Board of Supervisors Minutes
July 2008
July 1, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 1, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was attending a meeting with Army Corps of Engineers.
At 9:00 a.m. motion was made by Hendrickson to approve Class C Beer Permit for Crossroads Travel Center. Hendrickson, aye; Whipple, aye.
At 9:15 a.m. appointments to Conservation Board was moved to Thursday July 3, at 6:35 p.m.
At 9:30 a.m. motion was made by Hendrickson to approve the following Resolution 2008-34. Hendrickson, aye, Whipple, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 1st day of July 2008, that the following transfer of funds be approved and made: $2,592.64 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion to approve transfer made by Hendrickson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
At 9:35 a.m. Art Claiborne presented the Commission of Veteran Affairs recommendation to appoint Patrick Gilson to replace the retiring Darrell Kilpatrick on the Fremont County Commission of Veteran Affairs Board, effective July 1, 2008. Motion was made by Hendrickson to approve the appointment. Hendrickson, aye; Whipple, aye.
At 9:45 a.m. motion was made by Hendrickson to authorize the signing of a Federal Emergency Management Agency Request for Public Assistance. Hendrickson, aye; Whipple, aye.
Payroll was approved for July 3, 2008.
The following claims were paid June 30, 2008 per County TIF Agreement. TIF Rebate Fund:
I-29/Hwy 2 Sidney, LLC, $122,531.37; K & M Lyons, Inc., $13,448.23; MNW Investments LLC, $4,277.09.
At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 3, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, July 3, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted. Becky Shull and Patricia Rengifo-Lant were present.
At 6:30 p.m. motion was made by Larson to approve Resolution 2008-35.
RESOLUTION DESIGNATING COURTHOUSE PARKING
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of July 2008, that the diagram showing designated parking of the courthouse parking lot, as posted in the office of the board of supervisors shall be observed by the Fremont County Courthouse Offices.
Motion to approve made by Larson.
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
At 6:35 p.m. motion was made by Hendrickson to appoint Becky Shull to the Fremont County Conservation Board. Larson, aye; Hendrickson, aye; Whipple, aye.
At 6:40 p.m. discussion was held regarding funding for the Rodeo Museum. Larson stated that Lona Lewis is applying for a CAT Grant for the museum and they need a commitment of $5000 matching funds from the County for four years. Whipple stated that $5000 had been budgeted for this year out of Hotel/Motel Tax (Tourism). Motion was made by Larson to send a letter of support and commitment of $5000 a year for three additional years. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, motion was made by Larson to approve the Treasurer’s
Semi-Annual Report. Hendrickson, aye; Larson, aye; Whipple, aye.
Claims were approved
for July 4, 2008.
At 6:55 p.m., there being no further business, motion was made by Hendrickson to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 8, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 8, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to approve the following Resolution 2008-36. Larson, aye; Hendrickson, aye; Whipple, aye.
STATE OF IOWA
APPLICATION FOR FEDERAL/STATE ASSISTANCE
DESIGNATION OF APPLICANT’S AUTHORIZED REPRESENTATIVE
The signatures of the individual(s) named below shall be recognized as certification that, to the best of their knowledge and belief, the information on this application is complete and accurate, and that their respective designation to sign and file documents on behalf of the applicant cited is authorized by this official resolution, or by the governing body of the applicant as legally binding.
The person named below is the Authorized Representative for the Fremont County Secondary Road Department.
Printed Name: Daniel R. Davis Signature: /s/ Daniel R. Davis
Title: Fremont County Engineer Organization: Fremont County Secondary Road
Department
Address: 2014 290th Avenue
City: Sidney , IA Zip: 51652
Business Phone#: (712)374-2613 Fax#: (712)374-2222 Home Phone#: (712)374-2148
Cellular #: (712)215-2108 E-Mail address: ddavis@co.fremont.ia.us
Person named above can sign and file documents with Iowa Homeland Security and FEMA for the purpose of obtaining Federal/State financial assistance under the Disaster Relief Act (1737) or otherwise available from the President’s Disaster Relief Fund and the Code of Iowa, Chapter 29C.
Others that may provide information in these matters are:
Printed Name: James E. Owen Signature: /s/ James E. Owen
Title: Assistant to the Engineer Organization: Fremont County Secondary Road
Department
Address: 2014 290th Avenue
City: Sidney, IA Zip: 51652
Business Phone#: (712)374-2613 Fax#: (712)374-2222 Home Phone#: (712)382-2496
Cellular#: (402)657-3540 E-mail address: jowen@co.fremont.ia.us
NOW THEREFORE BE IT RESOLVED that the Fremont County Board of Supervisors recognizes the above named persons as authorized representatives for Federal/State assistance to sign and file all documents and conduct all business related to this assistance.
Motion to approve made by Hendrickson.
Approved this 8th day of July, 2008
ATTEST:
/s/ Joan Kirk
/s/ John E. Whipple, Chairman aye
Fremont County Auditor
Motion was made by Larson to authorize Chairman Whipple to sign contracts and bonds for Pavement Marking Project with Dakota Traffic Services, Project #FM-CO36(49)--55-36. Hendrickson, aye; Larson, aye; Whipple, aye.
Motion was made by Larson to authorize Chairman Whipple to sign paperwork to finance an asphalt zipper for the road department. Davis said there would be semi-annual payments of $12,875.95 for five years. Hendrickson aye; Larson, aye; Whipple, aye.
At 9:30 a.m. Beth Hill, Public Health Administrator, and Jan Winkler, Chairman of the Board of Health, met with the Board with concerns regarding the public health budget. Because the budgeted revenues were less than the total revenues received, they did not meet their last payment for 2007/2008. The Board suggested they come in after March 15, 2009 and amend their budget to make that payment up.
At 9:45 a.m. Gary Johnson, Executive Director, Iowa Western Workforce Development met with the Board regarding a Disaster Grant for Temporary Jobs for clean-up after recent storms. Johnson said this assistance is for FEMA-declared "Public Assistance" counties only. Worksites may be established where authorized cleanup, restoration and service activities are performed related to the covered disaster. Eligible workers are temporary or permanent dislocated workers as a result of the disaster; dislocated workers as defined in the Workforce Investment Act and long-term unemployed.
George Lewis visited with the Board about repairing a private levy. Larson said he had an Emergency Management meeting and would check on any resources that may be available.
At 10:15 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
July 10, 2008:
At 8:30 a.m. on Thursday, July 10, 2008, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Earl Hendrickson, Chuck Larson, Art Claiborne, Arnold Emberton, Sandie Sillers, Karen Berry, Margaret Johnson, Steve MacDonald, Steve Whitehead, and Joan Kirk. Topics discussed were: Interviewing applicants for Emergency Management position; the need for an ADA Coordinator; filing 28E agreements electronically; ordinance regarding registering people working within the county; fixed assets; new no smoking law; veteran’s grants and a parking issue.
The Fremont County Board of Supervisors met in regular session on Tuesday, July 10, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board. Motion was made by Hendrickson to approve the new Waubonsie Mental Health Contract. Larson, aye; Hendrickson, aye; Whipple, aye.
At 9:15 a.m. Ray Buell with Juvenile Court Services met with the Board for approval of Juvenile Court Services office lease. Larson made a motion that Chairman Whipple sign Fremont County’s portion of the three-year lease. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:30 a.m. motion was made by Larson to approve the Sheriff’s Contract. Hendrickson, aye; Larson, aye; Whipple, aye.
The Sheriff’s Report for June 2008 was approved.
At 9:55 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
July 14, 2008:
The Fremont County Board of Supervisors met in regular session on Monday, July 14, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Joan Kirk, Auditor, met with the Board to canvass the Hamburg City Special Election that was held on Tuesday, July 8, 2008, for Councilperson at large to fill a vacancy. Clifford Ferguson received 178 votes and was elected to fill the position.
At 9:05 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 15, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 15, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jim Thomas, Attorney, Jim Olmsted, Engineer, and Richard Payne met with the Board to discuss the filings procedures of establishing a new drainage district on the west side of Fremont County. Dee Owen with the Auditor’s Office was also present. No decision was made at this time.
At 10:00 a.m. Engineer Dan Davis met with the Board. Motion was made by Larson to approve the Chairman sign a DOT payment voucher with HGM for J34 preliminary work, Project FM-CO36(32)--55-36. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, claims and payroll for July 18, 2008, were approved.
At 10:20 a.m. there being no further business, motion to adjourn was made.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 17, 2009:
The Fremont County Board of Supervisors met in regular session on Thursday, July 17, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Betty Whitehead, Assistant Auditor, met with the Board regarding salaries. The Board reviewed salaries submitted by the Sheriff’s Office. Salaries were adjusted to reflect the 2009 budget.
Patricia Rengifo-Lant stopped in to the visit with the Board.
At 9:15 a.m. Fremont County Engineer Dan Davis and Mike Batenhorst met with the Board for a bid opening for a new Gradall. Also present was Dave Meyerring with Road Builders. Davis said they had two quotes for a Gradall. One is a 2004 Series 2 with 240 hours on it for $260,000. The other is a 2008 Series 3 for $310,660. Both have full warranty. Motion was made by Larson to purchase the 2004 Series 2 for $260,000 less allowance of $30,000 for a 1999 Gradall trade-in. Hendrickson, aye; Larson, aye; Whipple, aye.
In other business, the Recorder’s Monthly Report was approved.
The following claim was approved for a handwritten warrant: Disaster Services Fund: Iowa Communities Assurance Pool, Emergency Management Insurance, $1,855.00.
At 9:30 a.m., there being no further business, Hendrickson made a motion to adjourn. Larson, aye; Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 22, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 22, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 9:00 a.m. motion was made by Hendrickson to sign the Nutrient Management Plan for Darwin Bugg. Hendrickson, aye; Whipple, aye.
At 9:20 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
July 24, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday, July 24, 2008, in the Fremont County Courthouse Boardroom with Whipple, Hendrickson and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
The following claim was approved for a handwritten warrant: General Basic Fund: Treasurer-State of Iowa, Golf Course Sales Tax, $3,136.00.
At 9:28 a.m., there being no further business, motion was made by Larson to adjourn. Hendrickson, aye; Larson, aye, Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman
July 29, 2008:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 29, 2008, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. Larson was absent. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. County Engineer Dan Davis and Mike Batenhorst met with the Board for the bid opening on a motor grader. Present were representatives from Ziegler Cat, Altoona, Iowa and Murphy Tractor & Equipment Co., Omaha, Nebraska. Two bids were received from Ziegler Cat – 1. Caterpillar 140H 2007 (new), total net price without trade, $218,710; net price with trade, $118,710. 2. Caterpillar 140M 2008, total net price without trade, $227,337; net price with trade, $127,337. One bid was received from Murphy Tractor & Equipment Co - John Deere 770D 2008, net price without trade, $206,135; net price with trade, $121,135. Dan Davis recommended that further consideration be tabled until Thursday, July 31, to allow time to go through the equipment proposals. Motion was made by Hendrickson to table until 9:00 a.m. on Thursday, July 31. Hendrickson, aye; Whipple, aye.
At 9:15 a.m. Dee Owen met with the Board regarding a payroll adjustment for the sheriff’s office.
At 9:30 a.m., there being no further business, motion was made by Hendrickson to adjourn. Hendrickson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor
John E. Whipple, Chairman
July 31, 2008:
The Fremont County Board of Supervisors met in regular session on Thursday,
July 31, 2008, in the Fremont County Courthouse Boardroom with Whipple,
Hendrickson and Larson present. A quorum was declared and the meeting officially
called to order at 9:00 a.m. Minutes of the previous board session were read and
approved. The agenda was approved as posted.
At 9:00 a.m. Dan Davis and Mike Batenhorst met with the Board for consideration of the bids received on a motor grader. Also present was a representative from Murphy Tractor & Equipment Co. After discussion, motion was made by Larson to go with the Ziegler Cat bid for a Caterpillar 140H 2007 (new) for $118,710 with trade-in. Hendrickson, aye; Larson, aye; Whipple, aye.
At 9:30 a.m. Karen Berry met with the Board to discuss the possibility of wind towers in Fremont County.
At 9:45 a.m. Craig Marshall, Emergency Management Board, and Jan Winkler, Board of Health Chairman, met with the Board for approval of a new hire to begin work Monday, August 4. Their recommendation was to hire Mike Crecelius as Environmental Health Specialist/Emergency Management Coordinator. Motion was made by Larson to approve Mike Crecelius for this position. Hendrickson, aye; Larson, aye; Whipple, aye.
At 10:30 a.m., there being no further business, motion was made by Larson to adjourn. Hendrickson, aye; Larson, aye; Whipple, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Chairman