Board of Supervisors Minutes
November 2010
November 2, 2010:
The Fremont County Board of Supervisors met in regular session on Tuesday, November 2, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Andrea Rexroth with the Fremont County Extension met with the board regarding setting up a Sharepoint User Memorandum of Understanding with the Iowa Department of Public Health. The board asked her to check with Jan Winkler who may have some incite about the program because she deals with Iowa Department of Public Health.
At 9:15 a.m. Fremont County Engineer, Dan Davis met with the board. Motion was made by Larson authorizing Chairman Hendrickson to sign Work in ROW Permit for Rodney Carter to clean ditches for 14 mile on East Side of 360th. Avenue. Morgan, aye; Larson, aye; Hendrickson, aye.
The following claim was approved for hand written warrant. General Basic Fund; Worth County Lumber, Inc., Buildings, $10,000.00.
Payroll and claims were approved for November 5, 2010.
In other business, the County Recorder’s Monthly Report was approved.
At 10:15 a.m. there being no further business, Larson made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
November 9, 2010:
At 8:30 a.m. on Tuesday, November 9, 2010, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Earl Hendrickson, Cara Morgan, Chuck Larson, Dan Davis, Karen Berry, Jan Winkler, Steve Whitehead, Margaret Henkle, Margaret Johnson, Kevin Aistrope, Arnold Emberton and Joan Kirk. Topics discussed were: Iowa Land Records; Courthouse attic work; wrapping up outdoor work and preparing for winter; Hamburg Levy.
The Fremont County Board of Supervisors met in regular session on Tuesday, November 9, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Grace Johnson with the Hamburg Reporter was present for this meeting.
At 9:00 a.m. the Board of Supervisors, concurring with the County Auditor, held the official canvass of votes cast in the November 2, 2010 General Election. The Board declared the following elected on a county level.
County Supervisors: Randy Hickey and Don Bart Bartholomew; County Treasurer: Judith Crain; County Recorder: Jennifer McAllister; County Attorney: Margaret E. Johnson.
At 9:30 a.m. motion was made by Morgan to approve a request by Donald McAllister to recount the Farragut vote. Larson, aye; Morgan, aye; Hendrickson, aye.
At 10:00 a.m. Mile Albin with SWIPCO met with the board requesting adoption of Multi-Jurisdiction Hazard Mitigation Plan. Albin went through the plan with the board. The board requested the following flood areas be added to the plan: Hamburg, Mule Slough, Riverton and Walnut Creek. They also added Lower Nishnabotna River Study to the plan. Albin said the plan should be in place before any more flooding events. Motion was made by Morgan authorizing Chairman Hendrickson sign the Multi-Jurisdiction Hazard Mitigation Plan and approve the following Resolution 2010-39. Larson, aye; Morgan, aye; Hendrickson, aye.
RESOLUTION ADOPTING THE FREMONT COUNTY MULTI-JURISIDICTIONAL HAZARD MITIGATION PLAN FOR UNICORPORATED FREMONT COUNTY, IOWA
WHEREAS, Fremont County has completed its portion of the Multi-Jurisdictional Hazard Mitigation Plan; and,
WHEREAS, review of the Hazard Mitigation Plan was open to the public; and,
WHEREAS, Fremont County has reviewed the recommendations of the Hazard Mitigation Plan and is in agreement with the priorities contained herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Fremont County hereby adopts the Fremont County Multi-Jurisdictional Hazard Mitigation Plan, as amended by Federal Emergency Management Agency for approval, as the guiding document for hazard mitigation in the city.
PASSED AND APPROVED this 9th day of November, 2010.
ATTEST:
/s/ Joan Kirk /s/ Earl Hendrickson, Chairman
Fremont County Auditor
At 10:20 a.m. Fremont County Engineer Dan Davis met with the board requesting approval of temporary easement contract between Joseph M. and Mary R. Jordon and Fremont County for project L-4-8-2. Motion was made by Morgan to approve the temporary easement. Larson, aye; Morgan, aye; Hendrickson, aye.
In other business, the following claim was approved for hand written warrant. General Supplemental Fund; Official Publications, correction to expenses, elections, $340.37.
At 10:00 a.m. motion was made by Morgan to table the non-elected departments head performance appraisal until November 16th. Larson, aye; Morgan, aye; Hendrickson, aye.
At 10:35 a.m. there being no further business, Morgan made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
November 12, 2010:
The Fremont County Board of Supervisors met in special session on Friday, November 12, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.
At 9:00 a.m. The board met to re-canvass the Farragut Precinct votes for the Board of Supervisors Race held on November 2, 2010, General Election. The three-member recount board counted the precinct votes by hand with the outcome showing one more vote for each of the two candidates, Donald M. McAllister and Don Bart Bartholomew. The 2010 General Election results are now official with Randy Hickey and Don Bart Bartholomew declared the winners.
The chairman of the board also drew the name of Teresa Johnson as Prairie Township Clerk.
At 9:15 a.m. there being no further business, Morgan made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
November 16, 2010:
The Fremont County Board of Supervisors met in regular session on Tuesday, November 16, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session and special Board session of November 12, 2010 were read and approved. The agenda was approved as posted.
At 9:14 a.m. Larry Morris left a written offer and check to show his interest in purchasing a county-held Tax Sale Certificate.
At 9:15 a.m. Kate Gronstal with Ebmeier Engineering met with the board regarding last year’s heavy snowfall damaging the courthouse attic beams. Gronstal presented a primary repair schedule and a secondary repair schedule. Gronstal said it is her recommendation to have the work done all at once, opposed to having the contractors come back again to finish the job. Gronstal said the cost for doing the entire job would be approximately $85,000. Also present was Jim Ebmeier. Ebmeier said the contractor would have to have the Board of Supervisor’s approval before doing any welding in the attic, and it was their recommendation to have the county’s insurance company’s okay before any welding is done. Ebmeier Engineering is asking what amount of bond the county is going to require. Ebmeier suggested the county attorney be involved in the bonding requirement. Whitehead will be meeting with a representative of ICAP Insurance to go over details of the snow damage.
Twila Larson stopped by to introduce Nathan Vanderplaats, aide to Senator Tom Harkin.
At 10:00 a.m. Arnold Emberton, Information Technology Director met with the board for his performance appraisal. Emberton requested to go into closed session. At 10:03 a.m. Larson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Morgan, aye; Larson, aye; Hendrickson, aye. Present were Joan Kirk, Auditor, Earl Hendrickson, Cara Morgan and Chuck Larson. At 10:04 a.m. the Board went into closed session. At 10:19 a.m. motion was made by Larson to go out of closed session. Vote: Morgan, aye; Larson, aye; Hendrickson; aye.
At 10:20 a.m. Steve Whitehead, Maintenance Supervisor met with the board for
his performance appraisal. Whitehead requested to go into closed session. At
10:21 a.m. Morgan made a motion to go into closed session according to Iowa Code
21.5(c) to evaluate the professional competency of an individual whose
appointment, hiring, performance or discharge is being considered when necessary
to prevent needless and irreparable injury to that individual’s reputation. Vote
– Morgan, aye; Larson, aye; Hendrickson, aye. Present were Joan Kirk, Auditor,
Earl Hendrickson, Cara Morgan and
Chuck Larson. At 10:21 a.m. the Board went into closed session. At 10:39 a.m.
motion was made by Morgan to go out of closed session. Vote: Morgan, aye;
Larson, aye; Hendrickson; aye.
At 10:40 a.m. Jan Winkler, Fremont County CPC/Community Services Director met with the board for her performance appraisal. Winkler requested to go into closed session. At 10:41 a.m. Larson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Morgan, aye; Larson, aye; Hendrickson, aye. Present were Joan Kirk, Auditor, Earl Hendrickson, Cara Morgan and Chuck Larson. At 10:42 a.m. the Board went into closed session. At 11:00 a.m. motion was made by Morgan to go out of closed session. Vote: Morgan, aye; Larson, aye; Hendrickson; aye.
At 11:02 a.m. Dan Davis, Fremont County Engineer met with the board for his performance appraisal. Davis requested to go into closed session. At 11:03 a.m. Larson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Morgan, aye; Larson, aye; Hendrickson, aye. Present were Joan Kirk, Auditor, Earl Hendrickson, Cara Morgan and Chuck Larson. At 11: 04 a.m. the Board went into closed session. At 11:19 a.m. motion was made by Morgan to go out of closed session. Vote: Morgan, aye; Larson, aye; Hendrickson; aye.
At 11:20 Motion was made by Morgan authorizing Chairman Hendrickson to sign Final Payment Voucher with US Asphalt Company for Project FM-CO36 (55) - -55-36. Morgan, aye; Larson, aye; Hendrickson, aye.
In other business, the Sheriff’s Monthly Report was approved.
Payroll and claims were approved for November 19, 2010.
At 11:30 a.m. there being no further business, Larson made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
November 23, 2010:
The Fremont County Board of Supervisors met in regular session on Tuesday, November 23, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 6:30 p.m. Jan Winkler, Fremont County CPC/Community Services Director met with the board. Motion was made by Larson to approve Fremont County Strategic Plan Report for July 1, 2009 to June 30, 2010. Morgan, aye; Larson, aye; Hendrickson, aye.
Motion was made by Morgan to approve and sign Sharepoint MOU. Morgan, aye; Larson, aye; Hendrickson, aye.
At 6:45 p.m. Jim Ebmeier and Kate Gronstal, with Ebmeier Engineering, were present. Motion was made by Larson to approve Final Plans & Contract documents regarding Courthouse Roof Repairs. Morgan, aye; Larson, aye; Hendrickson, aye.
At 7:30 p.m. Motion was made by Morgan to approve the following Resolution
2010-40.
RESOLUTION NO. 2010-40
A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, the Fremont County Board of Supervisors proposes to assign the
following certificate of purchase at tax sale to Larry R. Morris Jr., 3208
Jeffrey Circle, Independence, Missouri 64055, for $750.00. Parcel Number
470470121000000 – East 1/2 Lots 8 & 9 Block O, SIDNEY, in the original town of
Sidney, Fremont County, Iowa, according to the recorded plat thereof.
THEREFORE, be it resolved that a public hearing on the foregoing proposal shall be held at 10:00 a.m. on the 14th day of December, 2010, in the Boardroom of the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2). The Fremont County Auditor is directed to publish a notice of public hearing in the Sidney Argus Herald, at least four days but not more than twenty days before the date of the public hearing.
Motion to approve made by Morgan.
Adopted this 23rd day of November, 2010
ATTEST:
/s/Joan Kirk
/s/ Earl
Hendrickson, Chairman, aye
Fremont County Auditor
/s/ Cara Morgan
aye
. /s/ Chuck Larson
aye
At 7:35 p.m. Mike Crecelius, Emergency Management Coordinator/Environmental Health Specialist met with the board to discuss Radio Narrowbanding. While at the Governor’s Conference, Crecelius attended a session put on by Iowa Statewide Interoperable Communications System Board. The ISICSB discussed the FCC Mandated narrowbanding Deadline of 12/31/2012. Mike gave the Sheriff’s Office, Road Department, Home Health and every fire and rescue department a check list. Not every department has turned the check list back in. FCC is not going to back down on this and will fine operator up to $10,000 per day for not being compliant. Crecelius needs to know the approximate expense of updating systems because there are going to be some grants available after the first of the year. Crecelius left a handout and is going to deliver the handout to each fire department to notify them of what will happen if they do not switch over.
In other business, the Sheriff’s Monthly Report was approved.
At 8:00 p.m. there being no further business, Larson made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, November 30, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting.
At 9:00 a.m. Fremont County Engineer, Dan Davis met with the board to discuss the closing of the Thurman Quarry. Davis just wanted to let the board know in closing the quarry the county may have some reseeding cost. Davis said he would meet with inspectors in the spring to further discuss it.
At 9:07 a.m. Dan Davis, Engineer met with the Board regarding an employee. At 9:08 a.m. Larson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Hendrickson, aye; Morgan, aye; Larson, aye. Present were Joan Kirk, Auditor, Earl Hendrickson, Cara Morgan and Chuck Larson. At 9:08 a.m. the Board went into closed session. At 9:25 a.m. motion was made by Morgan to go out of closed session. Vote: Hendrickson, aye; Morgan, aye; Larson, aye. No action was taken.
Motion was made by Morgan authorizing Chairman Hendrickson to sign ROW Permit for Windstream Communication to Place 700’ of Telephone Cable along 195th St. Sidney East Twp Sections 19 & 24. Larson, aye; Morgan, aye; Hendrickson, aye.
9:30 a.m. Fremont County Sheriff, Kevin Aistrope presented a bid from Kelly’s Carpet for $2,798.05 for a commercial grade carpet to replace worn out carpet in the deputies’ office area of the Sheriff’s Office. Motion was made by Larson to approve the bid. Hendrickson and Morgan said they would like to see how much the bids are going to be to fix the courthouse roof before approving the carpet expenditure. Hendrickson, nay; Morgan, nay; Larson aye.
Regarding the Animal Protection & Control Ordinance the board approved the ordinance for publication.
Sheriff Aistrope said on January 18, 2010, $22,289.00 was deposited with the Fremont County Treasurer as property seized for forfeiture. The case has now been settled and per court order Aistrope needs to amend his budget so he can distribute the appropriate funds according to the Stipulation and Order. Motion was made by Larson to approve the budget amendment. Morgan, aye; Larson, aye; Hendrickson, aye.
In other business, payroll and claims for December 3, 2010 were approved.
At 10:05 a.m. there being no further business, Morgan made a motion to adjourn.
Morgan, aye; Larson, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Earl Hendrickson, Chairman
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