Board of Supervisors Minutes
December 2002
December 3, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 3, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session: vote carried unanimously.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hickey to authorize Chairman Aistrope to sign a payment voucher to HGM Associates, Inc. for Project ID FM-CO36(32)—55-36 as per contract dated 8/13/02. Whipple, aye; Hickey, aye; Aistrope, aye. Motion was made by Hickey to authorize Chairman Aistrope to sign a Temporary Easement Contract with Michael T. Doyle for Project No. BROS-CO36(31)—55F-36. Whipple, aye; Hickey, aye; Aistrope, aye.
Motion was made by Hickey, seconded by Whipple to approve
Resolution No. 2002-56.
RESOLUTION: BE IT HEREBY RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS
this 3rd day of December, 2002, that in accordance with the Code
602-6501(1) (b) the following three electors will be appointed to the Fremont
County Judicial Magistrate Appointing Commission: Martin McCartney, Clara Jean
Gude, Grant Schaaf; such appointments being for six years with the term starting
January 1, 2003.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman
Fremont County
Auditor
/s/ Keith Hickey
/s/ John E. Whipple
Motion was made by Hickey, seconded by Whipple to approve Resolution No.
2002-57.
RESOLUTION: WHEREAS, a DHS Service Advisory Board for the Council Bluffs Service
Area is being established to "improve communication and coordination
between the department and the counties and to advise the department regarding
maintenance and improvement of service delivery in the counties and communities
comprising the service areas" and
WHEREAS, each Board of Supervisors in the 16 counties is to appoint two service
area advisory board members, only one of whom may be a member of the Board of
Supervisors, with appointment to be made in accordance with Section 69.16 and
69.16A, which would indicate the two appointees be balanced by political parties
and gender.
THEREFORE, BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS this 3rd
day of December, 2002, that Keith Hickey, Board of Supervisor member and Sandra
Sillers be appointed to the DHS Service Area Advisory Board for the Council
Bluffs Service Area.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman
Fremont County
Auditor
/s/ Keith Hickey
/s/ John E. Whipple
RESOLUTION NO. 2002-58:
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd
day of December, 2002, that the following transfer of funds be approved and
made: $396,218.00 from the Rural Services Basic Fund, share of Rural Services
taxes, to the Secondary Road Fund and $60,000.00, property tax relief of local
option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Whipple; seconded by Hickey; carried unanimously.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman
Fremont County
Auditor
/s/ Keith Hickey
/s/ John E. Whipple
Motion was made by Whipple to request a state audit for fiscal year 2002/2003 by the State Auditor’s Office.
Hickey, aye; Whipple, aye; Aistrope, aye.
Motion was made by Hickey to authorize Chairman Aistrope to approve the Mental Health Advocate reimbursement policy. Whipple, aye; Hickey, aye; Aistrope, aye. Motion was made by Hickey to authorize Chairman Aistrope to sign a request by Sandra Sillers to approve a new service provider, Focus Iowa based in Council Bluffs who provides SCL for the MR waiver and the BI waiver, for Fremont County Mental Health. Whipple, aye; Hickey, aye; Aistrope, aye.
At 10:00 a.m. the Conservation Board met with the Board. Present were Bob Smith, Bobby Benton, Steve White, Kirk Shearer, Jan Payne and Jack Gibson. They told the Board of Supervisors that they went through the initial interviews for an Executive Director for Conservation and Recreation and have it narrowed to three people. Discussion was held in regards to the duties of the employee. The Conservation Board said the contract will be approved by the County Attorney.
The following claims were approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Chairman
December 5, 2002:
The Fremont County Board of Supervisors met in regular session on Thursday, December 5, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. the Board approved the 2003/2004 budget preparation calendar and instructed the Auditor to forward budget worksheets to the various offices.
In other business, the Recorder’s Monthly Report was approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor
David Aistrope, Chairman
December 10, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 10, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. Gary Shrum, Assistant to County Engineer, met
with the Board. Motion was made by Hickey to authorize Chairman Aistrope to sign
a contract for a permanent easement for public right of way with James D. and
Melonie Doyle for Parcel No. 2 of Fremont County Project No. BROS-CO36(31)—5F-36,
said Parcel No. 2: 0.16 acres at $2600 per acre, the
sum of $416.00. Whipple, aye; Hickey, aye; Aistrope, aye. Motion was made
by Hickey to authorize Chairman Aistrope to sign a plan cover sheet for the
Doyle Box Project BROS-CO36(31)—5F-36. Whipple, aye; Hickey, aye; Aistrope,
aye.
At 9:30 a.m. Tom Bouska and Matt Matson from DHS met with the Board. Sandra
Sillers was present. Bouska said Fremont County needs to have a member on the
DECAT Governing Board. Keith Hickey said he has been on that Board of several
months now and is still on the Board. Bouska said DECAT is at a standstill but
they are bringing it back together. Bouska said the building their offices
occupy in Sidney needs to have panic hardware on the doors according to fire
code and ADA requirements. Bouska will notify the owners of the building.
RESOLUTION: BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 10th day of December, 2002, that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2003 year. New Year’s Day, Wednesday, January 1, 2003; Presidents Day, Monday, February 17, 2003; Good Friday, Friday, April 18, 2003; Memorial Day, Monday, May 26, 2003; Independence Day, Friday, July 4, 2003; Labor Day, Monday, September 1, 2003; Veterans Day, Tuesday, November 11, 2003; Thanksgiving, (Thurs. & Fri.) November 27 & 28, 2003; Christmas, (Thurs. & Fri.) December 25 & 26, 2003.
Motion to approve made by Whipple, seconded by Hickey, carrying unanimously.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman aye
Fremont County
Auditor
/s/ Keith
Hickey
aye
/s/ John E.
Whipple
aye
RESOLUTION NAMING DEPOSITORIES: RESOLVED, that the Fremont
County Board of Supervisors of Fremont County, Iowa, approves the following list
of financial institutions to be depositories of the funds in conformance with
all applicable provisions of Iowa Code Chapter 12C.
RESOLVED, Judith Crain, Fremont County Treasurer, is hereby authorized to
deposit the Fremont County funds in amounts not to exceed the maximum approved
for each respective financial institution as set out below:
Depository Name Location Maximum Balance
First Community
Bank
Sidney
$8,000,000
Citizens
Bank
Hamburg/Sidney
$3,000,000
First National
Bank
Shenandoah/Farragut
$3,000,000
First State
Bank
Tabor
$3,000,000
Randolph State
Bank
Randolph
$5,000,000
Motion made by Hickey, seconded by Whipple. This Resolution passed on the 10th day of December, 2002.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman aye
Fremont County
Auditor
/s/ Keith
Hickey
aye
/s/ John E.
Whipple
aye
Payroll for December 13th was approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
December 12, 2002:
The Fremont County Board of Supervisors met in regular
session on Thursday, December 12, 2002, in the Fremont County Courthouse,
Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and
the meeting officially called to order at 9:00 a.m. Whipple moved to approve the
agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve
the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. John O’Neal from O’Neal Electric and Neal Scott from Farris
Engineering met with the Board for a progress report on the electrical wiring in
the Courthouse. Also present were Robert Gowdy, Steve Whitehead, Arnold Emberton
and Auditor Lucille Hunt. Scott said a list of items completed at this point
are: New power pole and transformers are installed by the Power Company, not
energized. Old pole and transformers are still energized. Underground secondary
conduits, new C.T. cabinet, meter socket, main switch and main distribution
panel have been installed. The contractor is preparing to install the new
basement panel. The main distribution panel was relocated to the east side of
the electrical room with the owners approval. Transfer of power to new
electrical service is scheduled to start at 12:00 (noon) on Friday, December 20,
2002. All local outages are to be scheduled with the Clerk. Three additional A/C
outlets were requested for two vaults and one computer room. Electrical
Contractor to provide a cost proposal. Arnold Emberton suggested some existing
floor pedestal type receptacles have become a tripping problem and may need to
be removed. Arnold will verify and relay information to Electrical Contractor. O’Neal
Electric will provide temporary electrical connection to the existing service in
the basement when the new service is connected and the old service disconnected.
The temporary connection will remain until all old panels and circuits have been
terminated. The owner is to provide the contractor a means of locking the door
to the electrical room when unattended. Scott said the electrical company will
work a weekend to replace paneling on the first floor and will work with the
court system for the second floor. Emberton said that he would need to know
before they turn off the power to the Courthouse so that he may take all
computers down. They said they would work with him and tell him when the power
would be off on weekends.
At 10:30 a.m. Robert Horn met with the Board in regards to acquiring a tax sale
certificate now being held by Fremont County.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Chairman
December 17, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, December 17, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. motion was made by Hickey to approve the renewal liquor license for on premise liquor, wine, beer and Sunday sales privilege for the Sportsman Club. Motion was seconded by Whipple. Hickey, aye; Whipple, aye; Aistrope, aye.
At 9:15 a.m. motion was made by Hickey to approve temporary employment for Katie Emberton in the Auditor’s Office. Motion was seconded by Whipple. Hickey, aye; Whipple, aye; Aistrope, aye.
At 9:30 a.m. County Engineer Dan Davis met with the Board. Motion was made by Whipple to authorize Chairman Aistrope to sign two right of way use permits: for Richard Ohrt, Hamburg, Iowa for removal of a field entrance in Section 33, T68N, R40W and for Mark Fichter, Randolph, Iowa for putting a water line across dirt road between Section 27 and 26, T70N, R41W to put a hydrant in Section 26 to water cattle in winter. Motion seconded by Hickey. Whipple, aye; Hickey, aye; Aistrope, aye. Discussion was held regarding cleaning a ditch on the Merle Dodd property south of Randolph. Local option ditch cleaning funds for road clearing would be used. The Engineer needs to look at the ditch before a decision is made.
RESOLUTION: BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 17th day of December, 2002, that the following appointments be approved with the commission to expire December 31, 2006, unless sooner revoked or when said Deputy or Assistant ceases to perform duties: Heidi D. Lowthorp as Deputy Treasurer, Heidi L. Stewart as Deputy Treasurer, Susan Warden as Deputy Treasurer, and Alise Snyder as Deputy Treasurer.
Motion to approve made by Whipple, seconded by Hickey, carried unanimously.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman aye
Fremont County
Auditor
/s/ Keith
Hickey
aye
/s/ John E.
Whipple
aye
The Sheriff’s monthly report was approved.
The following claims were approved for December 20.
The Board left to attend a four county meeting in Tabor.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
December 19, 2002:
The Fremont County Board of Supervisors met in regular session on Thursday, December 19, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hickey to authorize Chairman Aistrope to sign a right of way use permit for Buddy E. Jorgenson, Randolph, Iowa for cleaning a ditch and to slope the bank and to put in a new fence in Section 24, T69N, R41W. Motion seconded by Whipple. Whipple, aye; Hickey, aye; Aistrope, aye.
The Board instructed the Auditor to send the costs of
insurance, mileage rate and IPERS to the various departments for budgeting as
the budget worksheets are to be completed and returned by January 15, 2003. The
Board said they did not receive the minutes from the Compensation Board in
regards to the elected officials’ salaries, so as of this date no increases in
the budget for salaries may be budgeted.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
December 24, 2002:
There was no regular meeting for the Board of Supervisors on Tuesday, December
24, 2002, as the county offices were closed for a Christmas holiday.
December 26, 2002:
The Fremont County Board of Supervisors met in regular session on Thursday, December 26, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hickey to authorize Chairman Aistrope to sign an application for approval of underground construction on county highway right of way for applicant Iowa Telecommunications Services, Inc., Grinnell, Iowa for underground construction of copper telephone cable to replace cable that was destroyed for culvert replacement on county road 130th St., two miles southwest of Tabor, in Green Township, Section 17, corner of 130th St. and Plum Creek Drive. Whipple, aye; Hickey, aye; Aistrope, aye. Motion was made by Hickey to authorize Chairman Aistrope to sign a payment voucher to Kirkham, Michael & Associates, Inc. for Project FM-CO36(33)—55-36 per contract dated 8/8/02. Whipple, aye; Hickey, aye; Aistrope, aye. Motion was made by Hickey to authorize Chairman Aistrope to sign the following resolution for a public hearing for road vacation. Whipple, aye; Hickey, aye; Aistrope, aye.
RESOLUTION FOR ROAD VACATION PUBLIC HEARING: Fremont County Resolution No. 2002-62
WHEREAS, a memorandum from the County Engineer to the Board
requesting that a portion of a road be vacated has been filed with the Fremont
County Board of Supervisors asking that action be taken to vacate and close a
section of Fremont County Secondary Road, described as follows:
Vacation of Easement and Closure of Portion of County Road J34
A parcel of land located in part of the NE1/4 NE1/4 of Section 33, a part of the NW1/4 NW1/4 of Section 34, and a part of the SW1/4 SW1/4 of Section 27, all in Township 69 North, Range 42 West of the 5th Principal Meridian, Fremont County, Iowa, as shown on the Vacation Plat, Exhibit "A", attached hereto and by reference made a part hereof, said parcel being more fully described as follows:
Commencing at the Southeast corner of the NE1/4 NE1/4 of said
Section 33; thence N1° 26’12"E along the East line of said NE1/4
NE1/4 a distance of 124.16 feet to the Point of Beginning; thence S88° 11’17"W
a distance of 192.70 feet to the present northerly right-of-way line of a county
road and a point on a curve concave Northwesterly having a central angle of 62°
01’18" and a radius of 558.61; thence Northeasterly along said northerly
right-of-way line and along a portion of said curve an arc length of 433.28 feet
with a chord bearing and distance of N48° 19’35"E, 422.50 feet to the
end of said curve; thence N26° 06’22"E along said northerly right-of-way
line a distance of 688.47 feet to the beginning of a curve concave Southeasterly
having a central angle of 65° 51’48" and a radius of 583.00 feet; thence
Northeasterly along said northerly right-of-way line and along a portion of said
curve an arc length of 670.18 feet with a chord bearing and distance of N59° 02’16"E,
633.88 feet to the end of said curve; thence S88° 01’50"E along said
northerly right-of-way line a distance of 66.50 feet; thence S1° 58’10"W
a distance of 66.00 feet to the southerly right-of-way line of said county road;
thence N88° 01’50W along said southerly right-of-way line a distance of 66.50
feet to th e beginning of a curve concave Southeasterly having a central angle
of 65° 51’48" and a radius of 517.00 feet; thence Southwesterly along
said southerly right-of-way line and a portion of said curve an arc length of
594.31 feet with a chord bearing and distance of S59° 02’16"W, 562.12
feet to the end of said curve; thence S26° 06’22"W along said southerly
right-of-way line a distance of 688.47 feet to the beginning of a curve concave
Northwesterly having a central angle of 62° 01’18" and a radius of
624.61 feet; thence Southwesterly along said southerly right-of-way line and
along a portion of said curve an arc length of 231.92 feet with a chord bearing
and distance of S36° 44’36"W, 230.59 feet; thence S1° 48’31"W a
distance of 39.65 feet; thence S88° 11’17"W a distance of 42.57 feet to
the East line of said NE1/4 NE1/4; thence S1° 26’12"W along said East
line a distance of 20.03 feet to the Point of Beginning.
Said parcel contains 2.70 acres.
Said vacation and closure are a result of project FM-CO36(25)—55-36 in which a portion of J34 was relocated to improve safety.
NOW, THEREFORE BE IT RESOLVED that a hearing on the proposed vacation will be held in the Board Room, Fremont County Courthouse, Sidney, Iowa, 51652, at 10:00 A.M. on January 16, 2002 in accordance with Iowa Code Chapter 306.
ATTEST:
/s/ Lucille
Hunt
/s/ David Aistrope, Chairman
Fremont County
Auditor County
Board of Supervisors
12-26-2002
At 10:00 a.m. a public hearing was held for an amendment to the current county budget for 2002/2003. Present at the hearing were the Board of Supervisors and Auditor Lucille Hunt. Motion was made by Hickey to adopt the amendment as published with a public notice, public hearing and public meeting as required by law and that the adopted expenditures do not exceed published amounts for any of the twelve individual expenditure classes, or in total. Whipple, aye; Hickey, aye; Aistrope, aye.
Payroll for December 27, 2002 was approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
December 31, 2003:
The Fremont County Board of Supervisors met in regular session on Tuesday,
December 31, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope,
Hickey and Whipple present. A quorum was declared and the meeting officially
called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote
carried unanimously. Supervisor Whipple moved to approve the minutes of the
previous Board session; vote carried unanimously.
The Report of Commission of Veterans Affairs was approved. The following claims were approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman