Board of Supervisors Minutes
August 2009
August 5, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, August 5, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:00 a.m. motion was made by Morgan to appoint Ray Wallace as Weed Commissioner. Hendrickson, aye; Morgan, aye; Larson, aye.
At 9:10 a.m. motion was made by Hendrickson to authorize Chairman Larson to approve Class C Beer Permit and Sunday Sales for Crossroads Travel Center. Hendrickson, aye; Morgan, aye; Larson, aye.
At 9:15 a.m. let the records show the Sheriff did not attend this meeting.
At 9:30 a.m. Information Technology Director Arnold Emberton gave a department update.
At 9:45 a.m. the Board of Supervisors discussed the budget shortfall. At 10:05 a.m. Morgan made a motion to table the subject until later in the meeting. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:05 a.m. motion was made by Morgan to approve the second consideration and vote on ordinance and in support of said ordinance concerning solicitation. Morgan made a motion to go ahead with the second consideration and vote. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:15 a.m. County Engineer Dan Davis met with the Board for bid letting for bridge repair on Walnut Creek, FEMA Project #12. Four bids were opened: Peterson Contractors $67,000; Herberger Construction $48,669; Cunningham Reis Company $46,135; Murphy Heavy Contracting $97,101. Hendrickson made a motion to accept the low bid of $46,135 pending the Engineer’s approval after further review of the bid. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Hendrickson to authorize Chairman Larson to sign agreement between Fremont County and IDOT for Federal STP for grading and paving of Knox Road. Hendrickson, aye; Morgan, aye; Larson, aye.
Also discussed was Emergency Management’s facility at the road department, and the possibility of selling the road department’s semis locally instead of trading them in.
At 10:35 a.m. the Board continued discussion on the budget shortfall. One of the considerations was an 8% decrease for General Basic and a 2% decrease of Rural Services Basic. There will be further discussion at the department head meeting August 12.
In other business, the county recorder’s monthly report was approved.
Claims for August 7, 2009, were approved.
At 11:00 a.m., there being no further business, motion was made by Morgan to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
August 12, 2009:
At 8:30 a.m. on Wednesday, August 12, 2009, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Chuck Larson, Earl Hendrickson, Cara Morgan, Art Claiborne, Dan Davis, Nancy Henneman, Steve Whitehead, Margaret Henkle, Margaret Johnson, Mike Crecelius, Steve Owen, Arnold Emberton and Joan Kirk. Topics discussed were: Use of credit cards for permits in Recorder’s office; sheriff deputy grant/speed trailer; equalizing VA benefits from county to county; flea market; budget shortfall.
The Fremont County Board of Supervisors met in regular session on Wednesday, August 12, 2009, in the Fremont County Courthouse Boardroom, with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:15 a.m. Fremont County Engineer Dan Davis met with the Board to discuss bids on replacing A-21 and A-22 trucks. Motion was made by Hendrickson to table purchasing new trucks at this time. Morgan, aye; Hendrickson, aye; Larson, aye.
Motion was made by Morgan to authorize Chairman Larson to sign DOT pay voucher for HDM on Knox Road Project. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Hendrickson to authorize Chairman Larson to sign Work in ROW Permit for Bud Mount, 350th Ave. Morgan, aye; Hendrickson, aye; Larson, aye.
At 9:33 a.m. Dan Davis gave a department update.
At 9:40 a.m. Marty Maher met with the Board requesting a load of dirt delivered to his property when the county trucks are in his area. The Board gave their approval and agreed to leave it up to Davis as to when a project might be close by. Davis said he would put him on the list.
At 9:45 a.m. Steve Whitehead, Maintenance Supervisor, met with the Board regarding renewing a sprinkler system contract for $155.00. Motion was made by Morgan to approve the contract. Morgan, aye; Hendrickson, nay; Larson, aye.
At 10:00 a.m. motion was made by Morgan to approve Solicitation Policy Ordinance 2009-1. Morgan, aye; Hendrickson, aye; Larson, aye.
At 10:15 a.m. motion was made by Morgan to approve the signing of County Drainage District Agreement between IDOT and Board of Supervisors Acting as Trustees for Scott Twp. Drainage – Project No. IMX-29-1(80)24–02-36, IMX-29-1(67)24—02-36. Morgan, aye; Hendrickson, aye; Larson, aye.
At 11:12 a.m. the Board continued discussing the budget shortfall.
The Sheriff’s monthly report was approved.
In other business, August 14, 2009 payroll was approved.
At 11:45 a.m., there being no further business, motion was made by Morgan to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
August 19, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, August 19, 2009, in the Fremont County Courthouse Boardroom with Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board for a department update.
At 9:15 a.m. Mike Crecelius, Emergency Management Coordinator/EnvironmentalHealth Specialist, met with the Board for a department update.
At 9:22 a.m. let the records show Patricia Rengifo-Lant joined the meeting.
At 9:30 a.m. Fremont County Recorder Margaret Henkle met with the Board and explained the importance of the services she provides in her department. After a few suggestions concerning county finances, Henkle said if she has to cut her budget everyone should have to make the same cuts. Henkle said there are some things she could cut, but feels everyone needs to be treated equally. Hendrickson agreed with Henkle.
At 9:45 a.m. Morgan made a motion to table signing the County Substance Abuse Contract until they could speak to Jan Winkler. Hendrickson, aye; Morgan, aye.
At 10:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Morgan to approve the following Resolution 2009-48. Hendrickson, aye; Morgan, aye.
RESOLUTION FOR TEMPORARY ROAD CLOSING AND DETOUR DESIGNATION
WHEREAS, Chapter 306, Section 306.41 of the Code of Iowa, provides for the temporary closing of a highway for construction, reconstruction, maintenance or natural disaster, and that any numbered road closed for over forty-eight hours shall have a designated detour route, and
WHEREAS, BNSF Railroad is repairing a railroad grade crossing on County Route J34 on Airport Road in Fisher Township. This road will require temporary closing from west right-of way of U.S. Highway 59 near the NE Corner of Section 25, T69N-R40W, thence West on Airport Road 300 feet and terminating, and
WHEREAS, the detour route shall begin at the intersection of U.S. Highway 59 and Airport Road at the NE corner of Section 25, T69N-R40W, thence South 1.0 miles on Highway 59 to the intersection of Iowa Highway 2; thence West on Highway 2, 1.0 mile to the intersection of Manti Road; thence North on Manti Road, 1.0 mile to the intersection of Airport Road; thence East on Airport Road, approximately 0.9 mile and terminating at a point approximately 300 feet West of Highway 59.
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the above-described road be temporarily closed and the detour established as necessary until such time as said construction or reconstruction work has been completed.
Motion to approve made by Morgan.
Approved this 19th day of August, 2009.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
absent
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
Motion was made by Morgan to sign contracts and bonds for Bridge Repair Project No. L-FEMA-12(09). Hendrickson, aye; Morgan, aye.
At 10:15 a.m. Bob Clapper met with the Board to discuss maintenance of the road near his residence on Waubonsie Avenue. Clapper reported they do not maintain his road anymore. Davis felt there could have been some misunderstanding over whom the road belonged to but assured him they would get it rocked.
At 10:15 a.m. Kevin Aistrope came to the meeting. He reported the Sheriff’s office had a vehicle wrecked; the accident happened just across the Missouri line on Interstate 29. Aistrope feels the trucker’s insurance will take care of replacing or repairing the vehicle.
At 10:30 a.m. Steve Whitehead, maintenance supervisor, met with the Board regarding a request from the City of Sidney wanting to plant a Douglas Fir tree in the courtyard. The city is planning on decorating it at Christmas time. Morgan made a motion to let the City of Sidney plant a tree in the courtyard. Hendrickson, aye; Morgan, aye.
In other business, claims for August 21, 2009 were approved.
At 10:30 a.m., there being no further business, Morgan made a motion to adjourn. Morgan, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
The Fremont County Board of Supervisors met in regular session on Wednesday, August 26, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Patricia Rengifo-Lant was present.
At 6:30 p.m. the Board re-evaluated their meeting schedule. Motion was made by Morgan to change the meeting days from Wednesday to Tuesday with the first Tuesday meeting being a night meeting on September 22. Hendrickson, aye; Morgan, aye; Larson, aye.
At 6:45 p.m. motion was made by Morgan to table a follow-up review on non-department heads until Wednesday, September 2, when two more reviews can be presented. Hendrickson, aye; Morgan, aye; Larson, aye.
At 7:00 p.m. Conservation Board members Becky Shull and Wilbur Henkle and Executive Director Brent Travis met with the Board for a department update. Travis reported that all membership dues are paid up. Henkle stated that July revenues were up considerably and expenses were down from what they were a year ago. He said they are working on a lease agreement and the director’s contract.
At 7:05 p.m. Mark Travis and Rhonda Sheldon arrived at the meeting.
At 7:15 p.m. Mark Travis met with the Board regarding two lots that the county owns in the Sidney city limits. The lots are located at 1003 and 1005 Clay Street. He said the city has been taking care of the lots and it costs about $100.00 each time they are mowed. He asked if the county would turn the lots over to the city and waive the back taxes. Motion was made by Morgan to table the matter until Chairman Larson can talk to the Treasurer. Hendrickson, aye; Morgan, aye; Larson, aye.
Mark Travis and Rhonda Sheldon then met with the Board regarding a sidewalk to the high school and a permit for easement usage. Rhonda said they were interested in putting in a sidewalk extending from Crawford/Marshall Funeral Chapel to the high school. She said sixth graders are now going out to the high school and the kids need other forms of transportation. The sidewalk would be wide enough for two bicycles. She said the city is working with the school and they had talked to the city engineer. They said the north side of the road would be the best place for the sidewalk and there would be a crosswalk at the school. Motion was made by Morgan to table a decision until next week so that Chairman Larson can talk to the County Engineer. Hendrickson, aye; Morgan, aye; Larson, aye.
At 7:45 p.m. Mike Alvin from Southwest Iowa Planning met with the Board with a resolution regarding the Hazard Mitigation Grant Program. Motion was made by Morgan to authorize Chairman Larson to sign the Hazard Mitigation Grant Program Planning Application and approve the following resolution. Hendrickson, aye; Morgan, aye; Larson, aye.
LOCAL MATCH RESOLUTION #2009-49
FOR THE HAZARD MITIGATION GRANT PROGRAM
WHEREAS, Fremont County (herein called "the Subgrantee"), County of Fremont, has made application through the Iowa Homeland Security and Emergency Management Division (HSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the Hazard Mitigation Grant Program, in the amount of $10,000.00 for the total project cost, and
WHEREAS, the Subgrantee recognizes the fact that this grant is based on a cost share basis with the federal share not exceeding 75%, the state share not exceeding 10% and the local share being a minimum of 15% of the total project cost. The minimum 15% local share can be either cash or in-kind match. and
THEREFORE, the Subgrantee agrees to provide and make available up to $1,500.00 (One-thousand five-hundred dollars) of local monies to be used to meet the minimum 15% match requirement for this mitigation grant application.
The resolution was passed and approved this 26 day of August, 2009.
/s/ Chuck Larson, Chairman
/s/ Earl Hendrickson
/s/ Cara Marker
At 8:00 p.m. motion was made by Morgan to authorize Chairman Larson to sign a 2010 County Substance Abuse Contract. Hendrickson, aye; Morgan, aye; Larson, aye.
At 8:10 p.m. discussion was held regarding the budget. Motion was made by Hendrickson to table further discussion until next Wednesday, September 2, when they can go over figures with the Auditor. Morgan, aye; Hendrickson, aye; Larson, aye.
At 8:30 p.m. the Board considered the bid from Rick Barton II on lots 344-351, 342, 343, 352, 353, 622-626, 629-633 in Riverton. Barton offered to pay back-taxes and expenses required by the Treasurer’s office along with $10.00 per parcel. Motion was made by Hendrickson to accept Barton’s bid. Morgan, aye; Hendrickson, aye, Larson, aye.
Payroll for August 28, 2009 was approved.
At 8:55 p.m., there being no further business, motion was made by Hendrickson to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman