Board of Supervisors Minutes
March 2007
March 1, 2007:
The Board Meeting Scheduled for March 1, 2007 at 6:30 pm was Canceled due to Inclement Weather.
March 6, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 6, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Whipple to sign the following Resolution 2007-17. Whipple, aye; Hendrickson, aye; Larson, aye.
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Iowa Department of Transportation held a letting for construction projects on February 20, 2007, and
WHEREAS, six (6) bids were received for Bridge Project BRS-CO36(41)—60-36, and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Elk Horn Construction Co. of Sergeant Bluff, Iowa, for the low bid of $453,104.19. The cost of this project shall be paid from Federal Bridge Replacement funds and Farm to Market funds.
Motion to approve made by Whipple.
Approved this 6th day of March, 2007.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman aye
Fremont County Auditor /s/ John E. Whipple
aye
/s/ Earl Hendrickson
aye
Motion was made by Whipple to authorize Chairman Larson to sign contracts and bonds for Project BRS-CO-36(41)--60-36. Hendrickson, aye; Whipple, aye and Larson, aye.
Motion was made by Whipple to authorize Chairman Larson to sign DOT payment vouchers for Kirkham Michael for Design Project FM-CO36(46)—55-36, Box on M16. Hendrickson, aye; Whipple, aye; Larson, aye.
In other business, claims were approved for March 9, 2007.
At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 8, 2007:
At 8:30 a.m. on Thursday, March 8, 2007, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Chuck Larson, John E. Whipple, Earl Hendrickson, Judy Crain, Art Claiborne, Karen Berry, Nancy Henneman, Steve Whitehead, Margaret Henkle, Arnold Emberton, Margaret Gregory and Joan Kirk. Claiborne said purchasing flags from the Iowa prison systems proved to be a cost effective way to purchase flags. Hendrickson said he would like to see the department heads meet with the U.S. Department of Labor in a voluntary compliance assistance program. Kirk will call and set up a meeting.
The Fremont County Board of Supervisors met in regular session on Thursday, March 8, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple, and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo was present for this meeting.
At 10:00 a.m. the public hearing for adoption of the 2007/2008 County Budget was held. Present were Chuck Larson, John E. Whipple and Earl Hendrickson, Board of Supervisors, and Joan Kirk, Auditor. Also present was Sandie Sillers. After some discussion and with no objection, Whipple made a motion to close the hearing. Whipple, aye; Hendrickson, aye; Larson, aye. Whipple made a motion to approve the budget as published. Whipple, aye; Hendrickson, aye; Larson, aye. The following resolutions were passed to approve the 2007/2008 Fiscal Year County Budget.
RESOLUTION FOR ADOPTION OF BUDGET AND CERTIFICATION OF TAXES:
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 8th day of March 2007, that the proposed budget for fiscal year July 1, 2007 - June 30, 2008, after one public hearing as required by law on March 8, 2007, be adopted as proposed and published. Property taxes levied will be as follows: County wide levies; General Basic amount of $1,166,800.00 with a rate of 3.50000, General Supplemental amount of $715,492.00 with a rate of 2.14623 MH-DD Services Fund amount of $308,175.00 with a rate of 0.92442, with a countywide valuation without gas and electric of 333,371,539. Rural Services with a valuation without gas and electric of 243,231,251, for an amount of $641,437.00 at the rate of 2.63715. Grand total dollars is $2,831,904.00.
Motion to approve by Whipple, carried unanimously.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman aye
Fremont County Auditor /s/ John E. Whipple
aye
/s/ Earl Hendrickson
aye
RESOLUTION REGARDING SALARY INCREASES RECOMMENDED BY THE COMPENSATION BOARD:
WHEREAS, the Fremont County Compensation Board has recommended raises of a 3% percent increase for the County Attorney, Auditor, Recorder, Treasurer, Sheriff and Board of Supervisors, and
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 8th day of March 2007, that the recommended raises of the Compensation Board be adopted. The Fremont County Attorney will receive $51,196 for 2007/2008, an increase of $1,491 from 2006/2007 salary of $49,705; the Fremont County Sheriff will receive $49,391 for 2007/2008, an increase of $1,439 from the 2006/2007 salary of $47,952; the Fremont County Auditor, Recorder and Treasurer will each receive $39,921 for 2007/2008, an increase of $1,163 from the 2006/2007 salary of $38,758 for each; the Fremont County Supervisors will each receive $24,551 for 2007/2008, an increase of $715 from the 2006/2007 salary of $23,836 for each.
Motion to approve made by Whipple, carried unanimously.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman aye
Fremont County Auditor
/s/ John E. Whipple
aye
/s/ Earl Hendrickson
aye
RESOLUTION FOR APPROPRIATIONS
WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2007 in accordance with Section 331.434, Subsection 6, Code of Iowa.
THEREFORE, be it resolved by the Fremont County Board of Supervisors this 8th day of March 2007, the following: SECTION 1-The amounts itemized by fund and department on the attached schedule are hereby appropriated from the resources/fund as shown. SECTION 2- Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute an authorization for the department/officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2007. SECTION 3-In accordance with Section 331.437, Code of Iowa, no Department/Officer shall incur any liability in excess of the amount appropriated to this resolution. SECTION 4-If, at any time during the 2007/2008 budget year the Auditor ascertains that the available resources of a fund will be less than said fund's total appropriations, he/she shall immediately inform the Board and recommend appropriate corrective action. SECTION 5-The Auditor shall establish separate accounts for the appropriations authorized in Section 1. The Auditor shall report the status of such accounts to the applicable Departments/Officers monthly during the 2007/2008 budget year. SECTION 6-All appropriations authorized pursuant to this resolution lapse at the close of business on June 30, 2008. The above and foregoing resolution was adopted by the Fremont County Board of Supervisors on Tuesday, March 8, 2007.
Motion to approve by Whipple, carried unanimously.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman aye
Fremont County Auditor /s/ John E. Whipple
aye
/s/ Earl Hendrickson
aye
The following claim was approved for a handwritten warrant. General Basic Fund: The Schemmer Associates Inc., final payment for services-Comprehensive Plan, $3,149.50.
At 10:40 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 13, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 13, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Nancy Buckalew, Coroner Secretary, met with the Board requesting the chairman sign a Paul Coverdell Forensic Science Improvement Act Grant Application. The grant will pay for Dr. Choate to attend medico-legal death investigator training in St. Louis, Mo. Dr. Choate will be replacing David Owen as first called for death investigating in Fremont County. Hendrickson made a motion for Chairman Larson to sign the grant application. Whipple, aye; Hendrickson, aye; Larson, aye.
In other business, payroll for March 16, 2007 was approved.
At 10:35 a.m., there being no further business, Whipple made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 15, 2007:
The Fremont County Board of Supervisors met in regular session on Thursday, March 15, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple, and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Kim Gee was present for this meeting.
At 9:00 a.m. Robin Welch met with the Board regarding the condition of the streets in Anderson during the most recent snowstorm. Welch informed the Board that the main road was plowed but not the streets. She was also requesting gravel. Larson said he would discuss this with the county engineer.
At 9:15 a.m. Steve Whitehead, maintenance supervisor, met with the Board to see what they would like to do about a sinkhole that has developed at the north exit of the courthouse parking lot ramp. Dan Davis, Fremont County Engineer, looked at the problem and said the ramp should be closed until repairs could be done. Hendrickson made a motion to close the exit ramp and leave the entrance ramp available for handicap entrance only. Whipple, aye; Hendrickson, aye; Larson, aye.
At 9:30 a.m. Whipple made a motion to approve the following Resolution 2007-21. Hendrickson, aye; Whipple, aye; Larson, aye.
RESOLUTION FOR CHANGE IN APPROPRIATION
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 15th day of March, 2007 that the following change in appropriation be made:
Expenditures
Increase 01000-01110-413-28 by $1300.00
Decrease 02000-1410-414-31 by $ 600.00
Decrease 02000-1410-444-31 by $ 700.00
Motion to approve made by Whipple.
ATTEST:
/s/ Joan Kirk /s/ Chuck Larson, Chairman
Fremont County Auditor
Kim Gee gave an update regarding FREDCO.
At 10:25 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 20, 2007:
No Scheduled Board Meeting. ISAC Spring School, Des Moines
March 22, 2007:
The Fremont County Board of Supervisors met in regular session on Thursday, March 22, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple, and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:30 a.m. Dee Owen, Assistant to the Auditor, gave to the Board for their review, certificates of levies for board controlled drainage districts.
At 9:45 a.m. motion was made by Whipple, and carried unanimously, to approve a resolution ordering the Treasurer to suspend taxes pursuant to Iowa Code Section 427.9 in regards to a notification received from the Department of Human Services. Hendrickson, aye; Whipple, aye; Larson, aye.
At 10:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Hendrickson to approve the following Resolution 2007-22. Whipple, aye; Hendrickson, aye; Larson, aye.
Fremont County Board of Supervisors
WHEREAS, Senators Rielly and Noble, Chair and Ranking Member respectively of the Transportation Committee, are seeking input concerning transportation needs with public meetings that are being held throughout the state; and
WHEREAS, the Road Use Tax Fund is an important source of support for construction and maintenance projects at the city, county and state level; and
WHEREAS, an integral part of that R.U.T.F. is the fuel tax, which has not increased since 1989, and during that timeframe construction costs have more than doubled; and
WHEREAS, the Iowa Good Roads Association, the Iowa County Supervisor’s Association, the Iowa County Engineer’s Association and a consortium of additional public and private individuals and organizations, has promoted the TIME-21 program (Transportation Investment Moves the Economy in the 21st Century) to underscore that steady deterioration of the construction dollar; and
WHEREAS, Time-21 supports the Iowa Department of Transportation’s request, for an additional $200 million added to the R.U.T.F. that would be committed to roadway infrastructure and would be generated by increasing transportation-related fees;
NOW THEREFORE BE IT RESOLVED that the Fremont County Board of Supervisors recognizes the vital role that our transportation system performs for Iowa and encourages the legislature to consider funding alternatives to increase revenue to the Road Use Tax Fund.
Resolved this 22nd day of March, 2007
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman aye
Fremont County Auditor /s/ John E. Whipple
aye
/s/ Earl Hendrickson
aye
Motion was made by Hendrickson to authorize Chairman Larson to sign IDOT payment vouchers for HGM Associates, Inc. for Projects FM-CO36(44)--55-36 and FM-CO36(45)--55-36. This will be paid for out of Farm to Market Funds. Whipple, aye; Hendrickson, aye; Larson, aye.
Motion was made by Whipple to approve and sign DOT Budget and Program. Whipple, aye; Hendrickson, aye; Larson, aye.
Motion was made by Whipple to authorize Chairman Larson to sign cover sheets for box culvert plans for Projects FM-CO36(44)--55-36 and FM-CO36(45)--55-36. Hendrickson, aye; Whipple, aye; Larson, aye.
At 10:15 a.m. Carol Jennings, Riverton City Clerk, met with the Board to discuss speeding traffic and speed limit signs in Riverton. Also present was Fremont County Engineer Dan Davis. Jennings was wondering if the county could put up speed limit signs on the outskirts of Riverton to help slow traffic. Davis suggested Riverton moving the 25 mile an hour sign closer to the corporate limits, and the county putting up a 35 and 45 further out. Davis is hoping with signs and law enforcement it will slow traffic.
At 10:30 a.m. Mary Anne Gibson, Director of Waubonsie Mental Health Services, met with the Board concerning decrease of funding issues regarding Waubonsie Mental Health Services. Sandie Sillers, Fremont County CPC/Community Services Director, and Jennifer Herrington, Director of Supported Living, were also present.
In other business, the Sheriff’s Monthly Report was approved.
Claims for March 23, 2007 were approved.
At 11:41 a.m., there being no further business, Whipple made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 27, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, March 27, 2007, in the Fremont County Courthouse Boardroom, with Larson and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Whipple was not present for this meeting.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Hendrickson made a motion to sign cover sheet for M16 Box, Project FM-CO36(46)--55-36. Hendrickson, aye; Larson, aye.
Hendrickson made a motion to sign work in right-of-way permit for Richard Phipps. Hendrickson, aye; Larson, aye.
At 9:30 a.m. Fremont County Attorney Margaret Gregory met with the Board regarding a 28E Agreement between City of Sidney and Fremont County, prepared by T.J. Pattermann, Attorney for City of Sidney. Also present were Fremont County Sheriff Steve MacDonald and Deputy Kevin Aistrope. After reviewing the agreement and some discussion, no decision was made. The agreement will be discussed again following a joint meeting at City Hall on March 28th.
Payroll was approved for March 30, 2007.
At 10:10 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
March 29, 2007:
The Fremont County Board of Supervisors met in regular session on Thursday, March 29, 2007, in the Fremont County Courthouse Boardroom, with Larson, Whipple, and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Gary Farwell met with the Board regarding purchasing a tax sale certificate on a property that joins his property in Randolph. Whipple suggested he get the parcel numbers from the County Treasurer and hire an attorney to make sure there are no other liens on the property. If he still wants to purchase the property he will need to submit a written bid to the Board. The Board will have to publish the bid and have a public hearing on it.
At 9:15 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Whipple to authorize Chairman Larson to sign IDOT payment voucher with Kirkham Michael for Project FM-CO36(46)--55-36. Hendrickson, aye; Whipple, aye; Larson, aye.
At 9:30 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board requesting that she, herself, fill the vacancy on the SIRHA Board.
The following claim was approved for a handwritten warrant. Secondary Road Fund: Alliance Gas, Diesel, $15,617.13.
At 10:10 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman