Board of Supervisors Minutes
June 2009
June 3, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, June 3, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:15 a.m. Fremont County Sheriff Kevin Aistrope met with the Board to give them a department update. Some topics discussed were: autopsies within the county; Fusion meeting at Sidney School; fire inspection at sheriff’s office and sheriff’s auction.
At 9:30 a.m. Fremont County Information Technology Specialist Arnold Emberton met with the Board to give them a department update. Some topics discussed were: Tech work at county CPC office and recorder’s office; switching out computers from treasurer’s office to sheriff’s office; setting up for up-coming tax sale; attending tech conferences; and county’s web page.
At 9:4
5 a.m. the Board of Supervisors collaborated reviews for employees that report directly to them.At 10:15 a.m. Bill Blackburn Jr. met with the Board requesting funds for Hills and Heritage Festival celebration scheduled for September 19 and 20 at Thurman. Motion was made by Hendrickson to approve $500.00 to be spent out of Hotel/Motel Tax dollars for advertising of the Hills and Heritage Festival. Morgan, aye; Hendrickson, aye; Larson, aye.
Payroll and claims were approved for June 5, 2009.
In other business, the county recorder’s monthly report was approved.
At 11:10 a.m. there being no further business, Hendrickson made a motion to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
June 10, 2009:
At 8:30 a.m. on Wednesday, June 10, 2009, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Chuck Larson, Earl Hendrickson, Cara Morgan, Dan Davis, Art Claiborne, Jan Winkler, Steve Whitehead, Mike Crecelius, Margaret Henkle, Margaret Johnson, Karen Berry, Judy Crain and Kevin Aistrope. Topics discussed were: Judicial Schedule; Drug Endangered Children Coalition; County Credit Card; Purchasing Supplies; Code Red; Case Managers 24-7; Tax Sale; Part-time employee-Veterans Affairs; Increase in Recording Document Fees.
The Fremont County Board of Supervisors met in regular session on Wednesday, June 10, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:00 a.m. Fremont County Coalition met with the Board requesting donation for items to give away at the County Fair. Present was Randy Monroe. He said the coalition is combating a prescription drug battle in Fremont County and right now they have no funds. The coalition is asking for $500 to buy brochures to hand out at the county fair to make people aware of what they are offering. Hendrickson made a motion to approve the $500 to be paid out of Local Option Tax - County Betterment. Morgan, aye; Hendrickson, aye; Larson, aye.
At 9:05 a.m. Fremont County Engineer Dan Davis met with the Board to give them an update on his department. Mike Batenhorst was also present,
Motion was made by Hendrickson to authorize Chairman Larson to sign a Work in ROW Permit for Southwest Regional Water District for 700’ of pipeline along south side of 150th St., Sec. 35, Monroe Township. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Hendrickson to approve the temporary easement contract for John Hicks for Project L-7-35-3. Morgan, aye; Hendrickson, aye; Larson, aye.
Motion was made by Hendrickson to approve the temporary easement contract for Erma Irene Johnson Barrett for Project 6-7-35-3. Morgan, aye; Hendrickson, aye; Larson, aye.
Motion was made by Morgan to authorize Chairman Larson to sign IDOT payment voucher for HGM Associates, Inc. Project FM-CO-36-(32)—55-36. Hendrickson, aye; Morgan, aye; Larson, aye.
Assistant County Engineer Mike Batenhorst was asking approval to replace a nineteen-year-old rollaway truck bed for approximately $37,000 on truck A18. Batenhorst was also asking if they could replace trucks A21 and A22 Kenworth tractors costing around $97,000 to $100,000 with expected trade-in of $45,000. The mileage on these trucks is approximately 370,000 and 390,000. Morgan made a motion to go ahead and replace the truck bed on A18 and look into doing a bid letting on the other two trucks. Hendrickson, aye; Morgan, aye; Larson, aye.
The Board told Davis and Batenhorst they would put the Disposal of County Inventory Items on the agenda and discuss further.
At 9:30 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board to give them an update of her department.
At 9:45 a.m. motion was made by Morgan to approve the following Resolution 2009-33. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this10th day of June, 2009, that the Auditor be authorized to cancel outstanding warrants that are over one year old.
Motion made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 9:50 a.m. motion was made by Hendrickson to sign a cost allocation plan contract prepared by Maximus, for fiscal years 2009, 2010 and 2011. Morgan, aye; Hendrickson, aye; Larson, aye.
At 9:55 a.m. Motion was made by Hendrickson to sign Solutions software agreement. Morgan, aye; Hendrickson, aye; Larson, aye.
At 10:00 a.m. Bill Sapp and Les Robbins met with the Board to discuss property valuations. Also present were Ron Moyer, realtor, and Cory Gordon, Chairman of Board of Review. Sapp and Robbins feel they are being assessed unjustly and treated unfairly on their undeveloped area at I-29 and Hwy 2. Sapp said he has lots that are not developed and does not feel they should be assessed as commercial land as long as it is still being farmed. He and Robbins went through the county’s appeal process to no avail. Gordon said they could still go through the state’s review process if they disagree with the county’s decision. Sapp said the County Board of Supervisors has been very helpful in the past and was wondering if there was something they could do. Larson said the Assessor answers to the Conference Board. Larson said they have been thinking of having an informational meeting with the Conference Board and maybe Robbins and Sapp would like to be present for that meeting.
At 11:00 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board to discuss the condition of her office ceiling. Winkler said putting in a false ceiling would eliminate noise from heating and air conditioning, and would also be a savings to the county to not have to heat or cool that space. Cost to the county would be $280.00. Motion was made by Morgan to approve the ceiling improvements. Hendrickson, aye; Morgan, aye; Larson, aye.
At 11:05 a.m. motion was made by Morgan to approve a joint participation agreement with SWIPCO. Hendrickson, aye; Morgan, aye; Larson, aye.
At 11:10 a.m. motion was made by Morgan to approve Application for Iowa Retail Cigarette/Tobacco Permit for K & M Lyons, Inc./dba The Junction. Morgan, aye; Hendrickson, aye; Larson, aye.
At 11:15 a.m. motion was made by Hendrickson to sign ISAC Wellness Program Agreement. Morgan, aye; Hendrickson, aye; Larson, aye.
At 11:30 a.m. members of Mt. Zion and Mt. Olive Cemeteries Association met with the Board regarding cemeteries and board of trustees. Present were Emily Bengtson, Mary Ann Waltz, Beverly Catlett, Marjorie Bugg, Vera Plumb and Gordon Scoles. Emily Bengtson said they are having a hard time coming up with enough funds to keep up repairs and maintenance on the Madison Township cemeteries and buildings. The Board said the only time they could spend County Betterment dollars was for something that would benefit the whole county. It would be up to the township to levy for the upkeep of the township cemeteries.
At 11:45 a.m. the Board discussed the upcoming reviews of employees that answer to the Board of Supervisors.
At 12:05 a.m. Assistant Auditor Dee Owen spoke with the Board regarding a proposed drainage district.
At 12:10 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
June 17, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, June 17, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Morgan to sign title sheet for Project L-7-35-3. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Hendrickson to authorize Chairman Larson to sign a Work in ROW Permit for Francis Jardon to flatten back-slope in right-of-way in Sec. 17-70-40. Morgan, aye; Hendrickson, aye; Larson, aye.
At 9:15 a.m. Mike Crecelius, Emergency Management Coordinator/Environmental Health Specialist, met with the Board to discuss the possibility of the county having a corporate credit card for employees to use for expenses while working away from the county. Currently the employees are using their own credit cards, resulting in some unnecessary charges to them. Morgan said they would email all department heads and see what some departments with credit cards are doing, in order to get some ideas for department head meeting.
At 9:30 a.m. motion was made by Morgan to approve the request for County Republican Women to use the courthouse breakroom on Saturday, June 27. Hendrickson, aye; Morgan, aye; Larson, aye.
At 9:35 a.m. Mike Batenhorst, assistant to the engineer, met with the Board to ask if used tires, junk signs, etc. need to be on a disposal form and be approved by the Board of Supervisors. Also present were Kevin Aistrope and Judy Crain. Morgan made a motion to use the disposal form to track anything that has an original purchase value of $100.00 or more. Hendrickson, aye; Morgan, aye; Larson, aye.
At 9:45 a.m. Fremont County Treasurer Judy Crain met with the Board regarding the Van tax sale. She said either the County Attorney or the Board of Supervisors need to do a 90-day notice to get the property cleared up. Morgan made a motion to have the County Attorney prepare a notice of tax sale. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:00 a.m. Fremont County Sheriff Kevin Aistrope met with the Board to discuss a new hire. Aistrope said he needs an additional part-time person to cover for other part-time people in case someone cannot come in. Aistrope said most part-time people have other jobs. Hiring a new part-time person will not cost the county any more payroll hours because they will only work when someone else cannot. Hendrickson made a motion to approve the part-time hire. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Morgan to approve the following Resolution 2009-34. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 17th day of June, 2009 that the following change in appropriation be made:
Expenditures
Increase 01000
-01000-446-05 by $8,000
Decrease 01000-01040-444-37 by $8,000
Motion to approve made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 10:28 a.m. Angie Alley, with Tabor Community Club, met with the Board to request a donation for advertising for the Farmers Merchants Picnic. Motion was made by Hendrickson to approve a donation of $500.00 to be paid out of Hotel Motel Tax/County Betterment. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:33 a.m. motion was made by Hendrickson to approve a Class C Beer Permit and Sunday Sales for The Junction. Morgan, aye; Hendrickson, aye; Larson, aye.
At 10:35 a.m. Randy Monroe met with the Board to discuss ditches and a county road in Anderson. Monroe said the abandoned road behind his property is being farmed by a local farmer and said he feels the road should be sold. Larson said he would meet with the County Attorney to see what steps need to be taken. Monroe also discussed the ditches in Anderson. Larson said he talked to Dan Davis and he said right now the county crews are busy doing what FEMA dollars are requiring them to do.
At 10:50 a.m. Fremont County Treasurer Judy Crain met with the Board to discuss the Fremont County tax sale held June 15 She stated that 211 regular parcels were offered and 176 parcels were sold for the total dollar value of $75,957.20. Fremont County acquired 16 parcels at the public bidder sale for the total dollar value of $2,159.00. The Treasurer said she felt they had a successful tax sale.
At 11:00 a.m. Christy Briley, Assistant Auditor, met with the Board requesting they call a special meeting on Tuesday, June 30, to approve payroll for July 2 Briley asked if she should hold the Sheriff’s office wellness checks until the end of the current fiscal year. Motion was made by Morgan to hold off paying the wellness until the 30th of June, and to set up a special meeting for June 30th. Hendrickson, aye; Morgan, aye; Larson, aye.
Payroll and claims were approved for June 19, 2009.
In other business, the Sheriff’s monthly report was approved.
At 11:10 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
June 24, 2009:
The Fremont County Board of Supervisors met in regular session on Wednesday, June 24, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 6:30 p.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board to have provider contracts approved. Motion was made by Hendrickson to authorize Chairman Larson to sign the provider contracts. Morgan, aye; Hendrickson, aye; Larson, aye.
Winkler reported that her printer has been fixed and does not need replacing at this time.
At 6:45 p.m. no one from the Conservation Department came to the meeting.
At 7:00 p.m. motion was made by Hendrickson to approve Applications for Iowa Retail Cigarette/Tobacco Permits for Percival Farm Service, Inc. and Sapp Bros. Truck Stop. Morgan, aye; Hendrickson, aye; Larson, aye.
At 7:05 p.m. Hendrickson made a motion to table approving a $28,550.00 bond for the proposed Payne drainage district. The Board would like the County Engineer’s opinion regarding the cost for the preliminary surveying and engineering work required for the first stage in developing the district. Morgan, aye; Hendrickson, aye; Larson, aye.
At 7:10 p.m. motion was made by Hendrickson to appoint Wilbur Henkle to the Conservation Board, Henkle would replace Robert Smith whose term is up July 1, 2009. Morgan, aye; Hendrickson, aye;Larson, aye.
At 7:15 p.m. motion was made by Hendrickson to sign a contract with Mainstay Systems for on-site maintenance for the Sheriff’s office. Morgan, aye; Hendrickson, aye; Larson, aye.
At 7:20 p.m. motion was made by Morgan to approve the following Resolution 2009-35. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of June 2009, that the following transfer of funds be approved and made: $390,055.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $49,661.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.
Motion to approve transfer made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 7:25 p.m. motion was made by Hendrickson to approve the Fremont County Commission of Veteran Affairs’ recommendation to hire Dennis Henneman to fill a ten-hour a week position in the Veteran Affairs Office. Morgan, aye; Hendrickson, aye; Larson, aye.
At 7:30 p.m. Carol Jennings met with the Board requesting a donation for advertising the upcoming Riverton Community Days. Motion was made by Hendrickson to approve a $500.00 donation for advertising to be paid for out of Hotel/Motel Tax/Future Allocation dollars. Hendrickson, aye; Morgan, aye; Larson, aye.
At 7:40 p.m. motion was made by Morgan to approve the following Resolution 2009-36. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24thth day of June 2009, that Drew L. Bartholomew shall be approved as Part-Time Telecommunicator for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be June 9, 2009.
Motion made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 7:45 p.m. motion was made by Morgan to approve the following Resolution 2009-37. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of June, 2009, that the following individuals shall be approved as Reserve Deputies for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be January 1, 2009:
Steven H. MacDonald
Scott Delong
Austin Richardson
Zack Buttercase
Timothy Blank
Andrew Wake
Michael Brammer
Jessica Blevins
Donald McAllister
Steve Mather
Jeffrery Linkenhoker Byron Sands
Todd Poppie
Rick Stegall
Thomas Benjamin
Michael Wake
Steven Gamber
Scott Richardson
Jared Johnson
Clint Wright
Rodney Umphreys
Trevor Mayberry
Kully Huntley
Arvid Garey
Joseph Linkenhoker
Michael Roush
Motion was made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 8:00 p.m. motion was made by Morgan to approve the following Resolution 2009-38. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of June, 2009, that the following individual shall be approved as a mower for the office of the Fremont County Secondary Road Department, as requested by the Fremont County Engineer, Daniel R. Davis. The effective date of employment shall be June 22, 2009.
Russell A. Brink – Mower, summer 2009 employment.
Motion was made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 8:05 p.m. motion was made by Morgan to approve the following Resolution 2009-39. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED THAT THIS RESOLUTION RESCINDS RESOLUTION 2009-34 dated the 17th day of June, 2009, by the Fremont County Board of Supervisors this 24th day of June, 2009, that the following changes in appropriation be made for the Fremont County Sheriff’s Office:
Expenditures
Increase 02000-01060-113-05-10 by $6,000.00
Increase 01000-01000-294-05 by $1933.74
Increase 01000-01000-413-05 by $66.26
Decrease 02000-01040-113-37-10 by $6,000.00
Decrease 01000-01040-294-37 by $1933.74
Decrease 01000-01040-413-37 by $66.26
Motion to approve transfer made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 8:15 p.m. motion was made by Morgan to approve the following Resolution 2009-40. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors in session on Wednesday, June 24, 2009, are hereby designating and appointing primary and alternate contacts to represent Fremont County with Iowa Communities Assurance Pool. Motion was made by Morgan to appoint Chuck Larson, Chairman, as primary contact and Earl Hendrickson, Vice-Chairman, as alternate contact.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
Claims were approved for June 26, 2009. Three wellness claims were denied.
At 8:25 p.m., there being no further business, Hendrickson made a motion to adjourn. Morgan, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
June 30, 2009:
The Fremont County Board of Supervisors met in a special session on Tuesday, June 30, 2009, in the Fremont County Courthouse Boardroom with Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 9:00 a.m. the Board approved payroll claims and miscellaneous year-end business.
At 9:15 a.m. Assistant Auditor Christy Briley met with the Board concerning rounding in payroll budgeted salaries. Morgan made a motion that all salaried employees receive their budgeted amount starting fiscal year July 1, 2009. Hendrickson, aye; Morgan, aye.
Payroll was approved for July 2, 2009.
Claims were approved for July 3, 2009.
At 10:05 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye
ATTEST:
Fremont County Auditor Chuck Larson, Chairman