Board of Supervisors Minutes
February 2019

February 5, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 5, 2019, in the Fremont County Courthouse Boardroom, with Graham and Sheldon present. Let the record show that Hickey was not present for this meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sheriff Kevin Aistrope, Mike Wake, Duane Aistrope, Al Marshall, Carl Focht, and Sandy Parmenter with the Valley News Today were also present for this meeting. 

Brian Kingsolver with the Grape Community Hospital Foundation met with the board to ask that the green fees be waived for the Grape Community Hospital 26th Annual Golf Tournament Fundraiser to be held tentatively on June 7th and 8th. Motion made by   Sheldon to waive the green fees. Motion carried unanimously. 

Jack Reed with INCS met with the board for the approval of the new Fremont County Secondary Roads bargaining agreement. He stated that the secondary roads staff and union negotiator were pleasant to work with on the agreement. He discussed items that were in the contract that cannot be in the contract now by law. Motion by Sheldon to approve the Fremont County Secondary Roads Union Agreement as presented. Motion carried unanimously.

He also discussed the progress of the Fremont County Sheriff’s Office negotiations. They have not had any meetings to date. Reed stated that because of the timetable they may want to do a quick settlement. They could end up without a contract if they don’t meet soon. Sheriff Aistrope stated that he knew that the representative had met with members of his office. 

Engineer Dan Davis met with the board to discuss Cemetery Road. He sent the board an email with the original agreement and the proposed changes. At the meeting with Bill Blackburn they discussed what they would need to complete the road. Davis believes that the board needs to discuss this further. There is a possibility of abandoning the stretch of road that is impassable. Then they could acquire a property and provide another road with access from another direction. The timeline has changed and may not be feasible now that Blackburn is dealing with the Iowa DNR. The property in question now belongs to the IRS. He would like County Attorney Elliott to review the contract. Motion made to table the item until the county attorney can review it. Motion carried unanimously. 

Motion made by Sheldon to reappoint Grant Schaaf to the Civil Service Commission. Motion carried unanimously. 

Motion made by Sheldon to allow Chairman Graham to sign a letter of support for the Golden Hills RC&D Water Quality Initiative Urban Water Quality Project. Motion carried unanimously. 

Dan Sturm with Hamburg Fire & Rescue Department met with the board to discuss hiring more dispatchers. He would like the board to consider this matter. He stated that he cannot count the number of times where there has been delayed action because the dispatcher was busy on other emergency calls or talking to officers. He is afraid that at some time it will make a situation worse. He cited the pursuit and accident that came through the county several months ago as one example and that there are times that the dispatcher cannot handle it. Duane Aistrope also spoke in support of the idea. He spoke about other responsibilities that the dispatchers have with the new jail such as opening doors and monitoring prisoners. Mike Wake with Tabor Fire/Rescue and a dispatcher spoke in favor and gave examples of times when he has needed help. Al Marshall with Randolph Fire/Rescue asked if the center was already set up with two stations. Sheriff Aistrope confirmed that it is. Sheldon stated what he is hearing is the need for efficiency and safety. Aistrope stated that it costs around $61,000 to put on one dispatcher for a year. If the board agrees to hire more, he would like to see them hired gradually and not all at once for training purposes. The group would just like the board to consider this in the future. 

Claims were approved for February 8, 2019. 

At 10:10 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST: 

February 12, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 12, 2019, in the Fremont County Courthouse Boardroom, with Hickey and Sheldon present. Let the record show that Graham was not present for this meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Motion was made Hickey to allow Chairman Graham to sign GAX fund request for payment under CDBG for the Iowa Watershed Approach Project. Motion carried unanimously. 

Motion made by Sheldon to approve Class B Wine, Class C Liquor, Outdoor Service, & Sunday Sales Permit for Wild’s Property Management. Motion carried unanimously. 

 In other business, the Recorder’s monthly report for January was approved.  

Claims were approved for February 15, 2019. 

At 9:12 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Vice-Chairman

February 19, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 19, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Cindy Mount, Susan Shepherd, Engineer Dan Davis, & Sandy Parmenter with the Valley News Today was present for this meeting. 

Motion made by Hickey to approve change in appropriation of funds resolution. Motion carried unanimously.

RESOLUTION NO. 2019-12

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 19th day of February, 2019 that the following change in appropriation be made. 

Expenditures

Increase    02000-01500-425-30             $     55.00
Increase    02000-01620-425-31-9          $ 1,000.00
Decrease   02000-01100-113-04-10        $ 1,055.00

Motion to approve made by Hickey.
 

Susan Shepherd met with the board regarding the Tabor Library applying for the Enhance Iowa Grant. She would like the board to commit to a certain dollar amount in writing, also citing the yearly support that the board provides through Rural Services Fund. This grant requires funding support from the city and the county. Graham would like to table the issue to research where funding might possibly come from. Motion by Graham to table action on the Enhance Iowa Grant for Tabor Public Library. Motion carried unanimously. 

Motion made by Sheldon to sign the updated hotel/motel tax disbursement resolution. Motion carried unanimously.

RESOLUTION NO. 2019-13

A RESOLUTION AUTHORIZING DISBURSEMENT OF HOTEL AND MOTEL TAX PROCEEDS

WHEREAS, Iowa Code Chapter 423A allows the Board of Supervisors by resolution to impose and collect a hotel and motel tax in the unincorporated areas of Fremont County, and such authority was granted by a special election held on December 6, 2005; and

WHEREAS, proceeds from such tax are or will be received by Fremont County, Iowa, for economic development, tourism and recreation, as allocated by the Board;

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That for the fiscal years of 2019-2020 through 2020-2021, monies received shall be disbursed as follows:

1.   25% to Tourism/Recreation
      25% to Welcome Center

2.   50% Economic Development

Motion to approve was made by Sheldon.

Dated: February 19, 2019.
 

Engineer Dan Davis met with the board at their request regarding the snow removal ordinance. They discussed the priorities of clearing the roads. His department works to open one lane of roads within the first 24 hours. They discussed the ordinance in depth. The ordinance was created by ISAC in the 80’s. Davis tries to adapt the ordinance to meet the needs of each storm. After much discussion, Davis said he would contact other counties to see if they have tweaked this ordinance.

Let the records show that Renae Johanningmeier with Group Benefits, Ltd. was unable to attend this meeting. She would like to be placed on next week’s agenda.  

In other business, the Sheriff’s monthly report for January was approved.  

Claims were approved for February 22, 2019. 

At 9:58 a.m., there being no further business, Sheldon made a motion to adjourn. Motion carried unanimously. 

ATTEST:

February 26, 2019:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 26, 2019, in the Fremont County Courthouse Boardroom, with Graham, Hickey, and Sheldon present. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the record show that Sheriff Kevin Aistrope was present for this meeting. He would like the board to put an item on the agenda for next week. It is the signing of a contract for the fiber to be run from Hamburg to Sidney. He also briefly discussed the road conditions in an emergency and the ISICS Radio Project. 

Renae Johanningmeier with Group Benefits, Ltd., phoned in to talk to the board regarding group health insurance. She discussed Iowa Public Employees Pool (IPEP). The board advised her that they were remaining with ISAC. She stated that she will check back again in early January next year. 

Motion by Hickey to set the public hearing date & time for the FY 2019/2020 for March 12, 2019, at 10:00 a.m. Motion carried unanimously. 

Claims were approved for March 1, 2019. 

At 9:41 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Terry Graham, Chairman

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