Board of Supervisors Minutes March 2006

Board of Supervisors Minutes

March 2006

March 2, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, March 2, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Aistrope made a motion to sign a library contract with Tabor Library. Larson, aye; Whipple, aye; Aistrope, aye.

In other business, the County Recorder’s Monthly Report was approved.

At 10:10 a.m., there being no further business, Larson made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 7, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, March 7, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Fremont County Engineer, met with the Board. Larson made a motion to authorize Chairman Whipple to sign IDOT 2006 Secondary Road Budget Amendment #1. Aistrope, aye; Larson, aye; Whipple, aye. Motion was made by Aistrope to authorize Chairman Whipple to sign Work in ROW Permit for Extreme Trenching for Qwest telephone service line at 2190 Manti. Larson, aye; Aistrope, aye; Whipple, aye. Larson made a motion to authorize Chairman Whipple to sign Work in ROW Permit for Eaton Corporation to remove a driveway. Aistrope, aye; Larson, aye; Whipple, aye. Aistrope made a motion to authorize Chairman Whipple to sign Work in ROW Permit for Ron Loewe. Larson, aye; Aistrope, aye; Whipple, aye. Larson made a motion to sign plans for Pavement Marking Project. Aistrope, aye; Larson, aye; Whipple, aye.

At 9:15 a.m. the Board signed a Certificate of Appointment, appointing Bobbie Lynn Davis as Deputy Sheriff.

At 9:20 a.m. Larson made a motion to sign library contracts with Hamburg and Randolph Libraries. Aistrope, aye; Larson, aye; Whipple, aye.

At 9:30 a.m. Ross Silcock and Linda Cruickshank, representing FREDCO, spoke with the Board regarding Grow Iowa Foundation, a re-lending program that requires a $5,000 contribution to participate. The FREDCO representatives said they would request help from each of the local banks to see if they would be interested in contributing. Cruickshank said if Fremont County chose to be in the pool, they would have a chance to get $35,000 back in a re-lending program. They will report back as to what the area banks are willing to do. Cruickshank also asked the Board if they would be interested in initiating an annual City/County/ School Government meeting and banquet to start improving communication and recognition of accomplishments in different departments. No decision was made.

At 10:00 a.m. the public hearing for adoption of the 2006/2007 County Budget was held. Present were the Board of Supervisors and Auditor Joan Kirk. After discussion and with no objection, Aistrope made a motion to close the hearing. Larson made a motion to approve the budget as published. The following resolutions were passed to approve the 2006/2007 Fiscal Year Fremont County Budget.

RESOLUTION NO. 2006-14

RESOLUTION REGARDING SALARY INCREASES RECOMMENDED BY THE COMPENSATION BOARD:

WHEREAS, the Fremont County Compensation Board has recommended raises of a 4% percent increase for the County Attorney, Auditor, Recorder and Treasurer, 6% percent increase for Sheriff, 2% percent increase for Board of Supervisors, and

THEREFORE, be it resolved by the Fremont County Board or Supervisors this 7th day of March 2006, that the recommended raises of the Compensation Board be reduced by 25%. The Fremont County Attorney will receive $49,705 for 2006/2007, an increase of $1,447 from 2005/2006 salary of $48,258; the Fremont County Sheriff will receive $47,952 for 2006/2007, an increase of $2,065 from the 2005/2006 salary of $45,887; the Fremont County Auditor, Recorder and Treasurer will each receive $38,758 for 2006/2007, an increase of $1,129 from the 2005/2006 salary of $37,629 for each; the Fremont County Supervisors will each receive $23,836 for 2006/2007, an increase of $352 from the 2005/2006 salary of $23,484 for each.

Motion to approve made by Aistrope, carried unanimously.

ATTEST:

/s/ Joan Kirk                                                                                 /s/ John E. Whipple, Chairman       aye
Fremont County Auditor                                                             /s/ Chuck Larson                              aye
                                                                                                      /s/ David Aistrope                            aye

RESOLUTION NO. 2006-15

RESOLUTION FOR ADOPTION OF BUDGET AND CERTIFICATION OF TAXES:

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of March 2006, that the proposed budget for fiscal year July 1, 2006 - June 30, 2007, after one public hearing as required by law on March 7, 2006, be adopted as proposed and published. Property taxes levied will be as follows: County wide levies; General Basic amount of $1,148,697.00 with a rate of 3.50000, General Supplemental amount of $714,056.00 with a rate of 2.17568 MH-DD Services Fund amount of $439,367.00 with a rate of 1.33872, with a countywide valuation without gas and electric of 328,199,139. Rural Services with a valuation without gas and electric of 242,041,292, for an amount of $640,478.00 at the rate of 2.64615. Grand total dollars is $2,942,598.00.

Motion to approve by Aistrope, carried unanimously.

ATTEST:

RESOLUTION NO. 2006-16

RESOLUTION FOR APPROPRIATIONS

WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2006 in accordance with Section 331.434, Subsection 6, Code of Iowa.

THEREFORE, be it resolved by the Fremont County Board of Supervisors this 7th day of March 2006, the following: SECTION 1-The amounts itemized by fund and department on the attached schedule are hereby appropriated from the resources/fund as shown. SECTION 2- Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute an authorization for the department/officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2006. SECTION 3-In accordance with Section 331.437, Code of Iowa, no Department/Officer shall incur any liability in excess of the amount appropriated to this resolution. SECTION 4-If, at any time during the 2006/2007 budget year the Auditor ascertains that the available resources of a fund will be less than said fund's total appropriations, he/she shall immediately inform the Board and recommend appropriate corrective action. SECTION 5-The Auditor shall establish separate accounts for the appropriations authorized in Section 1. The Auditor shall report the status of such accounts to the applicable Departments/Officers monthly during the 2006/2007 budget year. SECTION 6-All appropriations authorized pursuant to this resolution lapse at the close of business on June 30, 2007. The above and foregoing resolution was adopted by the Fremont County Board of Supervisors on Tuesday, March 7, 2006.

Motion to approve by Aistrope, carried unanimously.

ATTEST:

At 10:30 a.m. Doug Aistrope and Brenda Loewe, with Farm Bureau, and Betty Whitehead with the Auditor’s Office were present for a conference call with Blue Cross Insurance.

At 10:55 a.m., there being no further business, motion was made by Aistrope to adjourn. Larson, aye; Aistrope, aye; Whipple, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 9. 2006:

At 8:30 a.m. on Thursday, March 9, 2006, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were John E. Whipple, Chuck Larson, David Aistrope, Joan Kirk, Judy Crain, Art Claiborne, Steve Whitehead, Margaret Henkle, Arnold Emberton, Ryan Funke and Steve MacDonald. Whipple said he would get in touch with Larry Greedy about getting a handrail on the courthouse steps. Larson said when Whitehead is finished painting the courthouse walls that Craig Marshall will install the defibrillator. Larson said Red Haun is currently temporary Emergency Management Coordinator. Henkle reported that documents can now be recorded on line, but there are a few things that need to be ironed out. Claiborne said he has notified four local newspapers regarding an informational meeting sponsored by Iowa Veterans Affairs Benefits Awareness Task Force to be held at Emerson Community Center regarding Supermarket of Veterans Benefits.

Let the records show that Patricia Rengifo with The Hamburg Reporter was present for both meetings.

The Fremont County Board of Supervisors met in regular session on Thursday, March 9, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Larson made a motion to approve the following Resolution No. 2006-17. Larson, aye; Aistrope, aye; Whipple, aye.

RESOLUTION NO. 2006-17

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 9^th day of March, 2006, that the following change in appropriation be made:

Expenditures

Increase 02000-01500-425-30 by $668.35
Decrease 02000-01530-425-31 by $184.82
Decrease 02000-01100-110-04 by $483.53

Motion by Larson to approve.

ATTEST:

Let the records show that Whipple left the meeting at 9:15 a.m.

At 9:15 a.m. Steve MacDonald, Fremont County Sheriff, and Vicki Danley, Fremont County Attorney, met with the Board to discuss a 28E Contract for Law Enforcement Services between the Fremont County Sheriff’s Department and the City of Sidney. MacDonald said there is reason to believe that the City of Sidney intends to hire a city police officer. The Sheriff was requesting the Board to ask Vicki Danley to get in touch with the City of Sidney’s attorney and see what their intentions are towards honoring the agreement. After discussion, the Board decided the Sheriff could ask Danley and he did. Danley said she would write a letter to the city attorney regarding the agreement and report back to the Sheriff her findings.

At 9:50 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 14, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, March 14, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Georgene Peeler, Assistant to the Auditor, presented the Board with Family Farm Applications for their approval. Motion was made by Aistrope to approve the applications. Larson, aye; Aistrope, aye; Whipple, aye.

At 9:15 a.m. Aistrope made a motion to approve a Class B Beer Permit and Sunday Sales License for the Fremont County Golf Course. Aistrope, aye; Whipple, aye; Larson, aye.

At 9:20 a.m. Doug Hobbie stopped in to visit with the Board.

At 9:30 a.m. Darwin Bugg, with Soil and Water Commission, met with the Board regarding a fence dispute. The fence is on a watershed easement and the property owners want it taken down. The property owners were told that if they pay for the cost of the fence, they can take it down and keep the materials. Bugg said he wanted to make the Board aware of the situation.

At 10:00 a.m. Larson, with the recommendation of EMS Association, made a motion to appoint Michelle Bolander to the position of EMS Grant Coordinator. Aistrope, aye; Whipple, aye; Larson, aye.

At 10:05 a.m. Red Haun stopped in to visit with the Board.

Payroll and claims were approved for March 17, 2006.

In other business, the Sheriff’s Monthly Report was approved.

At 11:00 a.m. Buford Erhart, owner of the FiftyNiner Motel, met with the Board regarding a drainage situation on his property. He is concerned about the north end of his property if there is a lot of rain this spring. He said the tube under Airport Road is almost totally plugged. The Board said they would ask the County Engineer to take a look at it.

At 11:20 a.m., there being no further business, motion to adjourn was made.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 16, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, March 16, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Marvin Oakes and CADY Insurance representatives, Kerry Erts and Denise Ballard, met with the Board regarding a group health insurance quote. The quote was through Iowa Governmental Health Care Plan.

At 9:45 a.m. Beth Hill, with Fremont County Home Health, Jim Clough, Grape Community Hospital Administrator, and Janeth Winkler, Fremont County Board of Health, met with the Board regarding the Public Health Contract. They wanted to know if the County would be interested in contributing additional funds for Home Health. The concern was that they would be getting close to cutting services without additional funding. The Board said they would look at the options the county will have for public health nursing.

At 10:28 a.m. Tim Travis and Barb Matousek, United Health Care, and Patty Glaser, Wellmark, met with the Board regarding group health insurance quotes.

At 10:30 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, will reschedule her appointment.

At 11:30 a.m. Dan Davis, Fremont County Engineer, met with the Board recommending the Board approve a Work in ROW Permit to clean out a road ditch on Kederich property. Larson made a motion to authorize Chairman Whipple to sign the permit. Aistrope, aye; Whipple, aye; Larson, aye.

Motion was made by Larson to authorize Chairman Whipple to sign a payment voucher for HGM Associates, Inc. on J-34 (Knox Road) Project. Larson, aye; Aistrope, aye; Whipple, aye.

Tree Removal at the County Farm was tabled. Larry Whitehead did not come in.

At 11:45 a.m. Mark Fortney met with the Board regarding night activities and auction traffic at the impound lot. Kevin Aistrope, Deputy Sheriff, was present. Fortney lives across from the impound lot on Foote Street and complained of noise from cars brought in late at night. Also, the Sheriff’s auction at the impound lot sometimes blocks the street, making it hard for him to get in and out. Deputy Aistrope said the auction only takes about three hours and he did not realize there was a traffic problem. Aistrope told Fortney if he is having trouble getting to his property on an auction day to let them know and they will make sure he gets through.

At 12:00 p.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 21, 2006:

ISAC School of Instruction-Des Moines. No Regular Board Meeting

March 23, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, March 23, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Patricia Rengifo with The Hamburg Reporter was present until 11:00 a.m.

At 9:00 a.m. Dan Davis, Fremont County Engineer, and Mike Batenhorst met with the Board regarding a bid opening for trucks and hydraulics. Rob Roane with Cornhusker International was also present. The first bid opened was from Wise-Mack Inc. for two tandem axle Freightliner trucks, cost with trade-in, $121,046. The second bid opened was from Cornhusker International for two tandem axle International trucks, cost with trade-in, $113,408. Aistrope made a motion to table a decision until the Engineer has time to go over the bids and make a recommendation. Aistrope, aye; Whipple, aye and Larson, aye. One bid for $31,605 was opened from Hawkeye Truck Equipment, Des Moines, for two boxes and hydraulics. Larson made a motion to table the bid until the Engineer can review. Aistrope, aye; Whipple, aye; Larson, aye.

The following claims were approved for hand-written warrants. Purchase Power, Postage, $600.00 and Aquila, Gas Service, $2,154.25.

Keith Hickey stopped in to visit with the Board.

At 9:30 a.m. Larry Cose and Deanna Dentlinger with ISAC met with the Board regarding a group health insurance quote. Also present were Kevin Aistrope and Betty Whitehead.

At 10:34 a.m. the Board opened bids for landscaping at Southern Loess Hills Welcome Center, Project STP-E-CO36(36)-8V-36. The first bid opened was from Pine Acres Nursery for $2,917.35. The second bid was from Earl May Nursery for $2,634.00. The third bid was from Swedish Touch Nursery for $2,127.25. Aistrope made a motion to table any decision until Jim Ebmeier can review bids and give his recommendation. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:39 a.m. Carl Johnson met with the Board regarding Schultz Ditch drainage. Repair work needs to be done on the dike and ditch so the water will not drain onto Johnson’s property. Johnson was asked to bring in a bid on the job.

At 10:45 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board for approval of Fremont County Annual Report and Review of Strategic Plan for 2005. Aistrope made a motion to approve and for Chairman Whipple to sign. Larson, aye; Aistrope, aye; Whipple, aye. Larson made a motion to accept Fremont County Mental Health Services Strategic Plan Effective July 1, 2006-June 30, 2009 and to approve Iowa Department of Human Services Community Mental Health Center Affiliation. Aistrope, aye; Whipple, aye; Larson, aye.

At 11:00 a.m. Aistrope made a motion to go into closed session according to Iowa Code 21.5 item i. Present were, Sandie Sillers, David Aistrope, John Whipple, Chuck Larson and Joan Kirk. At 11:14 a.m. Aistrope made a motion to go out of closed session. Aistrope also made a motion to let Sillers hire a part time temporary person and make any other personnel decisions regarding current staffing issues. Larson, aye; Aistrope, aye; Whipple, aye.

At 11:18 a.m. Aistrope left the meeting.

At 11:19 a.m. Steve Whitehead met with the Board to discuss lawn sprinklers for the courthouse lawn.

At 11:25 a.m. Paul Lattin met with the Board over concerns regarding the Hotel/Motel Tax that passed in the December 2005 Special Election.

At 11:35 a.m., there being no further business, Larson made a motion to adjourn. Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 28, 2006:

The Fremont County Board of Supervisors met in regular session on Tuesday, March 28, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Joan Kirk, Fremont County Auditor, met with the Board to discuss the State Auditor’s recommendations. Kevin Aistrope, Deputy Sheriff, was present. The Board has asked the Sheriff’s Department for job descriptions for his staff in order to determine who is exempt vs. non-exempt regarding overtime pay. Also, a plan was made on how Local Option Tax will be spent for the upcoming year.

At 10:00 a.m. Dan Davis, Fremont County Engineer, met with the Board. Motion was made by Aistrope to authorize Chairman Whipple to sign the IDOT Five-Year Program and Budget. Larson, aye; Whipple, aye; Aistrope, aye.

At 10:20 a.m. Keith Hickey stopped in to visit with the Board.

At 10:30 a.m. the Board discussed Fremont County’s health insurance. Betty Whitehead was present. After having reviewed nine health insurance quotes from various companies, Larson made a motion to narrow it down to two, ISAC and Farm Bureau. Farm Bureau has not made a quote yet.

Payroll was approved for March 3l, 2006.

At 10:48 a.m., there being no further business, Aistrope made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

March 30, 2006:

The Fremont County Board of Supervisors met in regular session on Thursday, March 30, 2006, in the Fremont Courthouse, Boardroom, with Whipple, Larson and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Brian Shirley met with the Board regarding cleaning up trees around the edges of the fields at the County Farm. The estimate to clean up the trees was $540.00. Aistrope made a motion to go ahead with the improvements. Larson, aye; Aistrope, aye; Whipple, aye.

At 9:30 a.m. Jim Owen, Assistant to County Engineer, met with the Board to discuss and approve a temporary road closure. Aistrope made a motion to approve the following Resolution No. 2006-18. Larson, aye; Aistrope, aye; Whipple, aye.

RESOLUTION NO. 2006-18

RESOLUTION FOR TEMPORARY ROAD CLOSING AND DETOUR DESIGNATION

WHEREAS, Chapter 306, Section 306.41 of the Code of Iowa, provides for the temporary closing of a highway for construction, reconstruction, maintenance or natural disaster, and that any numbered road closed for over forty-eight hours shall have a designated detour route, and

WHEREAS, construction work is beginning on Project FM-CO36(38)—55-36, on County Route J10 (105^th Street) in Green Township. This road will require temporary closing from near the intersection of 105^th Street and 292^nd Avenue in Section 1, T70N-R42W, thence East, 0.75 miles to the Intersection of 300^th Avenue at the East ¼ corner of Section 1, T70N-R42W, and

WHEREAS, the detour route shall begin at the intersection of U.S. Highway 275 and 105^th Street in Tabor, thence North 0.25 miles on U.S. 275 to the intersection of Waubonsie Avenue at the Northwest Corner of Section 3, T70N-R42W; thence East on Waubonsie Avenue, 4.0 miles to the intersection of 310^th Avenue (L63) at the Northeast Corner of Section 6, T70N-R41W; thence South on 310^th Avenue, 0.5 miles to the intersection of 105^th Street (J10) at the East 1/4 corner of Section 6, T70N-R41W and terminating at that point.

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the above-described road be temporarily closed and the detour established as necessary until such time as said construction or reconstruction work has been completed.

Motion to approve made by Aistrope.

Approved this 30th day of March, 2006.

ATTEST:

At 9:45 a.m. Steve Whitehead talked with the Board regarding lawn sprinklers for the courthouse lawn. Aistrope asked Whitehead to break the bid down to the south half of the courtyard.

At 10:00 a.m. Larson made the motion to approve the following Resolution 2006-19. Aistrope, aye; Whipple, aye, Larson, aye.

RESOLUTION NO. 2006-19

RESOLUTION AUTHORIZING SOUTHWEST IOWA PLANNING COUNCIL TO APPLY FOR HOUSING ASSISTANCE FUNDS FROM THE FEDERAL HOME LOAN BANK

WHEREAS; Fremont County has found a need for housing rehabilitation in the county; and,

WHEREAS, the Southwest Iowa Housing Repair Program that will be administered by Southwest Iowa Planning Council meets the housing needs according to the latest Fremont County Housing Inventory and Regional Housing Plan

NOW THEREFORE, BE IT RESOLVED BY THE COUNTY SUPERVISORS OF THE COUNTY OF FREMONT, as follows:

SECTION l: Fremont County Supervisors approve the submission of an application to Federal Home Loan Bank by Southwest Iowa Planning Council to complete housing repairs for income eligible households.
SECTION 2: This project will be available throughout Fremont County.
SECTION 3: Fremont County agrees to contribute $100.00 toward this project.

Adopted this 30^th day of March, 2006.

ATTEST:

/s/ Joan Kirk, Auditor /s/ John E. Whipple, Chairman

The following claims were approved for handwritten warrants. Secondary Road Fund: Farragut Oil, Inc., Diesel Fuel, $14,628; General Basic Fund: Swedish Touch Landscaping, Finish Retaining Wall, $9,517.50.

At 10:10 a.m., there being no further business, motion was made by Aistrope to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor John E. Whipple, Chairman

February 2006 Home April 2006