Board of Supervisors Minutes
April 2018

April 3, 2018: 

The Fremont County Board of Supervisors met in regular session on Tuesday, April 3, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter from the Valley News Today, April Topham from the Hamburg Reporter, Dan Davis, Jeff Shirley, Brenna Bird and Robert Ellis were present for this meeting. 

Let the records show that Tina Bakehouse, Golden Hills RD&D did not attend the meeting with the board regarding introduction and update on County projects. 

Engineer Dan Davis met with the board for the signing and approval of the following:

Motion was made by Hickey to sign a three-year employment Contract and Agreement for the County Engineer as presented.  Hendrickson, aye, Hickey, aye, Graham, nay.  

Motion made by Hendrickson to allow Chairman Hickey to sign work in Right-of-Way Permit for John Moody to grade land for easier maintenance to control brush in Section 26, Township 68, Range 42. Motion carried unanimously. 

Motion was made by Hendrickson to approve the following Resolution 2018-21.  Motion carried unanimously. 

RESOLUTION 2018-21

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors that the following salaries be in effect commencing on the 1st day of July, 2018, for the supervisory and non-union personnel in the Secondary Road Department.

MAINTENANCE SUPERINTENDENT: $23.73 per hour salary
ADMINISTRATIVE ASSISTANT: $20.00 per hour salary
ASSISTANT TO ENGINEER: $26.14 per hour salary
ENGINEER: $93,319.00 salary

Motion is hereby made by Hendrickson to adopt this resolution.

Dated this 3rd day of April, 2018.
 

Robert Ellis met with the board regarding the future of the old jail. The board will discuss this further at the April 17, 2018, board meeting. 

Claims were approved for April 6, 2018. 

 At 9:13 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.
ATTEST:

April 10, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 10, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter from the Valley News Today, April Topham from the Hamburg Reporter and Mike Peterson from KMA were present for this meeting. Also present for this meeting were Jeff Shirley, Sheriff Kevin Aistrope, Attorney Tyler Loontjer, Brian Harris, Chris Herrick, Elaine Payne, Judy Holliman, Rick McIntyre, Brandon Urban with Murphy Tractor, and Isaac Parmenter.  

Dan Davis, Engineer and Jeff Shirley, Fremont County Roads Purchasing Agent met with the board to open bids for a road grader. Two bids were received and opened.  The first bid was $299,338.00 from Ziegler Cat for a 2018 140M3.  The second bid was $266,344.38 from Murphy John Deere for a 2018 770GP. Shirley explained advantages and disadvantages of each. Hendrickson made to motion to approve the low bid for the John Deere.  Hickey, aye; Graham, aye; Hendrickson, aye. 

The board discussed the possibility of a school resource officer. Assistant Mills County Attorney Tyler Loontjer met with the board regarding the resource officer. He says that in further talks with Fremont-Mills and Sidney they would like to try a part-time resource officer to be shared between both districts. They would like to see how that goes before hiring one for each school. Sheriff Aistrope voiced that he was there to ask the board’s support for implementing this in the 2018-2019 school year. He stated as far as costs go he likens it to the contracts with the cities for police protection. This would be a 75% and 25% split which Aistrope estimated would cost the county around $23,000 to $24,000. There won’t be actual numbers until an agreement is reached. The officer would then be a road deputy during approximately three months of the year. Jeff Shirley and Rick McIntyre, parents of students in the district, both voiced their support for the resource officer. Loontjer stated that eventually there will be an option to apply for federal grants for the position if they decide to have two full-time officers. After much discussion, Hendrickson made the motion to enter formal discussions with the schools for a resource officer. Hickey, aye, Graham, nay, Hendrickson, aye. 

Engineer Dan Davis met with the board regarding the following:

Motion made by Hendrickson to allow Chairman Hickey to sign work in ROW permit for R & S Farm Inc., by Roger Stooker to clean ditch on 350th Avenue in Section 14, Township 68, Range 41. Motion carried unanimously. 

Motion made by Hendrickson to allow Chairman Hickey to sign work in ROW permit for Larry Greedy to dig on west side of his property to repair water line to his house on Hwy 275. Motion carried unanimously. 

Motion made by Graham to allow Chairman Hickey to sign materials inspection costs on Project #BROS-CO36(68)-5F-36 (Taylor Bridge). Motion carried unanimously. 

The board reviewed the resolution for new hire for the full-time position in the recorder’s office. Hendrickson stated that he didn’t believe the office needed another full-time employee. Recorder Jenny McAllister joined the meeting. She explained that when they had two full-time employees and one part-time, it was difficult to keep help. She was continuously training new hires which made it difficult for staff to take time off. Motion made by Graham to approve the new hire resolution for the recorder’s office. Hickey, aye, Graham, aye, Hendrickson, nay.

RESOLUTION NO. 2018-22

WHEREAS, the Office of the Fremont County Recorder has completed the interview process and wishes to fill the full-time vacancy in her office.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 10th day of April 2018, that Tarah Berry be hired to fill the open full-time position in the Fremont County Recorder’s Office effective April 19th, 2018.

Motion to approve made by Graham.
 

Motion made by Graham to approve Class C Native Wine, Outdoor Service, Sunday Sales Liquor License Renewal for Sugar Clay Winery & Vineyard. Motion carried unanimously. 

Motion was made by Graham to approve the part-time seasonal employee resolution for the Fremont County Golf Course. Motion carried unanimously.

RESOLUTION NO. 2018-23

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 10th day of April 2018, that Curt Boyd and Bill Price shall be appointed as golf course part-time seasonal help, as requested by Fremont County Conservation Board.  The rate of pay shall be $8.83 per hour. The effective date of employment shall be April 11th, 2018.

Motion to approve made by Graham.
 

Judith Holliman and Elaine Payne with the Grape Hospital Foundation met with the board to ask that the green fees be waived for the Grape Community Hospital 25th Annual Golf Tournament Fundraiser to be held on June 8th and 9th. Motion made by Hendrickson to waive the green fees. Motion carried unanimously. 

Brian Harris Scoutmaster with the Fremont County Boy Scout Troop 73 met with the board to ask if the roadside park use fees could be waived for an event they are having. They have 9 kids in the local troop. They get to host the District Spring Camporee on April 20th through the 22nd. They have troops from Glenwood, Corning, Council Bluffs, and Creston. The troop has offered to do various clean-up around the area in trade for the fee waiver. Motion by Hendrickson to waive the roadside park fees. Motion carried unanimously.  

Motion was made Hendrickson to allow Chairman Hickey to sign GAX fund request for payment under CDBG for the Iowa Watershed Approach project. Motion carried unanimously. 

Claims were approved for April 13, 2018. 

In other business, the Recorder’s Monthly Report for March was approved.  

At 9:49 a.m., there being no further business, made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                    Randy Hickey, Chairman

April 17, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 17, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Sandy Parmenter from the Valley News Today was present for this meeting. Also present for this meeting were Conservation Director Doug Weber and Conservation Board Members Wilbur Henkle and Becky Shull. 

The board discussed the future of the old jail building. Robert Ellis was present for this meeting. Ellis has expressed interest in the building. FREDCO has also expressed interest. The board said that the sale of the building may also depend on its’ intended use. The board said they would discuss this with the county attorney to see what legal steps need to be taken to proceed with the sale of the building. 

Motion made by Hendrickson to approve Class C/Outdoor Service/Sunday Sales Liquor License for Williams-Jobe-Gibson Post No. 128. Motion carried unanimously. 

Dan Davis, Engineer and Jeff Shirley, Fremont County Roads Purchasing Agent met with the board to discuss the purchase of a rear mount shredder. This is the type of shredder that the DOT uses. The batwing type is more efficient for the tractors. They are on back order until the end of June, so this would be in the 2018/2019 budget. They have a quote from Whipp Sales and Service was for $19,200. And the bid from Keim Equipment was for $19,900. Motion made by Hickey to allow the purchase of the shredder Whipp Sales and Service. Motion carried unanimously.  

The board discussed that there will be a conservation board opening on June 30, 3018. Graham would like to see it advertised in the papers. He advised there was money in the conservation budget for publications. Weber will follow up with the Hamburg Reporter/Newspress regarding a publication. With the Valley News represented at this meeting, the topic will be covered in their papers. They also discussed the gender balance issue. When possible, the board should be gender balanced according to Iowa Code 69.16A. The board said it would depend on the applicants, but that would be a consideration. The board would like a deadline of June 18th at 4:30 p.m. for applications. They will review applications after the deadline.  

Chairman Hickey stated that Ron Loewe had officially withdrawn the four petitions that he filed regarding a drainage issue; therefore, there is no need for action regarding Iowa Code Section 468.600. 

Claims were approved for April 20, 2018. 

In other business, the Sheriff’s Monthly Report for March was approved. 

At 9:28 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:
 

April 24, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 24, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Treasurer Alise Snyder, Sheriff Kevin Aistrope, and Sandy Parmenter from the Valley News Today were present for this meeting. 

Tina Bakehouse with Golden Hills R C & D met with the board to introduce herself and to update the board on projects. She started working for Golden Hills in August. She asked about the board’s concerns in the county. Hendrickson stated that flood protection and hog confinements are a concern. Hickey discussed Hungry Canyons and maintaining with the watersheds is necessary. Graham mentioned that housing is a concern as well as broadband connectivity issues. She asked about the attractions to the county. Graham stated that Hometown Pride is working on a website to draw people in from the metro areas. The Loess Hills are a unique attraction. Hometown Pride has done many improvements to the towns throughout the county. Bakehouse advised the board to reach out whenever there is a need. They are here to help. 

Jack Reed with INCS met with the board to discuss the handbook and union contract negotiations. The board will sign a resolution next week on an effective date for the handbook. After they vote, each employee will receive an acknowledgement form to return to their department heads. He discussed the new process for union contact negotiations. The union reps should be educating the employees on the new rules. 

Motion made by Hendrickson to approve the cigarette/tobacco/nicotine/vapor permit for Sapp Bros. Travel Center. Motion carried unanimously. 

Engineer Dan Davis met with the board for the signing of a payment voucher. Motion made by Hendrickson to allow Chairman Hickey to sign universal payment voucher for HGM Associates on Project #STP-S-CO36 (75) - - 5E-36. Motion carried unanimously. 

The board discussed the possibility of changing the health insurance to a HRA with the help of Kingston Life & Health. This would be a partially self-funded program. The coverage would still be through Wellmark. The employees would see no changes to their coverage or the amount they pay toward deductibles. The board will gather more information before a decision is made.  

The board reviewed items for the 2017/2018 budget amendment. 

Claims were approved for April 27, 2018. 

At 10:17 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

March 2018     Home     May 2018