Board of Supervisors Minutes
December 2008
December 2, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 2, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Cara Marker-Morgan was present for this meeting.
At 9:00 a.m. Jim Owen, Assistant to County Engineer, met with the Board. Motion was made by Hendrickson to authorize Chairman Whipple to sign Work in ROW Permit for Dean Maher to clean ditch on south side of J18. Larson, aye; Hendrickson, aye; Whipple, aye.
Motion was made by Hendrickson to authorize Chairman Whipple to sign Work in ROW Permit for Richard Payne to work on tubes and clean ditches in Section 27-68-43 and Section 2-67-43. Larson, aye; Hendrickson, aye; Whipple, aye.
Payroll and claims were approved for December 5, 2008.
In other business, the County Recorder’s Monthly Report was approved.
At 10:00 a.m., there being no further business, motion was made by Larson to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 4, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, December 4, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Cara Marker-Morgan was present for the meeting.
At 6:30 p.m. motion was made by Larson to approve Resolution No. 2008-43.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 4th day of December, 2008, that the following transfer of funds be approved and made: $399,717.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $40,000.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Larson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
by June Hardy, Asst. Auditor
/s/ Chuck Larson
aye
Motion was made by Larson to approve Resolution No. 2008-44.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 4th day of December 2008, that the following transfer of funds be approved and made: $2,848.39 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion to approve transfer made by Larson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
by June Hardy, Asst. Auditor
/s/ Chuck Larson
aye
At 7:00 p.m. motion was made by Hendrickson to approve a Class C Liquor License for Skyline Sportsman’s Club LLC. Larson, aye; Hendrickson, aye; Whipple, aye.
The following claims were approved for handwritten warrants: General Basic Fund: O’Neal Electric Company, Install New Heater, $808.76; TIF Rebate Fund: I29/Hwy 2 Sid. LLC, TIF Rebate, $120,453.36.
At 7:10 p.m., there being no further business, motion was made by Hendrickson to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 9, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 9, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. motion was made by Larson to pay registration and expenses for Cara Marker-Morgan, newly elected supervisor, to attend New County Officers School in Des Moines. Hendrickson, aye; Larson, aye; Whipple, aye.
Mike Crecelius, Emergency Management Coordinator, stopped by to visit with the Board about finishing up an EPG Grant for $35,000.
At 9:10 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to sign Work in ROW Permit for Mark Crom to clean a silted-in ditch in Section 11-70-41. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:30 a.m. Pat Hume, Tourism Board for Western Iowa Tourism Region, met with the Board to request funding for a Western Iowa Tourism flyer. Hendrickson made a motion to approve $2,200.00 for the flyer, which would attract $15,000 worth of advertising. Larson, aye; Hendrickson, aye; Whipple, aye.
At 10:00 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 11, 2008:
At 8:30 a.m. on Thursday, December 11, 2008, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Earl Hendrickson, Art Claiborne, Mike Crecelius, Judy Crain, Arnold Emberton, Karen Berry, Margaret Johnson, Steve Whitehead and June Hardy. Topics discussed were: New Veterans Clinic; Heat Situation in Courthouse; Site for CDL and Motorcycle Test Drives; Treasurer’s Office now Test County for New Solutions Program for State of Iowa; Secondary Road working on FEMA and other Projects.
The Fremont County Board of Supervisors met in regular session on Thursday, December 11, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. Larson was attending new county officers school. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Judy Crain met with the Board regarding tax abatement. The matter was re-scheduled for Tuesday, December 16.
At 9:15 a.m. motion was made by Hendrickson to authorize Chairman Whipple to sign Certification of Cost Allocation Plan with Maximus. Hendrickson aye; Whipple, aye.
The Sheriff’s monthly report was approved.
At 9:45 a.m., there being no further business, motion was made by Hendrickson to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 16, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 16, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Cara Morgan was present for the meeting.
JoAnn Birkby stopped in to deliver an Association of Iowa Fair handout to the Board and to thank them for their continued support.
At 9:00 a.m. Larson made a motion to approve the following Resolution No. 2008-45. Hendrickson, aye, Larson, aye; Whipple, aye.
RESOLUTION ABATING TAXES ON NEW PATH COMMUNICATIONS LC
WHEREAS, New Path Communications LC, being a cable company that went through a Randolph building on leased land has ceased business and the cable is now gone and the company no longer exists.
WHEREAS, the cable is now gone and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,
IT IS HEREBY RESOLVED that the above described New Path Communications property shall be listed as exempt on the tax list of the Fremont County Auditor. Further, all current and delinquent taxes are abated under Iowa Code Section 445.63. This includes taxes payable as long as the company no longer exists and the cable is gone and no longer in use.
BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.
Motion made by Larson to approve resolution.
Dated this 16th day of December 2008.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Chuck Larson
aye
At 9:15 a.m. Deputy Sheriff Kevin Aistrope met with the Board to request re-establishing a Civil Service Commission. Aistrope said he would like to get a Civil Service Commission established as soon as possible because he would like to get a new deputy approved in January. The Board of Supervisors will select two people and the County Attorney will select one to make up the commission.
At 9:30 a.m. motion was made by Larson to approve an
agreement for CPC services with Page County while Fremont County’s CPC is on
medical leave. Hendrickson, aye; Larson, aye; Whipple, aye.
Payroll and claims were approved for December 19, 2008.
At 10:20 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
December 18. 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, December 18, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Cara Morgan was present for this meeting.
At 9:00 a.m. motion was made by Hendrickson to appoint John E. Whipple to a six-year term and Grant Schaaf to a four-year term on the Civil Service Commission. Another member will be appointed as soon as possible. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:05 a.m. motion was made by Larson to approve Crossroads Development Replat 4 Lot 1. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:15 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Chairman Whipple to sign IDOT payment voucher for HGM Associates, Inc., Project FM36(32) –55-36. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:30 a.m. Mike Crecelius, Emergency Management Coordinator, met with the Board to discuss possible grants he was looking into: Community Action for a Renewed Environment (Care) Program Grant, Homeland Security Grant Program and an Emergency Operations Center Grant. DEC (Drug Endangered Children Origination) is interested in donating a water heater for the Emergency Management Trailer.
Also discussed were locations in Fremont County where people could go to keep warm if the electricity went out for an extended period of time.
In other business, the following claim was approved for a handwritten warrant. General Basic Fund: IOWWA; Conference Fee, $205.00.
At 10:15 a.m., there being no further business, Larson made a motion to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 23, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 23, 2008, in the Fremont County Courthouse Boardroom with Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Earl Hendrickson was not present for this meeting.
Let the records show Cara Morgan attended this meeting.
Mike Crecelius, Emergency Management Coordinator, stopped in to visit with the Board.
At 10:30 a.m. Joel Dirks, West Central Community Action, was not present for his 10:30 a.m. appointment.
At 10:40 a.m. Larson made a motion to adjourn.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
December 30, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 30, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. motion was made by Larson to approve the following Resolution 2008-46. Hendrickson, aye; Larson, aye; Whipple, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 30th day of December 2008 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2009-year.
New Year's Day, Thursday, January 1, 2009; President’s Day, Monday, February 16, 2009; Good Friday, Friday, April 10, 2009; Memorial Day, Monday, May 25, 2009; Independence Day, Friday, July 3, 2009; Labor Day, Monday, September 7, 2009; Veterans Day, Wednesday, November 11, 2009; Thanksgiving, (Thurs. & Fri.) November 26 & 27, 2009; Christmas, (Thurs. & Fri.) December 24 & 25, 2009.
Motion to approve made by Larson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Chuck Larson
aye
At 9:15 a.m. Jim Owen, Assistant to County Engineer, met with the Board. Motion was made by Hendrickson to authorize Chairman Whipple to sign an easement contract with Paul O. and Catherine A. Brink. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:30 a.m. Larry Greedy met with the Board regarding Prairie Township Drainage. Greedy said a drainage tube has two holes in it and needs to be fixed. He is guessing it will cost somewhere around $400.00 but there is no way to tell for sure.
Payroll was approved for January 2, 2009.
At 10:00 a.m., there being no further business, motion was made by Larson to adjourn.. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Vice Chairman