Board of Supervisors Minutes
November 4, 2014:
The Fremont County Board of Supervisors met in regular
session on Tuesday, November 4, 2014, in the Fremont County Courthouse
Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared
and the meeting officially called to order at 9:00 a.m. Minutes of the previous
board session were read and approved. The agenda was approved as posted.
Let the records show Shannon Schram, B103 Radio, and Nick Johnson was present at this meeting.
At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:
Motion was made by Morgan to approve Temporary Easement for Randolph Sidewalk Project #STP-S-CO(36) - - 5E-36. Motion carried unanimously.
At 9:10 a.m. Judy Crain, Treasurer, met with the board requesting a cancellation of a tax sale certificate regarding a mobile home that was sold out of county, saying the person did not get the tax clearance he needed to. He paid the first half of the taxes in 2011/2012 but refuses to pay the second half. Crain said she has tried to get the money since 2011, he refuses to pay it. Crain is asking that the board cancel the tax sale certificate and get it off the books. Hickey made a motion to cancel the tax sale certificate as requested.
At 9:15 a.m. Danny Toma, Custodian, met with the board requesting approval of a snow removal contract with The Lawn Enforces for $125.00 per snow event of 2 inches and over for the next two years. Morgan made a motion to sign the contract. Motion carried unanimously.
At 9:20 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
November 10, 2014:
The Fremont County Board of Supervisors met in regular session on Monday, November 10, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 1:00 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Nick Johnson was present for this meeting.
At 1:00 p.m. the Board of Supervisors, concurring with the County Auditor, held the official canvass of votes cast in the November 4, 2014 Election. The Board declared the following elected on a county level.
County Supervisors: Randy Hickey and Earl D. Hendrickson; County Treasurer: Judith Crain; County Recorder: Jennifer L. McAllister; County Attorney: Corey J. Becker.
At 1:40 p.m. Dan Davis, Engineer, met with the board requesting approval of the following:
Motion was made by Hickey to sign Temporary Easement for Randolph Sidewalk Project #STP-S-CO(36) - - 5E-36. Motion carried unanimously.
Motion was made by Morgan to sign Temporary Easement Contracts on Project #BROS-CO36(68) - - 5F-36. Motion carried unanimously.
Davis and the board discussed the DNR’s interest in owning the Forney Lake property. Davis said he would like to relinquish his mining license that comes with an annual fee if they are not going to use the land for a quarry. Morgan said the agreement between the county and DNR was the county will keep ownership, and DNR will manage the property. Davis said he will let the board discuss it with DNR.
At 1:55 p.m. Morgan made a motion to accept the tentative agreement regarding collective bargaining for secondary roads. Motion carried unanimously.
At 2:00 p.m. Robin Shirley, Clerk of Court, met with the board requesting they appoint someone to a six year term for the Magistrate Nomination Commission. Shirley said she would like them to submit a name by Friday, December 19th as the term expires December 31, 2014.
At 2:15 p.m. Morgan made a motion to approve Cory Becker, who was elected to the position of Fremont County Attorney, to begin his duties within the next ten days. Also present was Cory Becker. Motion carried unanimously.
In other business, claims for November 14, 2014, were approved.
Also approved was the Recorder’s Monthly report for October, 2014.
At 2:20 p.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
November 18, 2014:
At 8:30 a.m. on Tuesday, November 18, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Cara Morgan, Randy Hickey, Jenny McAllister, Danny Toma, Dan Davis, Kevin Aistrope, Terry Graham, Mike Crecelius, Reba Richie, and Karen Berry. Topics discussed: LEC on schedule, Veterans Management System on computer, state level to begin waiting list for ID waiver and elderly waiver with community services, majority of courthouse offices closed Thursday 25th & Friday 26th for Christmas, ISAC presentations and questions, NACO website with abundant information.
The Fremont County Board of Supervisors met in regular session on Tuesday, November 18, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Shannon Schram, B103 Radio, was also present.
At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:
Motion was made by Morgan to sign Payment Vouchers for HGM Associates on Project, #’s BROS-CO36(66)--8J-36. Motion carried unanimously.
Motion was made by Hickey to sign Payment Voucher for HGM on Project # BROS-CO36(68)--5F-36. Motion carried unanimously.
Motion was made by Hickey to sign Payment Voucher for HGM on Project # STP-S-CO36(65)--5E-36. Motion carried unanimously.
Motion was made by Hickey to sign Work in ROW Permit for Tom Lorimor to Clean Ditch for Drainage Sec 21, Twp 69 Rng 41. Motion carried unanimously.
Motion was made by Hickey to sign Temporary Easement on Project #STP-S-CO36(65)--5E-36. Motion carried unanimously.
Davis also was requesting funds to allow him to put in a bigger pipe and a new flap gate in for West Nishnabotna South of J-10, Davis explained he went to a 60’ 36” pipe rather than a smaller one to insure sufficient water flow. Motion was made by Morgan to go ahead with the larger pipe to be paid out of County Infrastructure. Motion carried unanimously.
Motion was made by Morgan to sign Work in ROW Permit to remove excess dirt on Level B Road (400th St.) for KDI. Motion carried unanimously.
At 9:15 a.m. The board will set aside Schultz Drainage District bid opening to take place after the Board of Supervisor regular meeting. The supervisors will be working as board drainage officials.
At 9:25 a.m. Jennifer McAllister, Recorder, met with the board requesting approval of a new hire for the Recorder’s Office. Motion was made by Morgan to approve the following Resolution. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors
this 18th day of November 2014, that Pamela A Daniels shall be appointed as
full-time help, for the Fremont County Recorder, as requested by Fremont County
Recorder. The effective date of employment shall be November 17, 2014.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Bart Bartholomew, Chairman |
aye |
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Fremont County Auditor |
/s/ Randy Hickey |
aye |
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/s/ Cara Morgan |
aye |
At 9:30 a.m. No one from West Benton Drainage District came to this meeting.
At 9:50 a.m. Motion was made by Morgan to approve a recount of votes for Board for Supervisors race pertaining to the recent General Election. The recount was requested by Supervisor Bart Bartholomew. Motion carried unanimously.
At 9:55 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
At 10:00 a.m. the board reconvened to accept petitions from West Benton Drainage District requesting a Special Election to change management of West Benton Drainage District from Fremont County Board of Supervisors to West Benton Drainage District control. Morgan made a motion to approve turning control over to West Benton Drainage District. Motion carried unanimously.
At 10:10 a.m. Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
November 21, 2014:
The Fremont County Board of Supervisors met in special session on Friday, November 21, 2014, in the Fremont County Courthouse Boardroom, with Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.
Let the records show Bart Bartholomew did not attend this meeting.
At 9:00 a.m. Dee Owen, Assistant Auditor, met with the board to Re-Canvass the 2014 General Election.
At 9:15 a.m. Christy Briley, Assistant Auditor, met with the board requesting guidance on payroll procedures regarding the upcoming holidays. Also present were Cory Becker, County Attorney, and Ernie Reuben, State Auditor’s Office. Becker said he will draw up a memorandum of understanding to set out payroll procedures for employees who are not receiving direct deposit. Motion was made by Morgan to leave payroll checks at the Sheriff’s Office during the upcoming holidays to allow employees to pick them up at their convenience on Friday. Motion carried unanimously.
At 9:45 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, November 25, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Also present at this meeting was Earl Hendrickson.
Let the records show Randy Hickey was not present for this meeting.
At 9:00 a.m. Dan Davis, sent up the following work in ROW permits requesting approval of the following:
Motion was made by Morgan to sign Work in ROW Permit for Windstream Communications for placing new cable to new house on 290th Ave. 1/2Mile SE of Sidney. Motion carried unanimously.
Motion was made by Morgan to sign Work in ROW Permit for Windstream Communications for placing new cable to new house on 305th Ave. 5 miles NE of Sidney. Motion carried unanimously.
At 9:15 a.m. Discussion on department status over Christmas Holiday, whether to be open Christmas Eve day or the Friday following Christmas. Present were Danny Toma, Mike Crecelius, Jennifer McAllister, Robin Shirley, Corey Becker, Christy Briley, Judy Crain, Kevin Aistrope, Karen Berry and Reba Richie. Morgan made a motion to move forward with the departments deciding which day they will be open. To notify the public an ad will be placed in the paper. Motion carried unanimously.
At 9:30 a.m. Discussion on how to make paper paychecks available to employees when payday falls on a holiday. Becker said he will work on a Memorandum to the Employee Handbook to clear up any questions regarding receiving paper paychecks. Present were Reba Richie, Karen Berry, Cory Becker, Danny Toma, Kevin Aistrope, Christy Briley and Jennifer McAllister. Morgan made a motion to go ahead and approve the following Resolution. Motion carried unanimously.
A RESOLUTION PROVIDING FOR THE ISSUANCE OF PAPER CHECKS ON NOVEMBER 28, 2014
WHEREAS, a number of employees of Fremont County choose to be paid through paper check; and
WHEREAS, the designated payday of November 28, 2014, falls upon a designated holiday of Fremont County.
THEREFORE, BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS, FREMONT COUNTY, IOWA, that for the payday falling upon November 28, 2014, any employee opting for a paper check will be able to pick up said check at the Fremont County Sheriff’s Office.
Passed and adopted this 25th day of November, 2014.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Bart Bartholomew, Chairman |
aye |
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Fremont County Auditor |
/s/ Randy Hickey |
absent |
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/s/ Cara Morgan |
aye |
At 9:45 a.m. Kevin Aistrope, Sheriff, met with the board requesting approval of a new hire, also present was Christy Briley. Briley was requesting that in the future the paper work for a new employee get completed before the new employee starts working. It was agreed that would be a good practice. Motion was made by Morgan to approve the following Resolution 2014-44. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors
this 25th day of November, 2014, that the following individual shall be approved
as Dispatcher/Jailer for the Fremont County Sheriff’s Department, as requested
by Fremont County Sheriff Kevin Aistrope. The effective date of employment
shall be November 11, 2014: Lawrence Springston. Motion made by Morgan.
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ATTEST: |
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/s/ Joan Kirk |
/s/ Bart Bartholomew, Chairman |
aye |
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Fremont County Auditor |
/s/ Randy Hickey |
absent |
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/s/ Cara Morgan |
aye |
In other business, claims for November 28, 2014, were approved.
At 10:15 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County
Auditor Bart
Bartholomew, Chairman