they don’t know jurisdiction, not sure who is responsible for what. Morgan told them there is a L575/Hwy 2 meeting that may be able to help them with questions. They agreed to go to the meeting.
At 9:55 a.m. Motion was made by Morgan to approve use of the courtroom by the Republican Party for Fremont County Convention on the evening of March 8, 2014. Morgan, aye; Bartholomew, aye.
At 9:58 a.m. Motion was made by Morgan to approve use of the courtroom by Democratic Party for Fremont County Convention on the morning of March 8, 2014. Morgan, aye; Bartholomew, aye.
At 10:00 a.m. Morgan made a motion to approve a Resolution ordering construction and ratifying, confirming, and approving publication of Notice to Bidders and Notice of Public Hearing for the Law Enforcement Center Public Improvement Project. Morgan, aye; Bartholomew, aye.
At 10:00 a.m. Motion was made by Morgan approving Special Class C Liquor License, Outdoor & Sunday Sale for D & L Pro. Morgan, aye; Bartholomew, aye.
At 10:05 a.m. Dan Davis, Engineer, met requesting the board sign Universal Payment Voucher with HGM Associates on Project #STP-S-CO36(65)--5E-36. Morgan made a motion to approve. Morgan, aye; Bartholomew, aye.
In other business, the Recorder’s Monthly Report and the Sheriff’s Monthly Report were approved.
Payroll and claims were approved for February 21, 2014.
At 10:30 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
February 18, 2014: Special Session
The Fremont County Board of Supervisors met in special session on Tuesday, February 18, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 2:00 p.m. The agenda was approved as posted.
At 2:05 p.m. those present for bid opening were: Steve Riley, Bill Huey, Steve Owen, Gean Clapper, Josh Cave, Jeff Cerny, Jake Henne, Eben Battaglia, John L. Brust, Sandy Parmenter, Dennis Reilly, Bart Bartholomew, Kevin Aistrope, Arnold Emberton, Rich Hart, Randy Hickey, Nick Johnson, Cara Morgan and Joan Kirk. Five bids were opened and documented for consideration in the construction of the new Fremont County Law Enforcement Center.
At 2:30 p.m. Motion was made by Hickey to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
February 20, 2014: Special Session
The Fremont County Board of Supervisors met in special session on Thursday, February 20, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.
At 9:00 a.m. a public hearing to consider/approve a Resolution adopting plans, specifications, form of contract and estimate of costs. At 9:05 a.m. Motion was made by Morgan to go into Public Hearing. Present were Steve Riley, Steve Owen, Bill Huey, Nick Johnson, Gale Fengel, Sara Parmenter, Bart Bartholomew, Cara Morgan, Randy Hickey, Kevin Aistrope, Nancy Newlon and Joan Kirk. Riley returned the original, date stamped, bids to the county auditor with bid bonds returned to the bidders. Riley discussed briefly the contracts he was presenting to be filled out after the contract is awarded. Morgan made a motion to award the Construction project to the low bidder Meco-Henne, bidding the project at $4,246,500.00, hoping they will consider using Iowa workers when possible. Motion carried on a vote: Ayes: 3 Nays: 0. At 9:55 a.m. With no oral objections Morgan made a motion to close the public hearing. Motion carried on a vote: Ayes: 3 Nays: 0.
At 10:00 a.m. the board set levy rates for county budget.
At 10:15 am. Kevin Aistrope, Sheriff, requesting approval of a Racom Corporation claim for a handwritten warrant. E911 Surcharge, Agency Fund; $5,383.15. Motion as made by Morgan to approve the handwritten warrant. Motion carried on a vote: Ayes: 3 Nays: 0.
At 10:40 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried on a vote: Ayes: 3 Nays: 0.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
February 25, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, February 25, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was not present for this meeting. Present for this meeting was Twila Larson and Doug Friedli with Hometown Pride.
At 9:00 a.m. Dan Davis, Engineer, motion was made by Hickey to sign Yield at Intersection Resolution at Manti and Airport Road. Motion carried on a vote: Ayes: 2 Nays 0. Also discussed Hungry Canyon Dues.
YIELD AT INTERSECTION RESOLUTION
WHEREAS: the Board of Supervisors is empowered under authority of Sections 321.236 and 321.255 of the Code of Iowa to designate any secondary road intersection under their jurisdiction as a YIELD intersection and to erect YIELD signs at one or more entrances to such intersection, and
WHEREAS: Traffic on MANTI ROAD in FREMONT COUNTY is endangered by traffic from the west on AIRPORT ROAD in Section 25, T69N-R40W in Fisher Township, and
NOW, THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors
That AIRPORT ROAD approach from the west be designated as a "YIELD approach" to the above-described intersection and that a YIELD sign shall be erected accordingly.
Motion to approve made by Hickey.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Bart Bartholomew, Chairman |
aye |
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Fremont County Auditor |
/s/ Randy Hickey |
aye |
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/s/ Cara Morgan |
absent |
Passed and Approved this 25th day of February, 2014.
At 9:05 a.m. Tony Randle, Iowa Communications Network, discussed a connection of Communication Network with Shenandoah Physicians Clinic. Randle said there are only two points they can attach to, and one is the Fremont County Courthouse and the other the High School. If the county agrees to allow the connection they will bore under the county property to the east side of the building and dig a 4 ft. by 4 ft. hole for the connection. They can either place a cap over the connection on top of the ground or have the cap buried and reseed over it. Randle said this would not require an easement as long at the county agrees to accept the line. No decision was made at this time.
At 9:30 a.m. Leo Ettleman did not make it to this meeting.
At 10:00 a.m. Hickey opened three bids for the County Farm Lease Agreement. Present was John Moyer. Hickey made a motion to accept the high bid of $304.00 per acre from Jay Crom. Motion carried on a vote: Ayes: 2 Nays 0.
At 10:15 a.m. motion was made by Hickey to approve 2014/2015 budget for publication. Motion carried on a vote: Ayes: 2 Nays 0.
At 10:16 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried on a vote: Ayes: 2 Nays 0.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman