Board of Supervisors Minutes
August 2002
August 1, 2002:
The Fremont County Board of Supervisors met in regular session on Thursday, August 1, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. Tracey Vanatta from Southwest Iowa Home Health Services met with the Board. Discussion was held in regards to the contract number 5883CO36. Motion was made by Hickey to authorize Chairman Aistrope to sign the FY03 Community Services Contract for a grant from the Public Health Department, State of Iowa. Motion was seconded by Whipple and carried unanimously.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Chairman
August 6, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 6, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:30 a.m. Dan Davis and Mike Batenhorst met with the Board and presented an equipment proposal package from Omaha Standard Truck Equipment for furnishing truck box and hydraulic system to the secondary road department as per notice to equipment suppliers published 7-25-02. Bids received were as follows: Force America, Des Moines, Iowa, 21,332.50 and Comp Tech, Denver, Colorado, 21,054.56. Motion was made by Hickey, seconded by Whipple to accept the low bid of 21,054.56 from Comp Tech. Motion carried unanimously.
In other business, the Recorder’s Report of Fees Collected was approved.
Payroll and claims were approved for August 9, 2002. Claim numbers 266 and 466 were not approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
August 8, 2002:
Fremont County Board of Supervisors met in regular session on Thursday, August 8, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Hickey moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. Bill Blackburn met with the Board to discuss a road closure in Scott Township.
At 9:30 a.m. Dan Davis met with the Board. Motion was made by Whipple to authorize Chairman Aistrope to sign a Universal Payment Voucher to Kirkham, Michael and Associates for engineering services in connection with the reinforced concrete box culvert at T69 R42W, Section 3, 1L-44 and Horse Creek Road, Birkby box, Project FM-CO36(29)—55-36. Motion was seconded by Hickey, carrying unanimously.
Motion was made by Hickey, seconded by Whipple to authorize Chairman Aistrope to sign the following: Design services with Kirkham, Michael and Associates, for Dutch Hollow Box, Project L-2-19-2; Design services with Kirkham, Michael and Associates, for Golf Co. Box, Project FM-CO36(33)—55-36; Design services with Kirkham, Michael and Associates, for Anderson Box, Project L-5-22-3. Motion carried unanimously.
In other business, the Sheriff’s monthly report was approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
August 12, 2002:
The Fremont County Board of Supervisors met in special session on Monday, August 12, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 2:00 p.m. Whipple moved to approve the agenda as posted; vote carried unanimously.
Bids were received until 2:00 p.m. on Monday, August 12, 2002, for the Fremont County Electrical Service Upgrade. Bids were opened publicly and read aloud. Present were Neal Scott from Farris Engineering, Deb Shannon from Commercial Electric, John O’Neal from O’Neal Electric and Arnold Emberton. Bids received and publicly opened were: $147,900 from O’Neal Electric Company, Red Oak, Iowa and $148,600 from Commercial Electric Co., PO Box 31173, Omaha, Nebraska. The public hearing on the project is at 9:00 a.m., Tuesday, August 13, 2002 and the successful bidder will be notified after the public hearing. A teleconference was held with MidAmerican Energy and MidAmerican Energy will provide a high-voltage electric overhead distribution extension during regular working hours to serve the Fremont County Courthouse.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
August 13, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 13, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Supervisor Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. a public hearing was held, as published, for the Fremont County Electrical Service Upgrade. Present were Auditor Lucille Hunt and Arnold Emberton. Bids were received until 2:00 p.m. Monday, August 12, 2002, for the Fremont County Electrical Service Upgrade. Bids were opened publicly on Monday and read aloud. Bids received were: $147,900 from O’Neal Electric Company, Red Oak, Iowa and $148,600 from Commercial Electric Co., PO Box 31173, Omaha, Nebraska. Discussion was held in regards to the condition of the wiring in the Courthouse. Due to fire hazards and safety concerns the replacement of wiring is necessary. Local option money will be used for the Fremont County Electrical Service Upgrade. It was also noted that the bids received were very close. Motion was made by Hickey to accept the low bid of $147,900 from O’Neal Electric Company of Red Oak, Iowa. Motion was seconded by Whipple with vote: Hickey, aye; Whipple, aye; Aistrope, aye. Motion carried.
Motion was made by Whipple to authorize Chairman Aistrope to sign the agreement between Waubonsie Mental Health Center and Fremont County to provide mental health services for Fremont County. Motion was seconded by Hickey and carried unanimously.
At 9:30 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hickey to approve a Knox Road Alignment Study on County Road J34 from Bluff Road to 270th Avenue, Project I.D. FM-CO36(32)—55-36, HGM Proposal No. 00072-126 with HGM Associates Inc. Motion was seconded by Whipple and carried unanimously.
The following claim was approved for a handwritten warrant. General Basic Fund: Iowa Telecom, 112.83.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Chairman
Thursday August 15, 2002:
The Fremont County Board of Supervisors met in regular session on Thursday, August 15, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Whipple moved to approve the agenda as posted; vote carried unanimously. Hickey moved to approve the minutes of the previous Board session; vote carried unanimously. The Board then read communication and heard visitors.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
Tuesday August 20, 2002:
The Fremont County Board of Supervisors met in regular session on Tuesday, August 20, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Hickey moved to approve the agenda as posted; vote carried unanimously. Whipple moved to approve the minutes of the previous Board session; vote carried unanimously.
Payroll and the following claims for August 23, 2002 were approved. Claim numbers 540, 543, 547, 559 and 568 were not approved.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County
Auditor
David Aistrope, Chairman
Thursday August 22, 2002:
The Fremont County Board of Supervisors met in regular
session on Thursday, August 22, 2002, in the Fremont County Courthouse,
Boardroom, with Aistrope and Hickey present. Whipple was attending a DOT-RUTF
meeting in Des Moines. A quorum was declared and the meeting officially called
to order at 9:00 a.m. Hickey moved to approve the agenda as posted; vote carried
unanimously. Supervisor Hickey moved to approve the minutes of the previous
Board session; vote carried unanimously.
At 9:15 a.m. County Engineer Dan Davis met with the Board. The Board asked Davis
if he knew anything about the DOT bypass around Sidney. Davis said he understood
the right of ways were purchased but he did not know when the DOT planned to
construct the bypass. Davis said that he was going to proceed with phase one for
the design of the administration and shop building for secondary road.
Sandy Supernaw, Mark Supernaw and Mark Eicheid had called for a time on the
agenda to meet with the Board in regards to a ditch in Riverton. They were to
meet with the Board at 10:00 a.m. as posted, but they did not come to the
meeting.
The Board wrote a letter of recommendation for Cory Gordon upon request by
Gordon.
At 10:45 a.m. Aistrope left to attend a SWIPCO meeting in Atlantic.
There being no further business, motion for adjournment was made.
ATTEST:
Fremont County Auditor David Aistrope, Chairman
The
Fremont County Board of Supervisors met in regular session on Tuesday, August
27, 2002, in the Fremont County Courthouse, Boardroom, with Aistrope, Hickey and
Whipple present. A quorum was
declared and the meeting officially called to order at 9:00 a.m.
Hickey moved to approve the agenda as posted; vote carried unanimously.
Supervisor Hickey moved to approve the minutes of the previous Board
session, vote carried unanimously.
At
9:00 a.m. Neal Scott from Farris Engineering met with the Board to approve the
pre-construction contract for rewiring the inside of the courthouse. John O’Neal and Robert Gowdy from O’Neal Electric, Steve
Whitehead and Arnold Emberton were present.
Scott reviewed the pre-construction contract and O’Neal said he would
take them with him to read carefully, sign and return them to the auditor’s
office along with the bond and proof of insurance.
Scott said the outages in various departments are critical and must be
planned along with the department head. He
suggested if an outage occurred because of the random wiring now to immediately
notify the contractor. Scott said
he would make sure the courthouse drawings were returned to Fremont County.
Progressive billing on the project will be done through Farris
Engineering and sent directly to the Auditor’s office for payment.
Payment will not exceed work done. A
cargo trailer will be parked in the parking lot for use by the contractor.
They will not block handicapped parking. Progress meetings will be held at least once a month and
weekly when needed. Neal Scott said
a Scope of Work report will be sent to the Auditor’s office. The anticipated start date will be in six weeks and the
completion date is set for March 15, 2003.
At
10:00 a.m. motion was made by Hickey to authorize Chairman Aistrope to sign a
contract with MidAmerican Energy to
provide a high voltage electric overhead distribution extension to serve the
Fremont County Courthouse at no charge for
Farris Engineering Project No. 02058.
This does not include overtime charges if any apply. Motion was seconded by Whipple and carried unanimously.
At
10:15 a.m. motion was made by Whipple to authorize Chairman Aistrope to sign the
certification of the cost allocation plan provided by Maximus for year ending
June 30, 2001. Motion was seconded
by Hickey and carried unanimously.
At 10:30 a.m. the first reading for
Ordinance No. 2002-3 was held: Motion
was made by Hickey to
waive the second reading. Motion
was seconded by Whipple. Whipple,
aye; Hickey, aye; Aistrope, aye. Motion
was made by Whipple to waive the third reading.
Motion was seconded by Hickey.
Whipple, aye; Hickey, aye; Aistrope,
aye.
ORDINANCE NO. 2002-3 - AN ORDINANCE TO AMEND SECTION 3. PRECINCT BOUNDARIES
OF ORDINANCE 2001-2, AN ORDINANCE ESTABLISHING THE FARRAGUT PRECINCT AND
RIVERTON PRECINCT AS A RESULT OF ANNEXATION BY THE CITY OF FARRAGUT, FREMONT
COUNTY, IOWA. PRECINCTS FOR VOTING PURPOSES IN FREMONT COUNTY, IOWA, TO AMEND
THE BOUNDARIES FOR
SECTION 1. SECTION 3 OF ORDINANCE NUMBER 2001-2 IS HEREBY AMENDED AS FOLLOWS:
SECTION 3. General Provisions. Precinct Boundaries:
PRECINCT NAME: TERRITORY INCLUDED:
Benton Precinct
Benton Township
Farragut Precinct
Walnut, Fisher and Locust Grove
Townships, including the Incorporated
Area of Farragut City in Fisher Township
and the Incorporated Area of Farragut
City in Riverton Township, and Precinct 4
of the Incorporated Area of Shenandoah
that lies within Fisher Township, Fremont
County
Green Precinct Green Township
Monroe Precinct Monroe Township
Riverside Precinct Riverside Township
Riverton
Precinct
Riverton and Madison Townships except
for the Incorporated Area of Farragut City
that lies within Riverton Township
Scott Precinct Scott Township
Sidney Precinct Sidney and Prairie Townships
Washington Precinct Washington Township except for the City of Hamburg
The precincts will include all area, both town and rural, lying within the boundaries of said precinct, with the exception of the City of Hamburg, Iowa.
This Ordinance to amend Ordinance 2001-2 shall be effective
after its final passage, approval, and publication as provided by law.
(additions are underlined)
Passed and approved this 27th of August, 2002
At 10:45 a.m. Jim Owens met with the Board.
Motion was made by Whipple to authorize Chairman Aistrope to sign payment
vouchers to Kirkham Michael & Associates for projects
FM-CO36(25)—55-36 and FM-CO36(29)—55-36.
Motion was seconded by Hickey and carried unanimously.
There being no further business motion for adjournment was made.
Fremont County Auditor David Aistrope, Chairman