Board
of
Supervisors
Minutes
June 2014
June 3, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 3, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Motion was made by Hickey the approve Cigarette/Tobacco Permits for Sidney Foods. Motion carried unanimously.
At 9:05 a.m. Dan Davis, Engineer, met with the board requesting approval a Work in ROW Permit. Motion was made by Morgan to approve Work in ROW Permit for Windstream Communications for Placing Telephone Cable along 215th St. in Sections 31 & 36. Motion carried unanimously.
At 9:10 a.m. Dan Davis, Engineer, and Jeff Shirley, Purchasing Agent, met with the board requesting approval to purchase a used shop mechanic’s truck. They are requesting to buy a refurbished 2005 Ford F750 with 200,000 for $29,500. Motion was made by Morgan to allow the purchase. Motion carried unanimously.
At 9:15 a.m. Howard Elliott met with the board requesting the county widen his driveway approach at 3932 Manti Road. Dan Davis and Mike Crecelius were also present. Elliott said the new grain trailers cannot get in to get the crops out. Davis said he will get in touch with Elliott.
At 9:30 a.m. Joan Kirk, Auditor, went over outstanding stamped drainage warrants with the board, and was concerned that at the present levy Mule Slough would not have their stamped warrants paid off in the twenty years allowed. Craig Glasgow, Trustee for Mule Slough Drainage District, said there has been some confusion with FEMA and Homeland Security concerning a change of worksheet project numbers. Mike Crecelius, EMC, said he will make some calls to see if the confusion can be cleared up. Craig said the new pumping district should be done in a couple of months, with the new pumps up and running. Glasgow said by next year they should have the new district set up, and will have sufficient taxes to get the warrants paid. Mike Crecelius and Nick Johnson were also present. Motion was made by Morgan to levy 3% for Scott Township Relevy to pay off $157.51, and allow a small amount left over in case something comes up. Motion carried unanimously.
At 9:45 a.m. Motion was made by Morgan to approve the following Resolution. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 3rd day of June, 2014, that the following transfer of funds be approved and made: $473,378.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $49,901.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Morgan.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 10:40 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
June 10, 2014:
At 8:30 a.m. on Tuesday, June 10, 2014, a Department Head meeting was held in the Fremont County Courthouse Boardroom. Present were Bart Bartholomew, Cara Morgan, Randy Hickey, Arnold Emberton, Robin Shirley, Danny Toma, Nick Johnson, James Burger and Karen Berry. Topics discussed: changing computer firewall, GIS, air conditioners and office temperatures, fiber optics, Flag Day, handbook, sewer line to LEC, Home Town Pride and Bartlett clean up.
The Fremont County Board of Supervisors met in regular session on Tuesday, June 10, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. the board canvassed and certified the 2014 Primary Election. The following candidates were nominated for the Republican Party: Board of Supervisors-Randy Hickey and Earl D. Hendrickson; County Treasurer-Judith Crain; County Recorder-Jennifer L. McAllister; County Attorney-James S. Burger. The following candidates were nominated for the Democratic Party: Board of Supervisors-Don Bart Bartholomew and Chuck Larson. The following offices did not receive nominations for the Democratic Party: County Treasurer; County Recorder; County Attorney.
At 9:20 a.m. Motion was made by Morgan to approve a Cigarette/Tobacco Permits for Cubby’s. Motion carried unanimously.
At 9:25 a.m. Bob Benton, Conservation Board, met with the board to discuss setting up a reserve fund. Also present was Wilbur Henkle. Benton said they would like to establish a new fund following Iowa Code 350.6 for purchasing new equipment. Morgan said she was agreeable to follow Code Section 350.6, but upon further review of allowable uses the conservation board chose to not pursue.
At 9:45 a.m. Dan Davis, Engineer, met with the board requesting approval of a dust control suppliers permit for Jerico to apply dust control treatment on Fremont County Roads. Motion was made by Morgan to approve the permit. Motion carried unanimously.
The County Recorder’s Monthly Report was approved.
In other business, payroll and claims for June 13, 2014, were approved.
At 11:00 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
June 17, 2014:
The Fremont County Board of Supervisors met in regular session on Tuesday, June 17, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Nick Johnson, Sandra Parmenter with The Hamburg Reporter and Bri Sorensen, intern with the county attorney’s office, were also present.
At 9:00 a.m. Motion was made by Hickey to appoint Jeff Shirley as Safety Coordinator. Motion carried unanimously.
At 9:15 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan to approve FM Pay Voucher with HGM Associates on Proj STP-S-CO36(65), J-18 HMA Project. Motion carried unanimously.
At 9:20 a.m. Christy Briley, Auditor’s Office, met with the board requesting their opinion on the breakout of an ICAP Insurance claim that showed an excess the company could not breakdown. Morgan made a motion to pay the excess out of the Non Departmental Fund. Motion carried unanimously.
At 9:30 a.m. Motion was made by Morgan to approve the following Resolution 2014-29. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 17th day of June, 2014 that the following order for destruction of noxious weeds be effective immediately.
1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.
Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:
Group
1: May 15, 2014 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep
Sorrow.
Group 2: May 20, 2014 - for Canada Thistle, Russian Knapweed, Buckhorn, Wild
Mustard, Musk Thistle and all other species of thistle.
Group 3: June 30, 2014 - for Field Bindweed, Wild Carrot.
Group 4: June 30, 2014 - for Horse Nettle, Perennial Sow Thistle, Quack Grass,
Butter Print, Puncture Vine, Cocklebur, Bull Thistle and Hemp.
Group 5: August 14, 2014- for Shatter Cane and Wild Sunflower.
2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, or any species of Thistle, shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.
3. That
if the owners or persons in possession/control of any land in Fremont County
fail to comply with the foregoing order, the Weed Commissioner shall cause this
to be done and the expense of said work, including costs of serving notice and
other costs, if any, to be assessed against the land and the owners thereof.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 9:35 a.m. Dee Owen, Auditor’s Office, met with the board regarding Disallowance of a BPTC for SDA LLC. Motion was made by Morgan to disallow the credit. Motion carried unanimously.
At 9:40 a.m. Motion was made by Hickey to approve Cigarette/Tobacco Permit for Sapp Bros. Motion carried unanimously.
At 9:45 a.m. James Burger, County Attorney, met with the board to discuss a Potential 28E Agreement with the City of Sidney regarding snow removal and landscaping. Morgan said she felt any landscaping, benches, and anything else that is part of the Street Scape Project should be maintained by the city. Burger said he will tweak the agreement and send to Sidney’s City Attorney for his review. Also present was Danny Toma, Custodian.
Burger informed the board with the new technology in his office i.e. EDMS and Pro Law he would be purchasing a couple of new computers.
At 10:00 a.m. Kevin Aistrope, Sheriff, met with the board to introduce his newly appointed deputy, Zachary Buttercase. Buttercase will start his new position on July 1, 2014. Also present was Steve Owen and James Burger. Motion was made by Morgan to approve the following Resolution 2014-31. Motion carried unanimously
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 17th day of June, 2014, that the following individual shall be approved as Deputy for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope.
The effective date of employment shall be July 1, 2014:
Zachary Buttercase–Deputy.
Motion
was made by Morgan.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 10:15 a.m. Motion was made by Morgan to approve the following Resolution 2014-30. Motion carried unanimously
RESOLUTION ABATING TAXES ON LAND OWNED BY UNITED STATES OF AMERICA
WHEREAS, the United States of America now owns certain property in Washington Township/Hamburg School District, Fremont County, Iowa, Parcel No. 310310845000000, Tract 102 lyg in Sec 10 & Sec 11. described as: All that portion of fractional Section 10 and all accretions thereto lying Easterly of the centerline of the federal levee structure of the Benton-Washington Levee District as it is now located, said centerline extending from the South line of said Section, to the North line of accretions to Lot 1 of Section , according to the Irregular Survey, also a portion of Section 11 lying Westerly of the following described line, all in Township 67 North, Range 43 West of the fifth Principal meridian, Fremont County, Iowa, according to the recorded plat thereof.
WHEREAS, the property is now owned by the United States of America and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa,
IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor. Further, all current and delinquent real property taxes are abated under Iowa Code Section 445.63. This includes taxes payable as long as the United State of America owns the property.
BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.
Motion made by Morgan to approve resolution.
Dated
this 17th day of June 2014
.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 10:25 a.m. Hickey made a motion to have a Public Hearing on an application the board received, regarding the operation and construction of a 4,992 head swine finishers operation within the county. Motion carried unanimously.
At 10:35 a.m. Ryan Smith, Schneider Corp., met with the board and presented a demo video of Beacon, a local government GIS tool for the Web. Also present were Karen Berry, Pam VanScyoc and Arnold Emberton.
In other business, the following claim was approved for hand written warrant. General Basic Fund; Ambulance Services; Non Departmental; to cover overage in the Medical Examiner budget. $2,006.00.
At 11:35 a.m. there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, June 24, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Dusty Van Renan, Landfill, met with the board requesting approval of a Post-Closure Financial Guarantee. Motion was made by Hickey to approve the Post-Closure Financial Guarantee. Motion carried unanimously.
At 9:15 a.m. Dan Davis, Engineer, met with the Board requesting to go into a closed session. At 9:15 a.m. Hickey made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Bartholomew, aye; Hickey, aye; Morgan, aye. Present were Dan Davis, Engineer, Bart Bartholomew, Randy Hickey, Cara Morgan, Kevin Aistrope, Nick Johnson, James Burger and Joan Kirk. At 9:16 a.m. the Board went into closed session. At 9:45 a.m. motion was made by Hickey to go out of closed session. Vote: Bartholomew, aye; Hickey, aye; Morgan, aye. No action was taken.
At 9:50 a.m. Motion was made by Hickey to approve the ICAP Policy for 2014/2015 coverage. Motion carried unanimously.
9:52 a.m. Motion was made by Morgan to approve the following Resolution 2014-32. Motion carried unanimously.
Authorizing Appropriations to County Officers and Departments FY 2014/2015
Resolution to appropriate 100% of the budgeted amounts for expenditures deemed necessary to all Budgetary Funds/Departments for FY 2014/2015, as published in the Notice of Public Hearing-Budget Estimate on February 27, 2014.
ADOPTED this 24th day of June, 2014.
PASSED
AND APPROVED, this 24th day of June, 2014.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 9:54 a.m. Motion was made by Morgan to approve the following Resolution 2014-33. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of June, 2014, that the Auditor be authorized to cancel outstanding warrants that are over one year old.
Motion
made by Morgan.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 9:55 a.m. Motion was made by Hickey to approve the following Resolution 2014-34. Motion carried unanimously.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of June, 2014, that the following transfer of funds be approved and made: $15,213.18 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.
Motion
to approve transfer made by Hickey.
| ATTEST: | ||||
| /s/ Joan Kirk | /s/ Bart Bartholomew, Chairman | aye | ||
| Fremont County Auditor | /s/ Randy Hickey | aye | ||
| /s/ Cara Morgan | aye |
At 10:00 a.m. Nick Johnson, County Attorney’s Office met with the board to discuss the new Employee Information Handbook he has constructed. Also present were Danny Toma, Pam VanScyoc, James Burger, Jennifer McAllister, Arnold Emberton and Judy Crain. Johnson explained the changes he made to the current handbook, saying changes could still be made. The new handbook will be handed out to the department heads and elected officials.
At 10:20 a.m. Arnold Emberton, IT, met with the board requesting approval of Solution Software Maintenance Agreement. Motion was made by Morgan to approve the agreement. Motion carried unanimously.
At 10:35 a.m. Treasurer Judy Crain informed the Board that 185 parcels were sold June 16, 2014 at tax sale in the total dollar value of $114,531.50. Fremont County acquired 25 parcels at the public bidder sale in the total dollar value of $7,466.59.
The Sheriff’s Report for the month of May 2014 was approved.
In other business, payroll and claims for June 27, 2014, were approved.
At 11:05 a.m. there being no further business, Morgan made a motion to adjourn. Motion carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman
June 27, 2014:
The Fremont County Board of Supervisors met in special session on Friday, June 27, 2014, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 8:30 a.m. The agenda was approved as posted.
Two claims were approved for hand written warrants. General Basic, General Services, Phase 2 Streetscape $26,368.78, and MH-DD Services Fund, Direct Administration, Telecommunications Services $59.48.
At 8:45 a.m. Motion there being no further business, Hickey made a carried unanimously.
ATTEST:
Fremont County Auditor Bart Bartholomew, Chairman