April 2012

April 3, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 3, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Jan Winkler, CPC, met with the board requesting to go into a closed session. At 9:03 a.m. Morgan made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote – Hickey, aye; Bartholomew, aye; Morgan, aye. Present were Jan Winkler, CPC, Joan Kirk, Auditor, Randy Hickey, Bart Bartholomew and Cara Morgan. At 9:03 a.m. the Board went into closed session. At 9:15 a.m. motion was made by Morgan to go out of closed session. Vote: Hickey, aye; Bartholomew, aye; Morgan, aye. No action was taken.

At 9:15a.m. Mike Batenhorst, Assistant Engineer, met with the board regarding truck bids that were opened the week before. The Engineer’s recommendation was to go with the low bid of the three companies. Morgan made a motion to approve the bid of $169,426.00 from Omaha Truck Center. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:30 a.m. Dan Davis, Engineer, met with the board. Motion was made by Morgan to approve the following Resolution 2012-18. Morgan, aye; Bartholomew, aye; Hickey aye.

WHEREAS, the Fremont county Secondary Roads Department held a letting for construction projects on March 27, 2012, and WHEREAS, three (3) bids were received for reconstruction of FEMA Site 15 due to Missouri River flooding in the Summer of 2011, Project L-FEMA-15-73-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to K & L Landscape & Construction, Inc. of Sergeant Bluff, Iowa for the low bid of $492,190. The cost of this project shall be paid from Local funds.

Motion to approve made by Morgan.

Approved this 3^rd day of April, 2012

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

Motion was made by Morgan to approve ROW Permit for R & S Farm, Inc. to clean silt out of road ditches on 240^th St. & 350^th Ave. in Riverton Twp. Sec. 14, 15 & 23. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:45 a.m. Morgan gave a levee update saying she has recently met with the Iowa Heritage Foundation in Des Moines, and showed them the maps regarding the current levee project. She said they have the sense of urgency and are very, very interested in helping the levee board. They have experience of dealing with trusts which is huge, and they are very willing to help. Hwy 2 South is what they are currently working on. It has not been let at this time.

At 10:00 a.m. Steve Perry, Engineer for City of Sidney, and Mark Travis, City Manager, met with the board to discuss the proposed downtown Streetscape Project. Perry wanted to know if the county had set money aside to finish the sidewalks around the courthouse. Hickey said the county intends to finish the sidewalks to fit in with the streetscape project, but has not set any money aside for the project. Perry said the City is also asking for an Easement for the City to work on property north of the parking lot ramp. Morgan asked who would be responsible for the wall around the courthouse, and Perry said the contractor will be responsible for any liability regarding the wall. Question was also asked about how the project will affect customer and employee parking at the courthouse. Perry thought the north driveway will be down for at least a month, with the east driveway serving as both the in and out. No decision has been made at this time.

At 10:15 a.m. Motion was made by Bartholomew to sign proclamation declaring April as Child Abuse Prevention Month. Morgan, aye; Bartholomew, aye; Hickey aye.

In other business, the following claim was approved for hand written warrant. General Supplemental Fund; Elections Administration, Postage & Mailing, $50.00.

The Recorder’s report for the month of March was approved.

Payroll and Claims for April 5, 2012, were approved.

At 10:50 a.m. there being no further business, Morgan made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

April 10, 2012:

At 8:30 a.m. on Tuesday, April 10, 2012, a department head meeting was held in the Fremont County Courthouse Boardroom.  Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Judy Crain, Dan Davis, Karen Berry, Margaret Johnson, Dennis Henneman, Kevin Aistrope, Arnold Emberton and Joan Kirk.  Topics discussed were:  work on FEMA projects; 4-county meeting; Mills County Jail Meeting; Missouri River Coalition meeting.  

The Fremont County Board of Supervisors met in regular session on Tuesday, April 10, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous Board session were read and approved.  The agenda was approved as posted. 

At 9:00 a.m. Pat Sheldon, met with the board regarding levee update. 

At 9:10 a.m. Motion was made by Morgan to accept Hickey’s recommendation and set the interest rate for Standard Warrants at 2%.  Bartholomew, aye; Morgan, aye; Hickey, aye.

At 9:15 a.m. Motion was made by Morgan approving the following Resolution 2012-19.  Bartholomew, aye; Morgan, aye; Hickey, aye.

RESOLUTION NAMING DEPOSITORIES 2012-19

RESOLVED, that the Fremont County Board of Supervisors of Fremont County, Iowa, approves the following list of financial institutions to be depositories of the funds in conformance with all applicable provisions of Iowa Code Chapter 12C.

RESOLVED, Judith Crain, Fremont County Treasurer is hereby authorized to deposit the Fremont County Funds in amounts not to exceed the maximum approved for each respective financial institution as set out below:

Motion made by Morgan.

Attest:

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

At 9:30 a.m. An easement for the City of Sidney Streetscape Project was discussed.  Present were Dan Davis and County Attorney, Margaret Johnson.  The County Attorney would like any assessment and easement to be in detail and in writing so the County Attorney can make an opinion.  No decision was made at this time.   

At 9:45 a.m. Dan Davis, Engineer, met with the board.  Motion was made by Morgan authorizing Chairman Hickey to sign contract and bonds for Project #L-FEMA-15-73-36.  Bartholomew, aye; Morgan, aye; Hickey, aye. 

At 10:00 a.m. Present for bid opening was Dan Davis, Engineer, Lee Ryherd, Assistant Engineer, Brian Higginbotham and Jason Miller.  The following bids were opened on Project #LFM-FEMA-27-7X-36:  K & L Landscape and Construction $170,906.00; Manatts, Inc. $164,437.27; Herberger Construction $179,663.40.  Davis will check numbers and come back in to the board with a Resolution.     

At 10:30 a.m. Present for bid opening was Dan Davis, Engineer, Lee Ryherd, Assistant Engineer, Brian Higginbotham and Jason Miller. The following bids were opened on Project #L-FEMA-30-73-36:  C.J. Monya & Sons, Inc. $539,796.00; Herberger Construction $659,672.00 and K & L Landscape & Construction, Inc. $453,427.50.  Davis will check numbers and come back in to the board with a Resolution.  

 At 10:45 a.m. Kevin Aistrope, Sheriff, met with the board requesting the board’s approval to fill a jailer position and a jailer/dispatcher position in the Sheriff’s Office.  Motion was made by Bartholomew to allow Aistrope to fill the two positions.  Bartholomew, aye; Morgan, aye; Hickey, aye.

11:37 a.m. there being no further business, Bartholomew made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.     

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

April 17, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 17, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Levee update: Morgan talked to the Governor and Lieutenant Governor on Friday, discussing county roads. Morgan feels it was a very positive meeting.

At 9:10 a.m. Jan Winkler, CPC, met with the board to discuss Mental Health changes due to her retirement at the end of June, 2012. Winkler suggested one possible option was to do a 28E Agreement with Page County. The board will be in contact with Page County to discuss, and consider that option.

At 9:40 a.m. Kevin Aistrope, Sheriff, presented a list of names he would like the board to consider for a Jail Committee. Motion was made by Bartholomew to approve the list of members as presented. Morgan, aye; Bartholomew, aye; Hickey aye. Aistrope also requested a member of the board of supervisors be on the committee. Bartholomew volunteered to fill that position.

At 10:00 a.m. Karis Henning, Iowa Workforce Development, met with the board to discuss Emergency Public Jobs (EPJ) provided by Iowa Workforce Development. EPJ is designed to put dislocated workers to work doing flood, and other emergency, related clean up and repair at non-profit worksites. Henning was asked if Thurman would qualify, and she said she thought they would. Henning said she will be driving her Director through Thurman to see what they can do to help there. The maximum length of employment will be 1040 hours. All participants will work 40 hours a week.

At 10:05 a.m. Motion was made by Bartholomew to change the Maintenance Supervisor hours from 4:30 a.m. to 12:00 p.m. to 5:30 a.m. to 1:00 p.m. starting July 1, 2012. Also present was Steve Whitehead. Morgan, aye; Bartholomew, aye; Hickey aye.

At 10:25 a.m. Kevin Gowing, met with the board to discuss continuing a Southwest Regional Water study. Also present was John Walter. The study was put on hold due to the 2011 flooding. Gowing said the County would be responsible for half of the $6,800.00 fee to complete the study. Morgan said she would like to know if Rural Water could be provided to the western part of Fremont County. Morgan made a motion to go ahead with the study. Morgan, aye; Bartholomew, aye; Hickey aye.

At 10:45 a.m. Arnold Emberton, IT, met with the board to present bids for a generator to be installed outside the Courthouse. Cummins Central Power turned in a bid of $52,155.00. Lawrence Buckalew turned in a bid of $50,400.00. Motion was made by Morgan to approve the low bid. Morgan, aye; Bartholomew, aye; Hickey aye.

At 10:55 a.m. Dan Davis, Engineer met with the board for approval of the following:

Motion was made by Morgan to approve the following Resolution 2012-20. Morgan, aye; Bartholomew, aye; Hickey aye.

RESOLUTION NO. 2012-20

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Secondary Roads Department held a letting for construction projects on April 10, 2012, and WHEREAS, three (3) bids were received for reconstruction of FEMA Site 27 due to Missouri River Flooding in the Summer of 2011, Project L-FEMA-7X-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Manatt’s Inc. of Brooklyn, Iowa for the low bid of $164,437.27. The cost of this project shall be paid from Local Funds.

Motion to approve made by Morgan.

Approved this 17^th day of April, 2012.

Attest:

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

Motion was made by Morgan to approve the following Resolution 2012-21. Morgan, aye; Bartholomew, aye; Hickey aye.

RESOLUTION NO. 2012-21

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Secondary Roads Department held a letting for construction projects on April 10, 2012, and WHEREAS, three (3) bids were received for reconstruction of FEMA Site 30 due to Missouri River Flooding in the Summer of 2011, Project L-FEMA-30-73-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to K & L Landscape & Construction, Inc. of Sergeant Bluff, Iowa for the low bid of $453,437.50. The cost of this project shall be paid from Local Funds.

Motion to approve made by Morgan.

Approved this 17^th day of April, 2012.

Attest:

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

Motion was made by Morgan authorizing Chairman Hickey to sign Work in ROW to clean ditches by Farmers National Bank on Property Owned by BPD Farms. Morgan, aye; Bartholomew, aye; Hickey aye.

In other business, payroll and claims for April 20, 2012, were approved.

Two claims were approved for hand written warrants. General Basic, Recr & Environmental Ed, Buildings, Davis Mill-Wright & Const. $12,720.28 and General Basic, Recr & Environmental Ed, Buildings, Hamburg Electric $7,594.00.

At 11:45 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye; Hickey aye.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman

April 24, 2012:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 24, 2012, in the Fremont County Courthouse Boardroom, with Hickey, Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Regarding the Levee update, Hickey said the Army Corps of Engineers is going to start scraping dirt today for foot print of new levee.

At 9:10 a.m. Motion was made by Morgan to set the interest rate on Stamped Warrants at 5%. Bartholomew, aye; Morgan, aye; Hickey, aye. Also present were Judy Crain, Treasurer and Jan Winkler, CPC. Hickey said it was up to the Drainage Districts to let the contractors know they have the option to hold the warrants.

At 9:30 a.m. Jan Winkler, CPC, met with the board to discuss sharing CPC and CM Director options with Page County. A meeting has been set up on April 24, 2012 at 12:00 noon to meet with Page County Board to discuss sharing CPC services with Page County.

At 9:35 a.m. Dan Davis, Engineer, met with the board requesting approval to purchase a Shoulder Reclaimer. Bartholomew made a motion to accept a bid of $5,068 from All American and allow the purchase of a Shoulder Reclaimer that can be pulled behind one of the county’s tractors. Davis said the Shoulder Reclaimer would cut back on time, and they will have more time to get other things done. Bartholomew, aye; Morgan, aye; Hickey, aye.

Motion was made by Morgan to sign contracts and bonds for Manatt’s on Project #LFM-FEMA-7X-36 (L-40). Bartholomew, aye; Morgan, aye; Hickey, aye.

At 9:45 a.m. Motion as made by Morgan approving Liquor License for Friendly’s Class B Native Wine Permit, Class B Wine Permit - Carry Out, Class C Beer Permit & Sunday Sales. Bartholomew, aye; Morgan, aye; Hickey, aye.

At 10:00 a.m. A Public Hearing on 2011/2012 budget amendment was held. Present were Randy Hickey, Bart Bartholomew, Cara Morgan, Jan Winkler and Joan Kirk. After some discussion and with no objection, motion was made by Morgan to close the public hearing at 10:10 a.m. Bartholomew, aye; Morgan, aye; Hickey, aye. Morgan made a motion to approve the budget amendment. Bartholomew, aye; Morgan, aye; Hickey, aye. The following Resolution was passed to approve changes in appropriation.

RESOLUTION NO. 2012-22

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of April, 2012, that the following change in appropriation be made:

Motion to approve made by Morgan.

At 10:30 a.m. Motion was made by Morgan to approve the following Resolution. Bartholomew, aye; Morgan, aye; Hickey, aye.

RESOLUTION NO. 2012-23

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 24th day of April 2012 that the following order for destruction of noxious weeds be effective immediately.

1. That each owner and each person in the possession or control of any land in Fremont County shall cut, burn, spray, or otherwise destroy all noxious weeds thereon and shall prevent weed seeds from blooming or coming to maturity, and shall keep said lands free from such growth of any other weeds as shall render the streets or highways adjoining said land unsafe for public travel.

Noxious weeds shall be cut, burned, sprayed, or otherwise destroyed on or before the following dates and as often thereafter as is necessary to prevent seed productions:

Group 1: May 15, 2012 - for Leafy Spurge, Perennial Peppergrass, Sour Dock, Sheep Sorrow.

Group 2: May 20, 2012 - for Canada Thistle, Russian Knapweed, Buckhorn, Wild Mustard, Musk

Thistle and all other species of thistle.
Group 3: June 30, 2012 - for Field Bindweed, Wild Carrot.
Group 4: June 30, 2012 - for Horse Nettle, Perennial Sow Thistle, Quack Grass, Butter Print, Puncture
Vine, Cocklebur, Bull Thistle and Hemp.
Group 5: August 14, 2012- for Shatter Cane and Wild Sunflower.

2. That each owner and person in the possession or control of any lands in Fremont County, infested with any noxious weeds, including Quack Grass, Perennial Sow Thistle, Canada Thistle, Field Bindweed, Horse Nettle, Leafy Spurge, Perennial Peppergrass, Russian Knapweed, Hemp, or any species of Thistle, shall adopt a program of weed destruction described by the Weed Commissioner, which in five years may be expected to destroy and will immediately keep under control such infestations of said noxious weeds.

3. That if the owners or persons in possession/control of any land in Fremont County fail to comply with the foregoing order, the Weed Commissioner shall cause this to be done and the expense of said work, including costs of serving notice and other costs, if any, to be assessed against the land and the owners thereof.

Motion to approve made by Morgan.

Attest:

/s/ Joan Kirk                                                                                /s/ Randy Hickey, Chairman      aye
Fremont County Auditor                                                                /s/ Bart Bartholomew                aye
                                                                                                   /s/ Cara Morgan                        aye

At 11:00 a.m. there being no further business, Bartholomew made a motion to adjourn.

Bartholomew, aye; Morgan, aye; Hickey, aye.

At 12:00 noon the board met with Page County Board to discuss 28E Agreement to Share CPC with Page County. No decision was made.

ATTEST:

Fremont County Auditor                                                                                 Randy Hickey, Chairman
 

March 2012     Home     May 2012