Board of Supervisors Minutes

December 2006

December 5, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 5, 2006, in the Fremont County Courthouse Boardroom with Whipple and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Speck Hendrickson and Margaret Gregory were present for the entire meeting.

Let the records show Larson was not present for this meeting.

At 9:00 a.m. Assistant Auditor Dee Owen met with the Board requesting approval to reinstate two homestead exemptions and one military credit that was removed in error. Aistrope made a motion to approve the reinstatement of the homestead exemptions and the military credit. Owen also asked the Board to approve the Family Farm Applications. Aistrope made a motion for the Chairman to sign the applications. Aistrope, aye; Whipple, aye.

At 10:00 a.m. Aistrope made a motion to approve the following Resolution No. 2006-48. Aistrope, aye; Whipple, aye. Aistrope also made a motion to approve the following Resolution No. 2006-49 as presented. Aistrope, aye, Whipple, aye.

RESOLUTION 2006-48

RESOLUTION APPROVING THE SALE OF THE SUTTON PROPERTY TO HOLT GAS CO. AFTER PUBLIC HEARING.

WHEREAS, the Fremont County Board of Supervisors proposed to sell the former Sutton property, more particularly described as follows:

Lot Two (2) of Lot One (1) of Lot One (1) of the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4) of Section Twenty-Six (26), Township Sixty-nine (69) North, Range Forty-two (42) West of the 5th P.M., subject to easements of record, containing 0.98 acre, more or less, according to irregular survey of record, including easement for use and maintenance of the water line to said Lot 2 of Lot 1 of Lot 1 which runs along the Northeast right-of-way line of Iowa Highway #275 through the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4) of said Section 26, reserving unto Fremont County right of entry to maintain contamination-monitoring wells on the said property.

To Holt Gas Co. for $23,755, that being the high bid submitted and accepted by the Board on November 2, 2006 pursuant to Resolutions duly passed and notice to bidders duly published.

WHEREAS, a public hearing was held at 10:00 a.m. on the 28^th day of November, 2006 , and there were no objections or objections were not such as to defeat the sale;

THEREFORE, it is hereby resolved that the sale is approved. The County Attorney shall prepare the deed and the Chairman of the Board of Supervisors is authorized and directed to execute the deed of the property as presented.

IT IS SO RESOLVED this 5^th day of December, 2006.

ATTEST:

/s/ Joan Kirk                                                                                                                                             /s/ John E. Whipple, Chairman   aye
Fremont County Auditor                                                                                                                          /s/  David Aistrope                        aye
                                                                                                                                                                        Chuck Larson                           absent

RESOLUTION NO. 2006-49

RESOLUTION APPROVING DEED FOR THE SUTTON PROPERTY AS PRESENTED.

WHEREAS, the Board has completed all procedures necessary for the sale of certain county property, including public hearing, and notice, and

WHEREAS, the County Attorney has prepared a deed and the Board has designated, authorized, and directed John Whipple, Chairman of the Board of Supervisors, to execute the said deed on behalf of Fremont County, and

WHEREAS, the deed has been executed and the County Attorney has presented the deed as executed to the Board for examination and approval by resolution,

BE IT RESOLVED THAT the following deed is approved as executed by John Whipple, Chairman of the Board of Supervisors on the 5^th of December 2006.

Quit claim deed as follows:

Lot Two (2) of Lot One (1) of Lot One (1) of the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4) of Section Twenty-Six (26), Township Sixty-nine (69) North, Range Forty-two (42) West of the 5th P.M., subject to easements of record, containing 0.98 acre, more or less, according to irregular survey of record, including easement for use and maintenance of the water line to said Lot 2 of Lot 1 of Lot 1 which runs along the Northeast right-of-way line of Iowa Highway #275 through the Northwest Quarter of the Northwest Quarter (NW1/4NW1/4) of said Section 26, reserving unto Fremont County right of entry to maintain contamination-monitoring wells on the said property.

The County Auditor shall hold the said deed until payment in full is received.

Passed and approved this 5^th day of December, 2006.

ATTEST:

/s/ Joan Kirk                                                                                                                                             /s/ John E. Whipple, Chairman   aye
Fremont County Auditor                                                                                                                          /s/  David Aistrope                        aye
                                                                                                                                                                        Chuck Larson                           absent

At 10:30 a.m. Dan Eibert met with the Board regarding a letter he received disallowing his military tax exemption because he did not have a DD-214 on file. Eibert has reason to believe that active duty personnel are eligible for this exemption. Whipple asked him to make the request in writing and he will present it to the County Attorney for her opinion on granting the exemption.

Payroll and claims were approved for December 8, 2006.

In other business, the Recorder’s Monthly Report was approved.

At 10:45 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                                 John E. Whipple, Chairman

December 7, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, December 7, 2006, in the Fremont County Courthouse Boardroom with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. Aistrope made a motion to approve the agenda as amended to remove the 9:15 a.m. appointment with Sandie Sillers regarding office equipment. Larson, aye; Aistrope, aye; Whipple, aye.

Let the records show Speck Hendrickson and Patricia Rengifo were present for this meeting.

At 9:00 a.m. Aistrope made a motion to approve the following Resolution No. 2006-50. Larson, aye; Aistrope, aye, Whipple, aye. Larson made a motion to approve the following Resolution No., 2006-51. Aistrope, aye; Larson, aye; Whipple, aye.

RESOLUTION NO. 2006-50

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th of December 2006, that the following transfer of funds be approved and made: $364,456.50 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $50,000.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Aistrope.

ATTEST:

/s/ Joan Kirk                                                                                                                                             /s/ John E. Whipple, Chairman   aye
Fremont County Auditor                                                                                                                          /s/  Chuck Larson                          aye
                                                                                                                                                                                /s/  David Aistrope                         aye
                                                                                                                                                                                
RESOLUTION NO.2006-51

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of December 2006, that the following transfer of funds be approved and made: $2,724.70 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                                                                             /s/ John E. Whipple, Chairman   aye
Fremont County Auditor                                                                                                                          /s/  Chuck Larson                          aye
                                                                                                                                                                                /s/  David Aistrope                         aye

At 9:30 a.m. Margaret Gregory joined the meeting.

At 9:30 a.m. motion was made by Larson to sign a letter to the State Auditor’s Office requesting a state audit for fiscal year ending June 30, 2007. Aistrope, aye; Larson, aye; Whipple, aye.

At 9:35 a.m. motion was made by Aistrope to approve the following Resolution No. 2006-52. Aistrope, aye; Larson, aye; Whipple, aye.

RESOLUTION NO.2006-52

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of December 2006 that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2007-year. New Year's Day, Monday, January 1, 2007; President's Day, Monday, February 19, 2007; Good Friday, Friday, April 6, 2007; Memorial Day, Monday, May 28, 2007; Independence Day, Wednesday, July 4, 2007; Labor Day, Monday, September 3, 2007; Veteran's Day, Monday, November 12, 2007; Thanksgiving (Thurs. & Fri.) November 22 & 23, 2007; Christmas, (Mon. & Tues.) December 24 & 25, 2007.

Motion to approve made by Aistrope.

ATTEST:

/s/ Joan Kirk                                                                                                                                             /s/ John E. Whipple, Chairman   aye
Fremont County Auditor                                                                                                                          /s/  Chuck Larson                          aye
                                                                                                                                                                                /s/  David Aistrope                         aye

In other business, the following claims were approved for handwritten warrants: General Basic Fund: On-Site Storage Solutions, Storage Containers, $3,975; General Supplemental Fund: Postmaster, Postage, $18.90; TIF Rebate Fund: I29/Hwy 2 SID, L.L.C., $104,025.13; MNW Investments LLC, $4494.95; K & M Lyons, Inc., $13,232.34.

At 9:45 a.m. Red Haun stopped in and visited with the Board.

At 10:55 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                                         John E. Whipple, Chairman

December 12, 2007:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 12, 2006, in the Fremont County Courthouse Boardroom with Whipple and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Larson was not present and Speck Hendrickson was present for this meeting.

At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign Title Sheet for Project No. L-3-23-2, Dinville Box. Aistrope, aye; Whipple, aye.

Aistrope made a motion for Chairman Whipple to sign payment voucher for Kirkham-Michael on M16 Box, Project FM-CO36(46)-55-36. Aistrope, aye; Whipple, aye.

Davis received an estimate of approximately $29,000 from Neilsen Mayne Architecture regarding plan cost for a basic plan design on a new fuel system. After some discussion it was decided that the Neilsen Mayne Architecture plans would not be used. Davis will put some information together and ask for more bids on a fuel system.

Davis requested board approval to hire a replacement employee for the road department. The new hire will get them back to a full staff. Aistrope made a motion to approve the new hire. Aistrope, aye; Whipple, aye.

At 9:20 a.m. Jason Foster met with the Board regarding a letter of support to build a childcare center in Hamburg. The proposed project is called Kornerstone Kids Child Care, Inc. The organization is seeking community support for essential community projects financed by USDA Rural Development. Aistrope made a motion for Chairman Whipple to sign the letter of support for Kornerstone Kids Child Care, Inc. Aistrope, aye; Whipple, aye.

At 9:30 a.m. the Board discussed funding changes regarding Fremont County Comprehensive Plan. A request was made for reimbursement of $1,998.75 for website services and this fee was reduced to $999.38. Schemmer Associates Inc. offered to provide services to conduct an additional public meeting and produce 12 copies of the final plan for the amount of $1,265. The public meeting was conducted on December 6, 2006, and reproduction of the final plan is in progress. The cost of these services will be $2,264.38, which will be partly reimbursed. Aistrope made a motion to approve the proposed cost. Aistrope, aye; Whipple, aye.

At 9:40 a.m. Aistrope made a motion to appoint Gary Smiley as Monroe Township Trustee. Aistrope, aye; Whipple, aye.

In other business, the Board approved longevity pay for Secondary Road Department. The Board also approved the Sheriff’s Monthly Report.

The following claim was approved for a handwritten warrant. General Basic Fund: Holmes Construction, work in the County Attorney’s Office and Courthouse, $3,249.09.

At 10:11 a.m. there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                                 John E. Whipple, Chairman

December 14, 2006:

At 8:30 a.m. on Thursday, December 14, 2006, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Chuck Larson, David Aistrope, Judy Crain, Nancy Henneman, Steve Whitehead, Margaret Henkle, Arnold Emberton, Speck Hendrickson, and Joan Kirk. Whitehead said the parking lot would be torn up until Friday. The group discussed the process of Tax Sales and Sheriff Sales. Larson said he has a copy of the Concept Plan for Sidney Courthouse Square if anyone would like to see it.

The Fremont County Board of Supervisors met in regular session on Thursday, December 14, 2006, in the Fremont County Courthouse Boardroom with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Fremont County Assistant Engineer Gary Shrum met with the Board requesting their approval of a final plat for Crossroads Development, Re-plat 3. Motion was made by Aistrope to approve the Final Plat for Crossroads Development, Re-plat 3. Larson, aye; Aistrope, aye; Whipple, aye.

At 9:15 a.m. Margaret Henkle, Fremont County Recorder, met with the Board requesting approval for a part time deputy replacement. Aistrope made a motion to approve the appointment. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:20 a.m., there being no further business, Aistrope made a motion to adjourn. Larson, aye; Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                                 John E. Whipple, Chairman

December 19, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 19, 2006, in the Fremont County Courthouse Boardroom with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show Speck Hendrickson and Margaret Gregory were present for the entire meeting.

At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign payment voucher for HGM for design work on box culvert ML31. Aistrope, aye; Whipple, aye; Larson, aye.

At 9:35 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, visited with the Board.

Payroll and claims were approved for December 22, 2006.

At 10:20 a.m., there being no further business, Larson made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                                     John E. Whipple, Chairman

December 21, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, December 21, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Patricia Rengifo with The Hamburg Reporter was present for the entire meeting.

At 9:06 a.m. Margaret Gregory, newly elected Fremont County Attorney effective January 2007, met with the Board to discuss applications and wages pertaining to hiring her staff. Gregory is planning to hire one full-time person and one part-time person. She is on the agenda for January 2, 2007 to present a resolution regarding hiring staff for the County Attorney’s office.

At 9:14 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign Iowa Telecom permits for service lines to new houses. 1. Larry Moyer on Bluff Road. 2. Jerry Martin, 1040 205^th Ave. Aistrope, aye; Whipple, aye; Larson, aye.

Aistrope made a motion for the Chairman to sign a payment voucher with H&M for design for Plum Creek Box, paid out of farm to market funds. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:00 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                                 John E. Whipple, Chairman

December 26, 2006:

No Regularly Scheduled Board Meeting. Courthouse Closed for Christmas

December 27, 2006:

The Fremont County Board of Supervisors met in special session on Wednesday, December 27 2006, in the Fremont Courthouse Boardroom, with Whipple and Aistrope present. A quorum was declared and the meeting officially called to order at 8:00 a.m.

Motion was made by Aistrope to certify the following to be a true and correct abstract of the votes cast in the County at the Fremont Mills Special School Election held on the 19^th day of December 2006, as shown by the tally list returned from the election precinct.

Upon the Public Measure (A) The Fremont Mills Community School be authorized to issue General Obligation Bonds in an amount not to exceed $2,970,000.

There were Four hundred seventy six (476) votes cast.

Votes cast, as follows: For the question, there were Two hundred (200) votes cast. Against the question, there were Two hundred seventy six (276) votes cast. We therefore declare the Public Measure (A) Failed.

Upon the Public Measure (B) The Fremont Mills Community School District be authorized to issue General Obligation Bonds in the amount not to exceed $780,000.

There were Four hundred seventy five (475) votes cast.

Votes cast, as follows: For the question, there were Two hundred two (202) votes cast. Against the question, there were Two hundred seventy three (273) votes cast. We therefore declare the Public Measure (B) Failed.

Upon the Public Measure (C) The Fremont Mills Community School to levy annually a tax exceeding Two dollars and seventy Cents ($2.70), but not to exceed Four dollars and five cents ($4.05).

There were Four hundred seventy six (476) votes cast.

Votes cast, as follows: For the question, there were One hundred ninety seven (197) votes cast. Against the question, there were Two hundred seventy nine (279) votes cast. We therefore declare the Public Measure (C) Failed.

There being no further business, motion for adjournment was made.

ATTEST:

Fremont County Auditor                                                                                                 John E. Whipple, Chairman

December 28, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, December 28, 2006, in the Fremont County Courthouse Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Larson made a motion to approve the minutes of December 21, 2006 and December 27, 2006. Aistrope, aye; Larson, aye; Whipple, aye. The agenda was approved as posted.