Board of Supervisors Minutes
September 2018
September 4, 2018:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 4, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous board session were read and approved.
Also present for this meeting was Sandy Parmenter with the Valley News Today.
The board discussed the allocation of Hotel/Motel Tax funds to FREDCO. FREDCO is asking if they will receive funds for the 2nd Quarter that were distributed in 2018-2019. Graham stated that he told FREDCO in their January 2018 meeting that the funding would be ending June 30, 2018. Motion made by Graham that funding to FREDCO concluded on June 30, 2018. Motion carried unanimously.
Motion by Graham to sign letter of engagement for bond counsel with Ahlers & Cooney. Hickey, aye; Graham, aye; Hendrickson, nay.
Engineer Dan Davis met with the board for the approval of the following:
Motion by Hendrickson to allow Chairman Hickey to sign an application for underground construction with Iamo Telephone Co. for fiber optic cable on Fremont Avenue .41miles south from 280th Street (12-67-40). Motion carried unanimously.
Motion made by Hendrickson to allow Chairman Hickey to sign utility permit for MidAmerican Energy for setting of a wood pole with a down guy in ROW & installing 60' of overhead triplex above the road. Motion carried unanimously.
Claims were approved for September 7, 2018.
At 9:21 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
September 11, 2018:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 11, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous board session were read and approved.
Also present for this meeting was Sandy Parmenter with the Valley News Today, Lyle Tackett, Steve MacDonald, Scott Hummel, Wilbur Henkle, Becky Schull, Sherry Gilbert, Dan Davis, Bob Geiger, Doug Weber, Rob Petti and Kevin Aistrope.
Motion made by Hendrickson to approve the following resolution for new hire for the Sheriff’s Department. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 11th day of September, 2018, that the following individual shall be approved as a Jailer for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be August 20, 2018:
Austin Zane Burge
Motion was
made by Hendrickson.
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ATTEST: |
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/s/Kristi O'Neal |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Assistant Auditor |
/s/ Terry Graham |
aye |
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/s/ Earl Hendrickson |
aye |
Motion made by Hendrickson to approve the following resolution for new hire for the Sheriff’s Department. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 11th day of September, 2018, that the following individual shall be approved as a Jailer for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be August 28, 2018:
Jessica Lynn Meier
Motion was
made by Hendrickson.
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ATTEST: |
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/s/Kristi O'Neal |
/s/ Randy Hickey, Chairman |
aye |
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Fremont County Assistant Auditor |
/s/ Terry Graham |
aye |
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/s/ Earl Hendrickson |
aye |
Engineer Dan Davis met with the board for the approval of the following:
Motion by Hendrickson to allow Chairman Hickey to sign Contract with Luke and Beverly Joan McGargill Revocable Trust and Fremont County on Proj #L-5-17-1 - - 73-36. Motion carried unanimously.
Motion by Graham to allow Chairman Hickey to sign Contract with Albert Fichter Jr. and Fremont County on Proj # L-5-17 - -73-36. Motion carried unanimously.
Motion by Hendrickson to allow Chairman Hickey to sign digitally the performance bond and contract for Project #FM-CO36(77) - -55-36, Manatts seal coat work on L-40, M-16, & Waubonsie Avenue. Motion carried unanimously.
Motion by Hendrickson to allow Chairman Hickey to sign IDOT payment voucher with McClure Engineering Company for Proj #BRS-CO36 (76)—60-36, box over Mule Slough. Motion carried unanimously
The Board discussed the future of the Fremont County Golf Course and requested the Conservation Board prepare a 5 year plan with a goal of continuing to increase revenues to offset expenditures. After much discussion, both Boards agreed that the Fremont County Golf Course serves the community by hosting fundraising golf tournaments for nonprofit organizations, hosts local schools golf teams and brings revenue and tourism into the community.
Motion made by Graham to allow Chairman Hickey sign GAX fund request for payment under CDBG for the Iowa Watershed Approach project. Motion carried unanimously.
At 9:47 a.m., Graham made the motion to recess until the 10:00 a.m. public hearing regarding General Obligation Bond. Motion carried unanimously.
At 9:59 a.m., Hickey made a motion to re-open the meeting. Motion carried unanimously.
At 10:00 a.m., motion was made by Graham to go into public hearing. A public hearing regarding General Obligation Bond was held. Present were Supervisors Randy Hickey, Terry Graham, Earl Hendrickson, and Assistant Auditor Kristi O’Neal. Also present was Sandy Parmenter from the Valley News Today, Kevin Aistrope, Shari Schmitz and Kathie Hansel. At 10:01 a.m., hearing no objections, motion was made by Graham to close the public hearing. Motion carried unanimously.
The Board of Supervisors of Fremont County, State of Iowa, met in regular session, in the Board Room, County Courthouse, 506 Filmore Street, Sidney, Iowa, at 10:00 A.M., on the above date. There were present Chairperson Randy Hickey, in the chair, and the following named Board Members: Terry Graham, Earl Hendrickson
Board Member Hickey introduced the following resolution entitled "RESOLUTION APPROVING OFFICIAL STATEMENT", and moved that the resolution be adopted. Board Member Graham seconded the motion to adopt. The roll was called and the vote was, Hickey, aye; Graham, aye; Hendrickson, nay.
Whereupon, the Chairperson
declared the resolution duly adopted as follows:
RESOLUTION NO. 2018-52
RESOLUTION APPROVING OFFICIAL STATEMENT
WHEREAS, in conjunction with its Underwriter, Northland Securities, Inc., the County has caused a Preliminary Official Statement to be prepared outlining the details of the proposed sale of the Notes; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, STATE OF IOWA:
Section 1. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Chairperson and Auditor, upon the advice of bond counsel and the County's Underwriter, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Notes for sale.
PASSED AND APPROVED this 11th day of September, 2018.
/s/ Randy Hickey
Chairperson
ATTEST:
/s/ Kristi O’Neal
County Assistant Auditor
CERTIFICATE
STATE OF IOWA )
COUNTY OF FREMONT ) SS
)
I, the undersigned County Auditor of Fremont County, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the County showing proceedings of the Board, and the same is a true and complete copy of the action taken by the Board with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Board and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Board pursuant to the local rules of the Board and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective County offices as indicated therein, that no Board vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the County or the right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of
the Board hereto affixed this 11th day of September, 2018.
/s/ Kristi O’Neal, Assistant Auditor
County Auditor, Fremont County, State of Iowa
The Board of Supervisors of Fremont County, State of Iowa, met in regular session, in the Board Room, County Courthouse, 506 Filmore Street, Sidney, Iowa, at 10:00A.M., on the above date. There were present Chairperson Hickey, in the chair, and the following named Board Members: Terry Graham, Earl Hendrickson
The Chairperson announced that this was the time and place for the public hearing and meeting on the matter of the authorization of a Loan Agreement and the issuance of not to exceed $1,950,000 General Obligation Capital Loan Notes, in order to provide funds to pay the costs of acquisition, construction and installation of peace officer communication equipment and other emergency services communication equipment and systems, for essential county purposes, and that notice of the proposed action by the Board to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes had been published as provided by Sections 331.402 and 331.443 of the Code of Iowa.
The Chairperson then asked the Auditor whether any written objections had been filed by any resident or property owner of the County to the issuance of the Notes. The Auditor advised the Chairperson and the Board that no written objections had been filed. The Chairperson then called for oral objections to the issuance of the Notes and none were made. Whereupon, the Chairperson declared the time for receiving oral and written objections to be closed.
(Attach here a summary of objections received or made, if any)
Whereupon, the Chairperson declared the hearing on the authorization of entering into a Loan Agreement and the issuance of the Notes to be closed.
The Board then considered the proposed action and the extent of objections thereto.
Whereupon, Board Member Hickey introduced and delivered to the Auditor the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $1,950,000 GENERAL OBLIGATION CAPITAL LOAN NOTES", and moved:
that the Resolution be adopted.
Board Member Graham seconded the motion. The roll was called and the vote was,
Motion made by Graham to pass Resolution approving Official Statement. Graham, aye; Hickey, aye; Hendrickson, nay. Motional carried.
Whereupon, the Chairperson declared the measure duly adopted.
RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $1,950,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
WHEREAS, pursuant to notice published as required by law, the Board of Supervisors has held a public meeting and hearing upon the proposal to institute proceedings for the authorization of a Loan Agreement and the issuance of not to exceed $1,950,000 General Obligation Capital Loan Notes, for the essential county purposes, in order to provide funds to pay the costs of acquisition, construction and installation of peace officer communication equipment and other emergency services communication equipment and systems, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Notes; and following action is now considered to be in the best interests of the County and residents thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY, STATE OF IOWA:
Section 1. That this Board does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $1,950,000 General Obligation Capital Loan Notes, for the foregoing essential county purposes.
Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Notes. The amounts so advanced shall be reimbursed from the proceeds of the Notes not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted.
PASSED AND APPROVED this 11th
day of September, 2018.
/s/ Randy Hickey
Chairperson
ATTEST:
/s/ Kristi O’Neal
County Assistant Auditor
CERTIFICATE
STATE OF IOWA )
COUNTY OF FREMONT ) SS
)
I, the undersigned County Auditor of Fremont County, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the County showing proceedings of the Board, and the same is a true and complete copy of the action taken by the Board with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Board and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Board pursuant to the local rules of the Board and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective County offices as indicated therein, that no Board vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the County or the right of the individuals named therein as officers to their respective positions.
WITNESS my hand and the seal of
the Board hereto affixed this 11th day of September, 2018
/s/ Kristi O’Neal, Assistant Auditor
County Auditor, Fremont County, State of
Iowa
Claims were approved for September 14, 2018.
At 10:09 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
September 18, 2018:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 18, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous board session were read and approved.
Claims were approved for September 21, 2018.
At 9:04 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, September 25, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous board session were read and approved.
Also present for this meeting was Sandy Parmenter with the Valley News Today.
Engineer Dan Davis & Purchasing Agent Jeff Shirley met with the board regarding the purchase of a used pickup for his department. Their current pickup is not in usable condition. There is one at Larson’s that is newer, but it has more miles. There is one in Des Moines that has a plow included. Shirley recommends the pickup in Des Moines. Motion by Hendrickson to purchase the used pickup with the plow in Des Moines. Motion carried unanimously.
Motion by Hickey to table the resolution directing the acceptance of a proposal to purchase general obligation capital loan notes, series 2018A per Northland Securities. Motion carried unanimously.
Motion made by Graham to approve the class B native wine, class B beer, and Sunday sales liquor license for Finders Keepers Antique Mall and Coffee Shop. Motion carried unanimously.
Claims were approved for September 28, 2018.
At 9:14 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Randy Hickey, Chairman