Board of Supervisors Minutes
January 2014

January 7, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 7, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Nick Johnson was present for this meeting.

At 9:00 a.m. the Board approved the following Resolutions to reorganize the Board for year 2014.

RESOLUTION NO. 2014-1

WHEREAS, motion was made by Morgan to leave the current positions in place. Bart Bartholomew, Board Chairman and Randy Hickey as Board Vice Chairman.

WHEREAS, the Board Chairman may make motions and vote as any other member of the Board.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of January 2014, that Supervisor Bart Bartholomew is appointed Board Chairman and Supervisor Randy Hickey is appointed to the position of Vice-Chairman.

RESOLUTION NO. 2014-2

Supervisor Hickey – DECAT Board, DHS Service Advisory Board, Landfill Commission, Waubonsie Mental Health, Regional Planning Affiliate Board, Board of Health, Clarinda Mental Health Center Advisory Board and Workforce Development.

Supervisor Morgan - Loess Hills Alliance, Loess Hills Authority, Hungry Canyons Authority, Hungry Canyons Alliance, Southwest Iowa Transit Authority, Southwest Iowa Planning Council, Fourth Judicial 28E Board, Zion Recovery Board and Local Emergency Response.

Morgan, Bartholomew and Hickey appointed to E911 Board with one vote.

Motion was made by Morgan.

RESOLUTION NO. 2014-3

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of January 2014, that the Board will hold its regular meetings on Tuesday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.

Motion made by Hickey.

RESOLUTION NO. 2014-4

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of January 2014 that the Sidney Argus-Herald and The Hamburg Reporter be designated as the County's official newspapers for 2014.

Motion to approve made by Hickey.

At 9:30 a.m. Motion was made by Hickey to approve the following claim for the new LEC: Prochaska & Associates, Inc., LEC construction documents inv. #424 for $67,869.37. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:35 a.m. Motion was made by Hickey to approve Class C/Outdoor Service/Sunday Sales Liquor License for PL County Line, LLC. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:40 a.m. Motion was made by Morgan to approve use of courthouse for Traveling Red Dress Display in February for Women’s Heart Health Month. Hickey, aye; Morgan, aye; Bartholomew, aye.

In other business, payroll and claims for January 10, 2014, were approved.

At 10:45 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 14, 2014:

At 8:30 a.m. on Tuesday, January 14, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Randy Hickey, Cara Morgan, Kevin Aistrope, Nick Johnson, Robin Shirley, Arnold Emberton, Pam VanScyoc, Danny Toma and Joan Kirk. Topics discussed were: Courthouse Projects; Harassment; EDMS Training; Grand Jury; Flood Mapping Meeting; ISAC Scholarship Meeting; Loess Hills Alliance Meeting.

The Fremont County Board of Supervisors met in regular session on Tuesday, January 14, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Sandra Parmenter with The Hamburg Reporter, and Nick Johnson with the County Attorney’s Office was also present for this meeting.

At 9:00 a.m. Motion was made by Morgan to approve the following Resolution 2014-5. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION 2014-5

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a Board of Supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and

WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and

WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and

WHEREAS, by adopting a construction evaluation resolution the Board of Supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the Board of Supervisors between February 1, 2014 and January 31, 2015 and submit an adopted recommendation regarding that application to the DNR; and

WHEREAS, the Board of Supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the Board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).

Motion to approve made by Morgan, on January 14, 2014.

At 9:05 a.m. Dan Davis, Engineer, met with the Board. Motion was made by Morgan to approve for following payment voucher for HGM Associates on Project #BROS-CO36(66) - - 8J-36 (215th St). Morgan, aye; Hickey, aye; Bartholomew, aye.

Motion was made by Morgan to approve payment voucher for HGM Associates on Project #STP-S-CO36(59)--5E-36 (J-34). Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:30 a.m. Paul Hutt and Mark Travis met with the Board to revisit the issue of late charges on the county’s water bill. Also present was Danny Toma and Kevin Aistrope. Nick Johnson said a Resolution allowing the Auditor’s Office to pay a bill without prior approval of the Board could be drawn up, saying the Board could approve the claim at the following meeting to avoid a late charge. Morgan made a motion to allow hand written warrants to be approved on off weeks to avoid late fees. Morgan, aye; Hickey, aye; Bartholomew, aye. Regarding snow removal and landscaping Morgan said she would like to see in writing what each parties responsibilities are. Mark Travis said he could get something drawn up on paper and report back.

At 9:40 a.m. Motion was made by Hickey to approve the following Resolution 2014-6. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION NO. 2014-6

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 14th day of January 2014, that the 2013 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Hickey.

At 9:45 a.m. Motion was made by Morgan to table the Eminent Domain Resolution until next week. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 10:00 a.m. Motion was made by Morgan to approve the following Resolution 2014-7. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION ORDERING THE TREASURER TO SUSPEND TAXES PURSUANT TO IOWA CODE SECTION 427.9

RESOLUTION NO. 2014-7

WHEREAS, notification has been received from the Department of Human Services by the Board of Supervisors that the owner of property located at 400 Indiana St., Anderson, Fremont County, IA belongs to a recipient of Medicaid assistance and pursuant to Iowa Code Section 427.9 and

WHEREAS, the law requires the Board of Supervisors to either suspend or abate the taxes under these circumstances,

NOW THEREFORE BE IT RESOLVED: That the taxes on LTS 5-8 INC BLK 4 in the City of Anderson, Fremont County, Iowa (parcel number 280281436000000) are hereby suspended and the Treasurer is ordered to suspend collection of all taxes, special assessments, for so long as he remains the owner during the period he receives assistance, all as provided by law.

Motion to approve made by Morgan.

Approved this 14th day of January, 2014.

At 10:10 a.m. Danny Toma, Maintenance, met with the Board requesting direction concerning a proposal for window replacement for the courthouse. Toma said Franks Design Group would charge $15,020 to do a proposal on windows for the Courthouse. Toma is guessing it would cost somewhere around $160,000 for aluminum clad windows which does not include architect or engineer fees. Toma would like some direction as to where to go from here. Morgan said she would have to see a rough estimate of what it is going to cost, and she needs to know which major project heating/air or windows needs to be first. Also the Board will need three estimates for the project. Morgan would like to see a 5 year plan.

At 10:25 a.m. The Compensation Board at its second meeting to determine county employee wages for year 14/15 came back with a recommendation of 5.5%. Hickey said in his opinion in order to keep good people he feels they need to keep the pay competitive and made a motion to approve a 5% increase across the Board. Morgan, aye; Hickey, aye; Bartholomew, aye.

In other business, the Sheriff’s Monthly Report was approved.

ATTEST:

Fremont County Auditor                                                                             Bart Bartholomew, Chairman

January 21, 2014:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 21, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Nick Johnson, with Attorney’s Office was also present for this meeting.

At 9:00 a.m. Motion was made by Hickey to approve the following claims for the new LEC: City of Sidney, Engineer svc/water main extension $9,046.00 and Prochaska & Associates, Inc. Construction documents $67,764.83. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:05 a.m. Motion was made by Morgan to table the Eminent Domain Resolution until next week. Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:20 a.m. Dan Davis, Engineer, met with the Board requesting the following be approved.

Motion was made by Hickey to approve IDOT payment voucher for HGM Associates on Proj #STP-S-CO36(65) - - 5E-36. Hickey, aye; Morgan, aye; Bartholomew, aye.

Motion was made by Morgan to approve Agreement between IDOT & Fremont County for HBRR Program (the project involves bridge replacement on 150^th St. over the West Nishnabotna River). Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:30 a.m. Bill Dreyer met with the Board to discuss cleaning Schultz Drainage District, the Board being trustees for the ditch. Also present was Dave Dreyer. Dreyer said the Schultz Ditch is completely clogged up and needs to be cleaned out, he is guessing it will only be one day’s worth of work to easily do it. There was some discussion regarding easement to get to the drainage ditch. Hickey said he would talk to the property owner to make sure it is okay to access the ditch from his property and he would let them know.

At 9:45 a.m. Motion was made by Morgan to establish three new funds for LEC (31000 & 41000) and CPC (09000). Hickey, aye; Morgan, aye; Bartholomew, aye.

At 9:50 a.m. James Burger, Attorney, met with the Board requesting approval to appoint Nick Johnson to the Director of Human Resources position that is open in the County, saying it is allowed for in the county attorney’s budget. After working with his office for three months he feels Johnson is ready to take on that roll. Hickey made a motion to approve the following Resolution 2014-8. Hickey, aye; Morgan, aye; Bartholomew, aye.

RESOLUTION 2014-8

RESOLUTION TO ALLOW COUNTY ATTORNEY TO FILL VACANCY

WHEREAS, the Office of the Fremont County Attorney has a personnel vacancy for the position of Director of Human Resources; and WHEREAS, these duties will be in addition to the current duties of Nicholas R. Johnson, current Paralegal for the Fremont County Attorney;

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That Nicholas R. Johnson be appointed as Director of Human Resources in addition to the full-time position of Paralegal with the Fremont County Attorney for a total salary of $40,408.00 per year, with benefits, effective January 20, 2014.

DATED this 21st day of January, 2014.

At 10:00 a.m. Steve Riley, Gary Watkins and Scott Lundberg with Prochaska & Associates, met with the Board for final review of construction documents. Also present was James Burger, Steve Owen, Kevin Aistrope.

At 11:00 a.m. Rebecca Castle, President of Southwest Iowa Nature Trails, met with the Board saying she is interested in six parcels that show Iowa Southern Railroad Company as the owner. Year 2004 was the last time taxes were paid on the property, and taxes due on them right now are about $3,500. All the property of interest is in the city limits of Imogene. Alise Snyder with the Treasurer’s Office offered some options regarding transferring the County Held Tax Certificates. Castle said she would go to the council meeting and possibly decide from there. Also present were Pete Doyle and Brad Maher.

In other business the Recorder’s monthly report for December 2013 was approved.

Payroll and Claims for January 24, 2014, were approved.

At 11:15 A.M. there being no further business, Morgan made a motion to adjourn. Hickey, aye; Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 23, 2014:

The Fremont County Board of Supervisors met in special session on Thursday, January 23, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 10:30 a.m. The agenda was approved as posted.

At 10:30 a.m. the Board canvassed the 2014 Drainage Elections held on January 18, 2014.

At 10:40 a.m. there being no further business, Hickey made a motion to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 28, 2014:

December 2013     Home     February 2014