The Fremont County Board of Supervisors met in regular session on Tuesday, November 5, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Nick Johnson was present for this meeting.

At 9:00 a.m. Patty Jenkins, Key Real Estate, met with the Board requesting the Board sign a deed over for vacated property in Bartlett. Resolution 97-5 was signed in 1999, but the quit claim deed was never signed. Motion was made by Hickey to authorize the chairman to sign a quit claim deed for the vacated property. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:15 a.m. Dan Davis, Engineer, met with the Board requesting the following:

Regarding any pay increase for the Engineer’s Assistant, Morgan said she would like to see the assistant sign a contract saying he will stay with the County another eighteen months, before considering a raise. Davis said he will get back to the Board with his findings.

Davis asked the Board if they would be interested in vacating Dike Road. Morgan said she would like to talk to NRCS before they did that. Morgan said she would set up a meeting for early December to have a meeting with Corp/NRCS before making any decision.

Motion was made by Hickey authorizing the chairman to sign work in ROW Permit for Patrick Newlon to install a water pipe under the road for field irrigation .5 mile SW of McPaul in Section 5. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:35 a.m. Thomas Hutson met with the Board to discuss improvements he has made in the City of Thurman, sidewalk/flag pole, saying he has been a property owner and paid taxes in Thurman since 1999. He feels his improvements should qualify for some kind of tax deduction. The Board suggested he get in touch with the City Council of Thurman.

At 9:50 a.m. Christy Briley, Assistant Auditor, met with the Board to remind the Board of the fast approaching deadline and effects of Affordable Health Care Act regarding part-time employees and health insurance. As it stands now part-time employees putting in thirty hours or more a week would require the County to offer them health care benefits. The Board discussed adopting a resolution and amending the Employee Handbook to address this.

At 10:10 a.m. Cal Roulson, Veteran’s Affairs Board Commissioner, introduced Terry Graham as Fremont County’s newly appointed VA Officer. Roulson said Graham is a retired National Guardsman with active duty time, and feels Graham will do a great job in the VA position.

At 10:25 a.m. John Hansen, Midwest Construction Consultants, presented the Board with a revised contract for their consideration for providing a construction consultant for the construction of Fremont County’s LEC. Also present was Gale Fengel, Gene Clapper, Nick Johnson, Kevin Aistrope, Steve Owen and Nancy Newlon. After going over the revised Proposal/Contract changes the chairman called for a vote on whether to approve the contract. Morgan, aye; Hickey, nay; Bartholomew, nay.

At 11:05 a.m. Jeremy Middents, SWIPCO, and Zac Ellison, Homeland Security, met with the Board to finalize a close out following 2011 Flood Demolition Project. Ellison said there were still a couple of things to do before they submit everything to FEMA, but the outcome will not change the dollars. Morgan made a motion authorizing Hickey to sign the Federal Emergency Management Agency Project Completion and Certificate Report (P.4) to finalize to close out. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 12:00 a.m. Motion was made by Hickey to appoint Angie Lutt and Staci Scroggie to Board of Adjustment to fill expired terms. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 12:05 a.m. Danny Toma, Custodian, met with the Board to discuss the following:

Toma went over several contracts regarding the courthouse retaining wall.

Toma discussed purchasing trees.

Toma discussed snow removal on the courthouse sidewalks. Hickey felt it would be in the County’s best interest if Toma would get three bids for the snow removal, and go from there.

At 12:10 a.m. Judy Crain, Treasurer, met with the Board requesting approval of a new hire to fill a vacated position in her office. Motion was made by Hickey to approve the following resolution. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION NO: 2013-58

WHEREAS, THE Office of the Fremont County Treasurer has completed the interview process and wishes to fill the full-time vacancy position in her office.

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That Jordan Vanatta be hired to fill the open full-time position in the Fremont County Treasurer’s Office.

Motion to approve made by Hickey.

Dated: 11/05/2013

Motion was made by Hickey to approve the following claims for the new LEC: Johnson Law for real estate closing on LEC $39,499.44; Prochaska & Associates, Inc., Project: jail design & development $52,794.85. Morgan, aye; Hickey, aye; Bartholomew, aye.

In other business the Recorders Monthly Report for October 31, 2013 was approved.

At 12:15 p.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

The Fremont County Board of Supervisors met in regular session on Tuesday, November 12, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Also present were Twila Larson, FREDCO and Doug Freidli, Community Coach for Hometown Pride Program.

At 9:00 a.m. Kevin Aistrope, Sheriff, and Kathie Hansel, Electronic Engineering, met with the Board to discuss options on LEC Communications Tower. Hansel said her estimate to build a tower at the new LEC location would be $275,000.00, compared to $195,000 to put a small tower at the Fair Grounds. Hansel feels keeping the existing tower will be approximately $47,000. If the county wants to get rid of the existing building it would cost between $3,000 and $20,000 to put up a shack and fence to support the tower.

Let the records show Nick Johnson, Assistant to the County Attorney joined the meeting.

At 9:15 a.m. Doug Freidli, Hometown Pride Community Coach, met with the Board to discuss the Hometown Pride Program, and the benefits it has for the small communities within Fremont County. The Hometown Pride Program is sponsored by Keep Iowa Beautiful.

At 9:30 a.m. Karen Berry, Assessor met with the Board to discuss a citizen/business owner’s concern regarding two hour parking proposed by the City of Sidney. Also present were Mark Travis and Danny Toma. Travis said a few business owners over recent years have come into city hall, complaining about people being allowed to park in front of their businesses all day. That is why the city is considering adopting an ordinance limiting the time people can park in front of businesses to two hours.

At 9:45 a.m. Dan Davis, Engineer, met with the Board requesting approval of the following:

Motion was made by Morgan authorizing the chairman to sign IDOT Universal Payment Voucher for HGM on Proj #BROS-CO36(68)- -5F-36, and IDOT Universal Payment Voucher for HGM on Proj #BROS-CO36(66)--8J-36. Hickey, aye; Morgan, aye; Bartholomew, aye.

In other business, the Sheriff’s Report for October 2013 was approved.

The Fremont County Board of Supervisors met in regular session on Tuesday, November 19, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Kevin Aistrope, Sheriff, met with the Board requesting a decision on placement of the communications tower for the new LEC. Hickey said he would like to see the tower remain where it is because he feels that would be the most cost effective decision. Hickey made a motion to use the existing tower. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:15 a.m. Motion was made by Morgan authorizing chairman to sign a Letter of Support for FREDCO Hometown Pride. Morgan, aye; Hickey, aye; Bartholomew, aye.

Let the records show Nick Johnson, Assistant to the County Attorney, joined the meeting.

At 9:20 a.m. Motion was made by Hickey to approve a statement from Jon Jacobmeier, Pottawattamie County, for legal work provided to Fremont County from July 2013 thru September 2013. The expense is due to Pottawattamie County Attorney’s Office filling in for the vacancy left by Margaret Johnson. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:30 a.m. Dan Davis, Engineer, met with the Board requesting approval of the following:

Motion was made by Hickey authorizing chairman to sign work in ROW Permit for United Faith Church to bore under roadway in two places to install 3" waterline from city water to church. Morgan, aye; Hickey, aye; Bartholomew, aye.

Motion was made by Morgan authorizing chairman to sign IDOT universal payment voucher for HGM Associates on Proj. # STP-S-CO36(65) - - 5E-36. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:45 a.m. Danny Toma, Maintenance, met with the Board requesting approval of the following:

Motion was made by Morgan authorizing the board chair to sign a snow removal contract as long as detailed information is included. Morgan, aye; Hickey, aye; Bartholomew, aye.

Toma presented two bids to paint the clerk of court’s vault. One bid was from Phil Harris for $1,588.72. The other bid was from Greg Armstrong for $3,200.00. Motion was made by Hickey authorizing Toma to go ahead with low bid. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 10:00 a.m. Motion was made by Hickey to table a resolution regarding part-time employee hours concerning the Affordable Healthcare Act, saying it will allow time to check into the law for more details. Morgan said if there is going to be a twenty-five working hour restriction on part-time help, she wants there to be repercussions to the department head that schedules part-time help over the twenty-five hour limit. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 10:30 a.m. Steve Riley, Prochaska, met with the Board to give an update on the LEC project. Kevin Aistrope, Gary Watkins and Dixie Thomas were also present. Thomas will meet with jail staff regarding the new furnishings of the LEC.

At 11:30 a.m. there being no further business, Hickey made a motion to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

November 26, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 26, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Cara Morgan was not present for this meeting, and Nick Johnson, Assistant Attorney, was present.

At 9:00 a.m. Motion was made by Hickey to approve the following claims for the new LEC: Reynolds Drilling Inc., conductivity test $6,000.00; Prochaska & Associates, Inc., jail engineering service $9,375.00; Thompson, Dreessen & Dorner, jail geotechnical exploration $2,300.00. Hickey, aye; Bartholomew, aye.

In other business, payroll and claims for November 29, 2013, were approved.

At 10:15 a.m. there being no further business, Hickey made a motion to adjourn. Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

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