Board of Supervisors Minutes
July 2013
July 2, 2013:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 2, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis, Engineer, met with the Board requesting approval of the following:
Motion was made by Morgan authorizing Chairman Bartholomew to sign Final Payment Voucher for Manatt’s for J-64 Project #ER-CO36-(63)- -58-36. Morgan, aye; Hickey, aye; Bartholomew, aye.
Motion was made by Morgan authorizing Chairman Bartholomew to sign Two IDOT Payment Vouchers with HGM Associates for Project #STP-S-CO36(59) - - 5E-36. Morgan, aye; Hickey, aye; Bartholomew, aye.
At 9:15 a.m. regarding a past discussion concerning a property tax assessment of property owned by BitWind Communications, LLC, a wireless internet service provider. James Nenneman on March 12, 2009 met with the board requesting past-due real estate taxes be forgiven. Nenneman was told that the Board of Supervisors does not have the authority to forgive the taxes in this particular situation and feels he needs to follow the proper procedures by going through the Board of Review. As of July 1, 2013 the County has not received any funds due by BitWind Communications, LLC. Motion was made by Hickey to take legal action. Morgan, aye; Hickey, aye; Bartholomew, aye.
At 9:30 a.m. Randy Grudle met with the Board to discuss County Policy regarding building a house on a Level B Road. Grudle agrees that he should share in the cost of the graveling of the road to the house, but does not feel he should be required to make the road up to code before the County will maintain it. Morgan said a lot of the county road work is based on DOT funding and what the funding can be used for, therefor the board is required to follow County Policy.
9:45 a.m. Leo Ettleman and Randy Warren stopped in to visit with the board.
At 9:45 a.m. Dennis Henneman, Veteran Affairs, presented a record of Federal Funds that comes to Fremont County. Also present was Danny Toma. Although the Board previously approved placing the Freedom Rock in the courtyard, Henneman said the City of Hamburg has applied for and will receive a Freedom Rock to be placed in the City Park at Hamburg. Henneman said he would like to see the Korean War and Gulf War Veterans represented in the County Court Yard. Henneman does not have anything specific, but would like the Board’s approval to continue with the plan. The Board did approve.
At 10:00 a.m. Karen Berry, Assessor, met with the Board to discuss future ag land assessments and GIS for Fremont County. Berry is concerned because Fremont County does not have GIS and it’s a long process to create a useable system. The Board and Auditor informed Berry they had signed a three year contract this spring to begin digitizing county maps. Because Fremont County just started to digitize maps the Board would like the Assessor to request an extension from the Department of Revenue to 2019.
In other business, the Board approved the monthly Recorder’s Report for month ending 6/30/13.
Margaret Johnson, Attorney, stopped in to visit with the Board.
At 11:55 a.m. there being no further business, Hickey made
a motion to adjourn.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
July 9, 2013:
At 8:30 a.m. on Tuesday, July 9, 2013, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Randy Hickey, Cara Morgan, Dennis Henneman, Arnold Emberton, Mike Crecelius, Jenny McAllister, Robin Shirley, Karen Berry, Margaret Johnson, Danny Toma, and Joan Kirk. Topics discussed were: update on Courthouse improvements, parking questions, last house demolished in 403 Project, and Electronic Filing in clerk’s office will begin in January.
The Fremont County Board of Supervisors met in regular session on Tuesday, July 9, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Alise Snyder, Deputy Treasurer, met with the Board requesting approval to allow Treasurer to hire a temporary part-time employee. Motion was made by Morgan to allow the hire of a temporary part-time employee. Morgan, aye; Hickey, aye; Bartholomew, aye.
At 9:15 a.m. Liz Birkel-Leddy, Golden Hills RED, requesting a Letter of Support for Todd House in Tabor for Vision Iowa Cap Grant. Motion was made by Morgan to sign a letter of support. Also present was Bob Benton. Morgan, aye; Hickey, aye; Bartholomew, aye.
A RESOLUTION OF SUPPORT FOR A TABOR HISTORICAL SOCIETY GRANT APPLICATION FOR A VISION IOWA COMMUNITY ATTRACTIONS AND TOURISM PROJECT
WHEREAS, the Fremont County Board of Supervisors is the legally recognized governing body for Fremont County, Iowa, and
WHEREAS, the Fremont County Board of Supervisors has found that Preservation of the Reverend John Todd House in Tabor to be beneficial for the protection of a nationally significant cultural resource in Fremont County, and
WHEREAS, the Fremont County Board of Supervisors has found that Preservation of the Reverend John Todd House in Tabor to be beneficial for the development and promotion of tourism-based economic development in Fremont County.
NOW, THEREFORE, BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS THAT, the Fremont County Board of Supervisors wholly supports the Tabor Historical Society’s application for a VISION Iowa Community Attractions and Tourism grant to complete preservation work for the Reverend John Todd House in Tabor.
DATED THIS 9th DAY OF JULY, 2013
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
aye
/s/ Cara Morgan
At 9:30 a.m. Motion was made by Hickey to approve the following Resolutions. Morgan, aye; Hickey, aye; Bartholomew, aye.
A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to Bill Clark and Andrea Clark, Sidney, IA, in exchange for the sum of seven hundred eighty seven dollars.
Parcel Number 470470240010000 LOTS 4 & 5 of Verlin Holt Subdivision, a resubdivision of LOTS 6, 7 & 8 of Out Lot 12 in the City of Sidney, Fremont County, Iowa, according to the recorded plat thereof.
THEREFORE, be it resolved that a public hearing on the foregoing proposals shall be held at 9:30 a.m. on the 23rd day of July 2013, in the Boardroom in the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2). The Fremont County Auditor is directed to publish a notice of public hearing in the Sidney Argus Herald, once, at least four days but not more than twenty days before the date of the public hearing.
Adopted this 9th day of July 2013.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
aye
/s/ Cara Morgan
A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to Murl Dovel and Shirlee Dovel, Hamburg, IA, in exchange for the sum of six hundred eighty four dollars.
Parcel Number 430430507000000 LOTS 1, 2, 3, 4, 5 and 6, in Block 135; also LOT 7 in Block 135, excepting there from a tract of land described as follows: commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the North side of said LOT 7, Block 135, thence easterly to the East line of said LOT 7, thence Southerly to the S.E. of said LOT 7, thence straight West to the point of beginning, and Parcel Number 43030508000000 LOT 7, Block 135, commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the N. side of said LOT 7,Block 135, thence easterly to the E. line of said LOT 7, thence southerly to the S.E. corner of said LOT 7, thence straight West to the point of beginning in the City of Hamburg, Fremont County, Iowa, according to the recorded plat thereof.
THEREFORE, be it resolved that a public hearing on the foregoing proposals shall be held at 9:40 a.m. on the 23rd day of July 2013, in the Boardroom in the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2). The Fremont County Auditor is directed to publish a notice of public hearing in the Sidney Argus Herald, once, at least four days but not more than twenty days before the date of the public hearing.
Adopted this 9th day of July 2013.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
aye
/s/ Cara Morgan
At 9:45 a.m. Present were Jon Jacobmeier and Maggie Reyes, Pottawattamie County Attorney’s Office, and Margaret Johnson, Fremont County Attorney. Reyes told the board that she and Jon Jacobmeier are willing to cover for Johnson’s responsibilities for a month or two to allow time for Fremont County to advertise for an interim County Attorney. Motion was made by Morgan to approve the following Resolution 2013-44. Morgan, aye; Hickey, aye; Bartholomew, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 9th day of July, 2013, that Jon Jacobmeier is appointed acting County Attorney pursuant to I.C.A §with reasonable attorney fees as authorized by the District Court, effective July 22, 2013 for a term as provided by statute.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
aye
/s/ Cara Morgan
At 10:00 a.m. Work on State Audit Report Response.
The following claims were approved for handwritten warrants. General Basic, Non-departmental, Judgment-Damages-Settlements-Fines $85.00, and General Basic, Non-departmental, Judgment-Damages-Settlements-Fines $85.00.
In other business, payroll and claims for July 12, 2013, were approved.
At 12:15 p.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
July 16, 2013:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 16, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Lee Ryherd, Assistant Engineer, met with the Board for approval of the following. Motion was made by Morgan authorizing Chairman Bartholomew to sign IDOT Universal Payment Voucher for HGM on Project #BRS-CO 36(60) - - 60-36. Hickey, aye; Morgan, aye; Bartholomew, aye.
At 9:10 a.m. Motion was made by Morgan to approve Class C Beer & Sunday Sales Liquor License Renewal for Pilot Travel Center #238. Hickey, aye; Morgan, aye; Bartholomew, aye.
At 9:15 a.m. Pat Sheldon and Mike Crecelius, EMC, met with the Board to discuss their concern the Federal EMPG Grant that supports the County’s Emergency Management Commission may be running out of grant funds. The funds are arriving later, and are currently behind about two years, and they were inquiring if the Board would consider an EMC levy. Hickey agreed that it will someday fall on the County to fund. Morgan felt The Emergency Management Commission is Federally Mandated and does not feel the County should be in a hurry to take that expense over. The Board will check with other counties to see what they are doing.
At 10:20 a.m. there being no further business, Hickey made a motion to adjourn.
Morgan, aye; Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
July 23, 2013:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 23, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting.
Present for this meeting were Lewis Smith and Ted Hummel.
At 9:00 a.m. Danelle Bruce, CPC, met with the Board to give them a Case Management update regarding cuts to the Mental Health Budget. The State is now proposing to limit indirect cost to 23% of the direct cost; this would be a reduction of $37,035 for Fremont County. Bruce said she is trying to cut indirect spending as much as possible, and in the long run it is not looking good for County Case Management. She has considered the effect of merging counties together in order to have the same benefits as larger counties, but would have to put some thought into where the clients are and where the case managers are in order to provide the best service.
At 9:15 a.m. Dan Davis, Engineer, met with the Board requesting approval of the following. Motion was made by Morgan authorizing Chairman Bartholomew to sign Contracts with Dixon Construction for Project # L-FEMA-14--73-36. Morgan, aye; Bartholomew, aye.
Motion was made by Morgan authorizing Chairman Bartholomew to sign Work in ROW Permit for Keith Nelson for Work on 370th Ave between 290th Ave and 300th St, Riverton 13-67-41. Morgan, aye; Bartholomew, aye.
At 9:25 a.m. Motion was made by Morgan to approve the Treasurer’s Semi-Annual Report. Morgan, aye; Bartholomew, aye.
At 9:30 a.m. a public hearing to assign Certificate of Purchase at Tax Sale was held. Present were Bart Bartholomew, Cara Morgan, Lewis Smith, Ted Hummel, Judy Crain and Joan Kirk. Hummel said he was opposed to the sale, stating the lot should be worth at least $7,000 opposed to $780. Judy Crain, Treasurer, explained to him that all the County owns is the Tax Sale Certificate, the County does not own the lot, and all the County can do legally is collect the unpaid taxes. After reviewing the tax sale notice an error in the property description was discovered. Motion was made by Morgan to send a correction notice to the papers and start the process over. Morgan, aye; Bartholomew, aye.
At 9:40 a.m. a second public hearing to assign Certificate of Purchase at Tax Sale was held. Present were Bart Bartholomew, Cara Morgan, Lewis Smith, Ted Hummel, Judy Crain, and Joan Kirk. Morgan made a motion to close the hearing and approve the following resolutions. Morgan, aye; Bartholomew, aye.
RESOLUTION APPROVING THE ASSIGNMENT OF CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, Murl Dovel and Shirlee Dovel, 2303 Park Street, Hamburg, IA 51640 is desirous of obtaining certificate of tax sale purchase for $684.00 for the following:
Parcel Number 430430507000000 LOTS 1, 2, 3, 4, 5 and 6, in Block 135; also LOT 7 in Block 135, excepting there from a tract of land described as follows: commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the North side of said LOT 7, Block 135, thence easterly to the East line of said LOT 7, thence Southerly to the S.E. of said LOT 7, thence straight West to the point of beginning, and Parcel Number 43030508000000 LOT 7, Block 135, commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the N. side of said LOT 7,Block 135, thence easterly to the E. line of said LOT 7, thence southerly to the S.E. corner of said LOT 7, thence straight West to the point of beginning in the City of Hamburg, Fremont County, Iowa, according to the recorded plat thereof.
WHEREAS, Fremont County is desirous of avoiding the expense of tax redemption procedure, and
WHEREAS, a public hearing on this proposal was held on the 23rd day of July 2013, and
WHEREAS, the transfer of said certificates of tax purchase to Murl Dovel and Shirlee Dovel, 2303 Park Street, Hamburg, IA 51640, is in the better interest of the County and is in the better interest of Murl Dovel and Shirlee Dovel to eliminate any form of liability to Fremont County, now
THEREFORE, it is hereby resolved that the Chairman of the Board of Supervisors is authorized and directed to execute the assignment of certificates of tax purchases of this real estate upon receipt of payment.
IT IS SO RESOLVED, this 23rd day of July 2013.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
absent
/s/ Cara Morgan
ASSIGNMENT OF CERTIFICATE OF TAX SALE PURCHASE
Fremont County does hereby transfer the certificate of tax sale purchase regarding the described real estate to Murl Dovel and Shirlee Dovel, 2303 Park Street, Hamburg, IA 51640 as follows:
Parcel Number 430430507000000 LOTS 1, 2, 3, 4, 5 and 6, in Block 135; also LOT 7 in Block 135, excepting there from a tract of land described as follows: commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the North side of said LOT 7, Block 135, thence easterly to the East line of said LOT 7, thence Southerly to the S.E. of said LOT 7, thence straight West to the point of beginning, and Parcel Number 43030508000000 LOT 7, Block 135, commencing at the N.W. corner of Block 4 of Phelps Addition, thence in a straight line with the extension of the West line of said Block 4, to the N. side of said LOT 7, Block 135, thence easterly to the E. line of said LOT 7, thence southerly to the S.E. corner of said LOT 7, thence straight West to the point of beginning in the City of Hamburg, Fremont County, Iowa, according to the recorded plat thereof.
The county shall endorse the tax sale certificates as necessary to complete this assignment upon receipt of payment of $684.00.
Dated this 23rd day of July, 2013.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman aye
Fremont County Auditor
STATE OF IOWA, FREMONT COUNTY SS:
On this 23rd day of July, 2013, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Bart Bartholomew, to me personally known, who being by me duly sworn, did say that he is a member of the Fremont County Board of Supervisors and that said instrument was signed on behalf of the Fremont County Board of Supervisors and hereby acknowledge the execution of the foregoing instrument to be the voluntary act and deed of the Fremont County Board of Supervisors, by it and by him voluntarily executed.
/s/ Christine Briley
Notary Public in and for the State of Iowa
At 10:00 a.m. Peter Franks, Technical Advisory Network, will reschedule at a later date.
In other business, payroll and claims were approved for July 26, 2013.
At 10:15 a.m. there being no further business, Morgan made a motion to adjourn.
Morgan, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
The Fremont County Board of Supervisors met in regular session on Monday, July 29, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Morgan to approve the following Resolution 2013-47. Hickey, aye; Morgan, aye; Bartholomew, aye.
A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to Bill Clark and Andrea Clark, Sidney, IA, in exchange for the sum of Seven Hundred Eighty Seven Dollars. Parcel Number 470470240010000 LOT 5 of Verlin Holt Subdivision, a resubdivision of LOTS 6, 7 & 8 of Out Lot 12 in the City of Sidney, Fremont County, Iowa, according to the recorded plat thereof.
THEREFORE, be it resolved that a public hearing on the foregoing proposals shall be held at 9:00 a.m. on the 13th day of August 2013, in the Boardroom in the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2). The Fremont County Auditor is directed to publish a notice of public hearing in the Sidney Argus Herald, once, at least four days but not more than twenty days before the date of the public hearing.
Adopted this 29th day of July 2013.
ATTEST:
/s/ Joan Kirk
/s/ Bart Bartholomew, Chairman
aye
Fremont County Auditor
/s/ Randy Hickey
absent
/s/ Cara Morgan
At 9:15 a.m. Mike Crecelius, EMC, met with the board to discuss changes required for the 13/14 Emergency Medical Services Grant. Also present was Michele and Dave Bolander. Crecelius informed the board that in order to keep receiving the $4,100 EMS System Development Grant, for now, and in the future it would be required to be ran through the County or the Board of Health for administration. The board felt that since the grant comes from Iowa Department of Public Health, the Board of Public Health should administrator it if they are willing to do that.
At 9:30 a.m. Mark Trively, Heartland Properties, introduced Dave Richter who plans to start a metal recycling business in Bartlett. Trively said he just wanted to stop in to introduce Richter, and let the board know what Richter’s plans are.
At 9:45 a.m. Danny Toma, Custodian, did not make it to this meeting.
In other business the board approved the Sheriff’s Monthly Report for the month of June 2013.
At 10:30 a.m. there being no further business, Morgan made a motion to adjourn.
Morgan, aye; Hickey, aye; Bartholomew, aye.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman