Board of Supervisors Minutes
February 2017

February 7, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 7, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson and Graham present.  Let the records show Hickey was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Kristan Gray with the Valley News was present for this meeting. 

Doc Holliday did not attend this meeting. 

After a brief discussion, Hendrickson wished to abstain from voting on this item. Motion was made by Graham to table authorizing Chairman Hendrickson to sign renewal of Special Class C Liquor License (Beer/Wine), Outdoor Service, & Sunday Sales for D & L Pro until Hickey was present.  Motion carried unanimously. 

In other business, the County Recorder’s Monthly Report was approved. 

In other business, claims were approved for February 10, 2017. 

At 9:11 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST: 

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

February 14, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 14, 2017, in the Fremont County Courthouse Boardroom, with Hickey and Graham present.  Let the records show Hendrickson was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

The canvass for the Hamburg School Special Election was held. On a motion by Graham, the board approved the canvass for the Hamburg School Special Election held on February 7, 2017. 

At 9:07 a.m., motion was made by Graham to authorizing Vice-Chairman Hickey to sign renewal of Special Class C Liquor License (Beer/Wine), Outdoor Service, & Sunday Sales for D & L Pro.  Motion carried unanimously. 

Judy Crain, Treasurer, met with the board regarding stamped warrants. She received an email from Pocahontas County regarding their desire to purchase county held stamped warrants. She and the board discussed that they are comfortable hold the warrants that we currently have now that there is a plan in place toward paying down the debt. No action was taken on this item. 

Motion was made by Graham to authorize Hickey to sign the 28E agreement with Mills County for the Iowa Watershed Approach Project. Motion carried unanimously. 

At 9:18 a.m., motion made by Graham to authorize Vice-Chairman Hickey to sign the union contract for the secondary roads department. Motion carried unanimously. 

Fremont County Engineer, Dan Davis, met with the board. Motion was made by Graham to authorize Vice-Chairman Hickey to sign IDOT payment voucher with HGM Associates, Inc. for J-24/150th St bridge Project #BROS-CO36(68) - - 5F-36. Motion Carried unanimously.  

Motion was made by Graham to authorize Vice-Chairman Hickey to sign IDOT payment voucher with HGM Associates, Inc. for J-18 Project #STP-S-CO36(65) - - 5E-36. Motion carried unanimously. 

Motion made by Graham to sign the work in right-of-way permits for Centurylink to place fiber optic cable at the following locations:

1 J-32/190th St from 408th Ave West to 370th Ave
2 180th St from 370th Ave to 357th Ave
3 357th Ave from 180th St North to 170th St 

Motion made by Graham to authorize Vice-Chairman Hickey to sign work in right-of-way permit for C & D Mount Farms Corp. to remove dirt from ditch on South side of 240th St beginning 1/4 mile east of 350th Ave and ending 1/2 mile East of 350th Ave and placing dirt on South side of ditch. Motion carried unanimously. 

In other business, the County Sheriff’s Monthly Report was approved. 

In other business, claims were approved for February 17, 2017.

At 9:50 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Earl Hendrickson, Chairman

February 21, 2017: 

The Fremont County Board of Supervisors met in regular session on Tuesday, February 21, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson, Hickey, and Graham present.  A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

At 9:01 a.m., Dan Davis, Engineer, & Jeff Shirley, Purchasing Agent, met with the board discuss the purchase of a Gradall for 2018. Hickey made the motion to approve the 2018 purchase of the Gradall. Motion carried unanimously. 

Motion was made by Hickey to allow Chairman Hendrickson to sign temporary easements in Thurman for Project #STP-S-CO36(75) - - 5E-36. Motion carried unanimously.  

Motion made by Graham to allow Chairman Hendrickson to sign the work in right-of-way permits for Centurylink to place fiber optic cable at the following locations:

1 408th Ave North to 180th St, then West to 400th Ave
2 180th St from 400th Ave to 390th Ave
3 180th St from 390th Ave to 370th Ave

Motion carried unanimously. 

Judy Crain, Treasurer, and Alise Snyder, Deputy Treasurer, met with the board for approval of a resolution for a new hire in the treasurer’s office. Hickey made the motion to approve the new hire. Motion carried unanimously.

RESOLUTION 2017-14

WHEREAS, THE Office of the Fremont County Treasurer has completed the interview process and wishes to hire a full-time position in her office.

BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS

That Ashley Mullins be hired to fill the full-time position in the Fremont County Treasurer’s Office.

Motion to approve made by Hickey.

Dated: February 21, 2017
 

At 10:00 a.m., Hendrickson opened four bids for the County Farm Lease Agreement. Present was Nick Golden. Graham made a motion to accept the high bid of $248.00 per acre from Jared Moyer. Motion carried unanimously.  

At 10:30 a.m., Karim Amiry with Wellmark met with the board to present the Wellmark/ISAC insurance renewal information. 

In other business, claims were approved for February 24th, 2017. 

At 10:47 a.m., there being no further business, Hickey made a motion to adjourn. Motion carried unanimously.

ATTEST:
 

February 28, 2017:

The Fremont County Board of Supervisors met in regular session on Tuesday, February 28, 2017, in the Fremont County Courthouse Boardroom, with Hendrickson and Graham present.  Let the records show Hickey was not present for this meeting. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter from The Hamburg Reporter was present for this meeting. 

Jan Zach & Curt Boyd, Trustees of the Mule Slough Drainage Districts met with the board regarding the progress for the districts. The districts were notified last week that Attorney Jim Hudson would like to postpone the merger meeting until April so that he is able to attend the meeting in person along with Engineer Don Etler. They discussed the merger meeting would be in April with the annexation and classification meetings to follow in May. Also, discussed was a bill received from Water Hog. Boyd and Zach stated they will check with the attorney that was contacted regarding this matter for an update on how to proceed. 

Kent Wirth, District Court Administrator, and Robin Shirley, Clerk of the District Court, met with the board to update them on the possibility of the Fremont County Clerk’s Office becoming a part-time office. This is due to a recent retirement and the state not approving the filling of vacancies in the clerk’s offices. They will know more when the state’s budget is finalized toward the end of March. Wirth also spoke with the board regarding possibly placing a lock box in the door of the clerk’s office for payments and other items needing to be dropped off at the clerk’s office when they are not open for business. Arnold Emberton, IT & Maintenance Supervisor, was present for this meeting. Emberton has found a floor mount lockbox that can be placed outside of the clerk’s door which will avoid any modifications to the door. Wirth stated that this type of box would work and the state would cover the costs. 

Dee Owen, Auditor, met with the board for approval of a resolution for a new hire in the auditor’s office. Graham made the motion to approve the new hire. Motion carried unanimously.

RESOLUTION 2017-15

WHEREAS, the Office of the Fremont County Auditor has completed the interview process and wishes to fill the full-time vacancy in her office.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 28th day of February, 2017, that Wendy Stenzel be hired to fill the open full-time position in the Fremont County Auditor’s Office effective February 21, 2017.

Motion to approve made by Graham.

ATTEST:

Owen also discussed the wage for the part-time person that is helping to train the employee in her office. She was formerly employed with the auditor’s office several years ago. Her wage when she left the office was $15.00 per hour. Her current hourly wage is $17.50. She brings 20 plus years of real estate experience to the office. Owen stated this will be a short term arrangement to alleviate some of her work load as a new auditor. Graham made the motion to pay this part-time employee $17.50 per hour. Motion carried unanimously. 

Graham made a motion to approve the following resolution defining the part-time role of the Fremont County Attorney. Motion carried unanimously.

RESOLUTION 2017-16

WHEREAS, Iowa Code Section 331.752 provides that the county board of supervisors may provide, by resolution, the full or part time status of the county attorney and that a part time county attorney is permitted to engage in the private practice of law, while a full time county attorney must refrain from the private practice of law.

WHEREAS, the current status of the office of the Fremont County Attorney has been part time.

WHEREAS, it the intention of the Fremont County Board of Supervisors, through this resolution, to memorialize the current status of the office of the Fremont County Attorney and to continue this part time status, permitting the private practice of law by the Fremont County Attorney.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 28th day of February, 2017, that the current status of the Fremont County Attorney is and shall remain to be part time until otherwise designated under the procedures of Iowa Code Section 331.752.

Motion to approve made by Hendrickson.
 

Dan Davis, Engineer, met with the board for approval of the following resolution to accept a low bid for Project #BRS-CO36(74) - - 60-36. Motion made by Graham to approve the resolution. Motion carried unanimously.

RESOLUTION NO. 2017-17

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Secondary Roads Department held a letting for construction projects on February 21, 2017, and

WHEREAS, two (2) bids were received for BRIDGE REPLACEMENT ON J18 OVER PLUM CREEK, Project BRS-CO36(74)--60-36, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to GUS CONSTRUCTION CO,. INC OF CASEY, IOWA for the low bid of $639,053.74.  The cost of this project shall be paid Federal Bridge funds and Farm to Market funds.

Motion to approve made by Graham.

Approved this 28th day of February, 2017.
 

At 9:48 a.m., Hendrickson made the motion to approve the 2017/2018 Fremont County budget for publication. Motion carried unanimously. 

In other business, claims for March 3, 2017, were approved. 

At 9:52 a.m., there being no further business, Graham made the motion to adjourn. Motion carried unanimously.

ATTEST:

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