Board of Supervisors Minutes

At 8:30 a.m. on Tuesday, May 11, 2010, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Earl Hendrickson, Cara Morgan Chuck Larson, Dan Davis, Art Claiborne, Steve Whitehead, Margaret Johnson, Jan Winkler, Nathan Russell, Arnold Emberton and Joan Kirk. Topics discussed were: Attorney, Margaret Johnson introduced Nathan Russell, a two-month intern attorney in her office; changes in court collections; Attorney and VA grants; GIS meeting; projected cost report; fire extinguisher and fire drill training; possible County Nuisance Ordinance.

The Fremont County Board of Supervisors met in regular session on Tuesday, May 11, 2010, in the Fremont County Courthouse Boardroom, with Hendrickson, Morgan and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Grace Johnson with The Hamburg Reporter was present for this meeting.

At 9:00 a.m. discussion was held on deteriorating courtyard steps. Also present was Ryan Sjulin. Sjulin presented a bid of $1,868.00 on the labor to replace the north and northwest steps in the courtyard. The company the blocks were purchased from is offering to replace the blocks at no cost to the county, because they were faulty blocks. Sjulin suggested the county purchase a sealer to protect all of the courtyard steps. Hendrickson tried to call Mike Hodges to see where he was in the process of purchasing supplies, as the board is now reconsidering their decision to accept his bid of $2,000.00 on April 27^th. Hendrickson said he would like to hold off on shipping the new blocks until a decision has been made.

Worth Constructing & Roofing, L.L.C., Tabor, IA presented a bid of $2,479.80 for materials, labor and landfill expenses to repair flat roof of the courthouse. Larson made a motion to accept the bid from Worth Constructing & Roofing LLC. Morgan, aye; Larson, aye; Hendrickson, aye.

At 9:44 a.m. the board discussed participation in a forum on the Green Economy made available through National Association of Counties (NACo). NACo is offering to pay for the lodging of three elected officials; County managers and administrators for June 17 & 18th. The meeting will be held at the Chicago Botanic Garden in Glencoe, Illinois. The county would be responsible for mileage, meals (excluding breakfast) and $100.00 for each participant. Larson said his wife, Twila Larson would like to go, as Executive Director of FREDCO, but the county would have to allow her to go in the county’s name. Larson said they could share mileage, but feels the county could pay FREDCO’s share of $100.00 out of County Betterment. Morgan said she would also like to attend the meeting. Motion was made by Larson to spend the $300.00 to register the three for the meeting. Morgan, aye; Larson, aye; Hendrickson, aye.

At 10:25 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                             Earl Hendrickson, Chairman

May 18, 2010:

The Fremont County Board of Supervisors met in regular session on Tuesday, May 25, 2010, in the Fremont County Courthouse Boardroom with Hendrickson and Larson present. Morgan was absent.

A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Steve Whitehead was present for the meeting.

At 6:30 p.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board and went over the Case Management Cost Report Motion was made by Larson to sign the report. Larson, aye; Hendrickson, aye.

At 6:40 p.m., due to conflict of interest, motion was made by Larson to table signing the utility permit for MidAmerican Energy for service lines on L-68 until Tuesday, June 1, when Supervisor Morgan will be present. Larson, aye; Hendrickson, aye.

At 6:45 p.m. Conservation Board members Wilbur Henkle and Becky Shull met with the Board and gave an update on the golf course. Claims were also discussed.

At 7:00 p.m. discussion was held concerning the courtyard steps. Steve Whitehead and Mike Hodges were present. Motion was made by Larson to put in standard concrete steps instead of bricks. Hendrickson, aye; Larson, aye. Since Mike Hodge’s bid had been approved earlier, he said he would get to the steps as soon as possible and would use colored concrete to match the wall.

At 7:30 p.m. motion was made by Larson to give the county engineer permission to sell used boiler plate at market price to Dan Lorimor. Larson, aye; Hendrickson, aye.

At 7:40 p.m. discussion was held concerning a bill from Microfilming Imaging Systems, Inc. for restoration and scanning files damaged by water in the Clerk’s vault. Motion was made by Larson to submit the bill to the insurance company. Larson, aye; Hendrickson, aye.

At 7:50 p.m. discussion was held concerning hiring a structural engineer to look at structured beams in the courthouse attic. Motion was made by Larson to contact Jim Ebmeier of Glenwood for a cost estimate on his services to come and look at the beams. Larson, aye; Hendrickson, aye.

Discussion was then held regarding replacement of the fire alarm panel in the courthouse. Motion was made by Larson to get a cost estimate, check with the insurance company, and put it back on the agenda for Tuesday, June 1. Larson, aye; Hendrickson, aye.

At 8:15 p.m. Andrea Rexroth, from Fremont County Extension Service, met with the Board regarding the 2011 County Substance Abuse Prevention Services Grant. Motion was made by Larson to authorize Chairman Hendrickson to sign the grant application. Larson, aye; Hendrickson, aye.

The sheriff’s monthly report was approved.

At 8:25 p.m., there being no further business, motion was made by Larson to adjourn. Larson, aye; Hendrickson, aye.

ATTEST:

Fremont County Auditor                                                                                 Earl Hendrickson, Chairman