Board of Supervisors Minutes

At 8:30 a.m. on Tuesday, October 9, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Cara Morgan, Dan Davis, Karen Berry, Darren Osborne, Jennifer McAllister, Dan Davis, Mike Crecelius, Danny Toma, John Travis, Arnold Emberton and Joan Kirk. Topics discussed were: meeting with 403 project contractor for demolition; collecting taxes; jail committee information on county website; well permits/septic permits; FEMA work; county roads.

The Fremont County Board of Supervisors met in regular session on Tuesday, October 9, 2012, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Randy Hickey was not present for this meeting.

At 9:00 a.m. Dan Davis, Engineer, met with the board for approval of the following:

Motion was made by Morgan to sign Work in ROW Permit for Windstream to place telephone cable across 185^th Ave to 1773 212^th St. Bartholomew, aye; Morgan, aye.

Motion was made by Morgan to sign Work in ROW Permit for IAMO Telephone Co for underground construction of fiber optic cable on 290^th St., West of Fremont Ave. Bartholomew, aye; Morgan, aye.

At 9:15 a.m. Gean Clapper, Jail Study Committee, met with the board to discuss the progress on Property "A". Phase I of the Jail Study is complete, and they will soon be moving forward with Phase II.

Motion was made by Morgan approving Real Estate Option to Purchase.

Two claims were approved for hand written warrants. General Basic; Room & Board; Sheriff; Option to Purchase, $2,250.00, and General Basic; Room & Board; Sheriff; Preparation of Agreement. $150.00.

In other business, the Recorder’s Monthly Report was approved.

At 10:00 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

October 16, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, October 16, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Bill Sapp, Alan Marsh and Les Robbins visited with the board regarding the I29/Hwy 2 TIF, requesting the release of the June 30^th payment. Upon legal advice the board is forwarding information provided, to a licensed accountant for timely review, and has stated they will respond accordingly. Sapp indicated they may seek action against the county. Also discussed were incorrect legal descriptions on the TIF agreement and DNR violations.

At 9:35 a.m. Dan Davis, Engineer met with the board to request the approval of the following:

Motion was made by Morgan authorizing Chairman Hickey to sign DOT payment Voucher for HGM Construction Services on J-64 ER Project. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Morgan authorizing Chairman Hickey to sign DOT payment Voucher for HGM Construction Services on Thurman Bridge Project. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:50 a.m. Motion was made by Morgan approving the following Resolution. Morgan, aye; Bartholomew, aye; Hickey aye.

RESOLUTION 2012-39

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and

WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2013 and January 31, 2014 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).

Attest:
/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

At 9:35 a.m. Motion was made by Morgan to approve Cigarette/Tobacco License for Wilds RV and Golf Resort. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:40 a.m. Motion was made by Morgan to approve hiring accounting firm of Bohnsack & Frommelt LLP, Certified Public Accountants, specializing in County Audits to review I29/Hwy 2 SID TIF Information. Morgan, aye; Bartholomew, aye; Hickey aye.

At 10:00 a.m. Tricia Boggs and Mike Raes, Homeland Security met with the board to discuss EMPG Grants. Also present was Pat Sheldon, Brian Hardy, Mike Crecelius and Christy Briley. Boggs said because the Federal Government is on a different fiscal year, when moneys come in and go out, they were requesting we use project codes so it would be easier to tell which fiscal year they apply to. Project codes will be added to the necessary line items.

At 10:20 a.m. Kevin Aistrope, Sheriff, and Steve Owen, First Deputy, met with the board requesting approval of a vehicle lease program. Owen handed out the costs of car repairs and expenses, and trade in values the county has had over the last few years. They feel it would be in the best interest of the county to sign a lease to replace three cars a year for the next six years. Morgan said the process the county is using now will have the cars replaced every four years without entering into a lease agreement with 4% interest. Hickey said he would like to see the figures for a four year program.

In other business, payroll and claims for October 19, 2012, were approved.

At 11:00 a.m. there being no further business, Bartholomew made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

October 23, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, October 23, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 6:00 p.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 6:00 p.m. James Doyle, met with the board to discuss the street in front of St. Patrick’s Church in Imogene. Doyle said the street in front of the church really needs repaired, and was wondering if the board had any insight as to what would be the best way get the work done, while trying to save the city money. Hickey said that cities levy money for street repairs so he may want to check that possibility. The board also suggested he talk to the County Engineer because he would know more about possible solutions and costs.

At 6:15 p.m. Kevin Aistrope, Sheriff, met with the board requesting the county approve a Lease Agreement to purchase County Patrol Vehicles. Hickey made the recommendation to continue as we have in years past, to purchase vehicles as the county can afford them.

At 6:30 p.m. Prochaska & Associates, met with the board to summarize Phase I of the Jail Study with a slide show. Present were Steven A. Riley, Scott A. Lundberg and Jay Weingarten with Prochaska & Associates. Gean Clapper said the jail committee is requesting to proceed to Phase II. Morgan made a motion to proceed with Phase II of the jail study. Also present were Gean Clapper, Lona Lewis, Kevin Aistrope & Mike Crecelius.

At 7:15 p.m. Morgan made a motion to sign a contract with Mike Crecelius and John Travis to be monitors for the 403 Project. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 7:40 p.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                             Randy Hickey, Chairman

October 30, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, October 30, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Danelle Bruce, CPC, met with the board requesting approval to hire a new employee to replace someone that is leaving in November, and possibly a new part-time employee in the spring. Bruce indicated the need for a part-time person because of increased case load. Morgan made a motion to hire a full time person right now, and consider hiring a part-time person in the spring. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:30 a.m. Dan Davis, Engineer, met with the board for approval/discussion of the following:

Motion was made by Morgan authorizing Chairman Hickey to sign Agreement with HGM for County Road J-18 Phase I Resurfacing. Morgan, aye; Bartholomew, aye; Hickey aye.

Discussion regarding a 28E Agreement with City of Sidney concerning Truck Route Signs placed around Sidney rerouting any truck traffic to a road the county maintains. Davis did not think this would have a bad effect on the road, but if the supervisors hear a lot of complaints they may want to rethink the 28E Agreement.

Sick Leave was discussed, Davis said several employees would like to donate sick leave to someone that is injured and cannot work. Morgan said this has come up in the past, and they were advised not to allow it because of difference in pay levels, and inconsistence in whom the receiving party is.

At 9:45 a.m. Danny Toma, Maintenance, met with the board for approval/discussion of the following:

Toma is requesting funds to get the courthouse wall repairs completed. One area that needs repaired will cost $92.00, which will be a charge for materials only. Repairs to fix a part of the south wall damaged by a pickup running into it a couple of years ago will cost approximately $712.00 to repair. A tree fell on the wall during a summer storm, a year ago, will cost approximately $1,284.00 to repair. The last area that needs repaired is a few places damaged by using the wrong kind of ice melt, over the past few years, and that will cost approximately $744.00. Morgan moved to go ahead with repairs to the wall. Morgan, aye; Bartholomew, aye; Hickey aye.

Toma said the courthouse boiler is leaking, and the way it looks it was leaking last year when the heat tubes where replaced. Toma received two bids to replace the boiler, Rasmussen bid and Gowing Plumbing bid. A new boiler will bring the boiler up to code. Morgan asked if the boiler could make it through the winter, and Toma said he did not know. Toma said they have an emergency boiler they can set up outside the building, but it is expensive. Bartholomew asked if it could be repaired. Repairing it could be expensive, and may still need to be brought up to code. Recently the board has been talking to Taylor County regarding central heat and air recently completed in Taylor County Courthouse. Since they had a similar situations Hickey and Toma will arrange a time to go to Taylor County to see how that is working for them.

Toma also discussed arranging for floor mat replacement and cleaning through The Cintas Company. Toma presented rates for weekly, biweekly and monthly services saying it was a real flexible plan, and can be changed anything during a three year contract period. Also present was Karen Berry, reminding the group that some plans could be costly. The board decided to let Toma do what he feels best regarding the mats. Morgan made a motion to approve the Cintas contract. Morgan, aye; Bartholomew, aye; Hickey aye.

At 10:15 a.m. Motion was made by Morgan to approve Class B Native Wine/Sunday Sales Permit for Southern Loess Hills Welcome Center.

In other business, payroll and claims were approved for November 2, 2012.

The following claim was approved for hand written warrant. General Basic Fund; Veterans Affairs Commission; VA mileage & per diem, $36.00.

At 10:20 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Bartholomew, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

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