Board of Supervisors Minutes
February 2003
Tuesday: February 4, 2003
The Fremont County Board of Supervisors met in regular
session on Tuesday, February 4, 2003, in the Fremont County Courthouse,
Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and
the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to
approve the agenda as posted; vote carried unanimously. Supervisor Aistrope
moved to approve the minutes of the previous Board session; vote carried
unanimously.
At 9:30 a.m. the Board held the hearing to adopt an Ordinance to Adopt the
Compiled Book of Ordinances of Fremont County – Ordinance 2003-1. The first
reading was held at 9:30 a.m. Motion was made by Aistrope to approve the first
reading of the ordinance. Larson, aye; Aistrope, aye; Hickey, aye. Motion was
made by Aistrope to waive the second and third reading and to pass the ordinance
as presented. Larson, aye; Aistrope, aye; Hickey, aye. The ordinance will be in
effect after publishing.
AN ORDINANCE TO ADOPT THE COMPILED BOOK OF ORDINANCES OF FREMONT COUNTY.
Be it ordained by the Board of Supervisors of Fremont County,
Iowa:
SECTION 1. The purpose of this Ordinance is to adopt the Compiled Book of
Ordinances of Fremont County according to Iowa Code 331.302(9), with no changes
to existing ordinances.
SECTION 2. Remove from the Book of Ordinances Ordinance No. 4-87, which was repealed by Ordinance No. 95-1.
SECTION 3. This Ordinance shall be in effect after final passage, approval, and publication as provided in Code of Iowa Chapter 331.302.
PASSED AND ADOPTED THIS 4TH DAY OF FEBRUARY, 2003.
Attest:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman
Fremont County
Auditor
/s/ David Aistrope
/s/ Chuck Larson
At 10:00 a.m. Dan Davis, County Engineer, met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign the contract and contractor’s bond for Project STP-S-CO36(26)—5E-36, HMA Pavement Widen/HMA RESURFC: Route: J32; with U.S. Asphalt Co. Larson, aye; Aistrope, aye; Hickey, aye. Motion was made by Aistrope to authorize Chairman Hickey to sign a payment voucher to HGM Associates for Project No. FM-CO36(32)—55-36. Larson, aye; Aistrope, aye; Hickey, aye.
In other business, claims for February 7, 2003 and payroll for February 7, 2003 were approved. The Recorder’s Monthly Report of Fees was approved.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Thursday: February 6, 2003
The Fremont County Board of Supervisors met in regular session on Thursday, February 6, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. Tracey Vanatta, Patty Lundgren and Paula Pickens met with the Board in regards to their budget asking for Home Health. Tracey gave a presentation of the number of clients served for homemaker health and public health nursing. There are forty-two clients in homemaker health and six clients in public health nursing. They are asking the Board for an $89,000 increase in their budget which would be a 435% increase. Presently the Board is giving a 3% increase. The Board said they will look at the options the county will have for public health nursing.
Cindy Turkle called and said she could not make her appointment with the Board at 10:00 a.m.
At 11:00 a.m. Toni Thompson from Blue Cross and Blue Shield met with the Board in regards to the county health insurance. They discussed the increase in costs. The current plan will not be available the next budget year.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Tuesday: February 11, 2003
The Fremont County Board of Supervisors met in regular session on Tuesday, February 11, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Larson moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. Assistant Engineer Jim Owen met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign two transfer of funds for Project FM-CO36(29)—55-36 and for Project STP-S-CO36(26)—5E-36 from Farm to Market account to the Iowa Department of Transportation’s account. Larson, aye; Aistrope, aye; Hickey, aye.
At 11:00 a.m. the Board met with a representative from the State Auditor’s office for the State Audit exit.
At 11:30 a.m. Bart Bartholomew held the public hearing for Emergency Management Budget for 2003/2004. Present were the Board and Mr. Bartholomew.
The Sheriff’s monthly report of fees collected was approved.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Thursday: February 13, 2003
The Fremont County Board of Supervisors met in regular session on Thursday, February 13, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. Kathy Swanson from Domestic Violence Education and Shelter met with the Board. She presented her report to the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign a letter of support to assure continued commitment and participation in a coordinated effort to enhance services to victims of domestic violence. Larson, aye; Aistrope, aye; Hickey, aye.
Motion was made by Aistrope to sign a Quit Claim Deed to assign the property at the current Fremont County Landfill to the Fremont County Sanitary Landfill Commission. Aistrope, aye; Larson, aye; Hickey, aye.
Motion was made by Aistrope to approve the renewal license for off-premise liquor, wine or beer and Sunday Sales for Percival Farm Service, Inc., Percival, Iowa. Larson, aye; Aistrope, aye; Hickey, aye.
Motion was made by Aistrope to send a letter to Zion Recovery Service Inc. to notify them that Fremont County will no longer pay their rent to a location in Sidney, Iowa. Larson, aye; Aistrope, aye; Hickey, aye.
Motion was made by Aistrope to send a memo to all elected officials and department supervisors that all departments will have to work within their budgets this current fiscal year as the Board budgeted the General Basic Fund to a 19% ending fund balance for 2003/2004 and no amendments will be made for the current fiscal year of 2002/2003. Larson, aye; Aistrope, aye; Hickey, aye.
At 10:30 a.m. Bart Bartholomew presented the Multi-Hazard Emergency Operations Plan. Motion was made by Aistrope to approve the plan. Larson, aye; Aistrope, aye; Hickey, aye.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Tuesday: February 18, 2003
The Fremont County Board of Supervisors met in regular session on Tuesday, February 18, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
RESOLUTION: BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 18th day of February, 2003, that Chuck Larson is appointed as a Board member to the Domestic Violence Education and Shelter.
Motion was made by Aistrope.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman Aye
Fremont County
Auditor
/s/ David Aistrope
Aye
/s/ Chuck Larson
Aye
Motion was made by Larson to approve the following resolution.
RESOLUTION RESCINDING RESOLUTIONS NUMBERS 96-47 AND 2000-66: WHEREAS, the Fremont County Attorney does not wish to hire an Assistant County Attorney for the remainder of the fiscal year for 2002/2003 and budget year 2003/2004,
NOW, THEREFORE, be it resolved by the Fremont County Board of Supervisors this 18th day of February, 2003, that Resolution number 96-47, Resolution Approving Appointment of Assistant County Attorney and Resolution number 2000-66, Resolution Approving Appointment of Replacement Assistant County Attorney, be rescinded.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman Aye
Fremont County
Auditor
/s/ David Aistrope
Aye
/s/ Chuck Larson
Aye
At 9:15 a.m. Sandra Sillers, Fremont County CPC, met with the Board. A public hearing was held regarding Fremont County Strategic Plan for July 2003-July 2005. The data used to develop this strategic plan has been gathered by using consumer, provider and family/guardian survey, individual interviews and educational training provided by state, ISAC, provider groups and consumer groups. The goals and objectives are: Continue educating community what services are available; Become HIPAA compliant and Develop transitional planning process for consumers coming into the system. Motion was made by Aistrope to approve the plan. Larson, aye; Aistrope, aye; Hickey, aye.
At 10:00 a.m. the continuance of the public hearing on the vacation of a portion of J34 was held. Dan Davis was present. Davis said he completed the revised plans and plats as requested. Motion was made by Aistrope to authorize Chairman Hickey to sign the following resolution. Larson, aye; Aistrope, aye; Hickey, aye.
RESOLUTION TO VACATE A COUNTY ROAD Fremont County Resolution No. 2003-16
WHEREAS, This being the date and time set for the hearing on the proposed vacation and closure of a portion of Fremont County Secondary Road, described as follows:
A parcel of land located in part of the NE1/4 NE1/4 of Section 33, and in part of the NW1/4 NW1/4 of Section 34, and in part of the SW1/4 SW1/4 of Section 27, all located in Township 69 North, Range 42 West of the 5th Principal Meridian, Fremont County, Iowa, as shown on the Vacation Plat, Exhibit "A", attached hereto and by reference made a part hereof, said parcel being more fully described as follows:
Commencing at the Southeast corner of the NE1/4 NE1/4 of said Section 33; thence N1° 26’12"E along the East line of said NE1/4 NE1/4 a distance of 124.16 feet to the Point of Beginning; thence S88° 11’17"W a distance of 192.70 feet to the present northerly right-of-way line of a county road and a point on a curve concave Northwesterly having a central angle of 62° 01’18" and a radius of 558.61 feet; thence Northeasterly along said northerly right-of-way line and along a portion of said curve an arc length of 433.28 feet with a chord bearing and distance of N48° 19’35"E, 422.50 feet to the end of said curve; thence N26° 06’22"E along said northerly right-of-way line a distance of 688.47 feet to the beginning of a curve concave Southeasterly having a central angle of 65° 51’48" and a radius of 583.00 feet; thence Northeasterly along said northerly right-of-way line and along a portion of said curve an arc length of 454.47 feet with a chord bearing and distance of N48° 26’17"E, 443.05 feet; thence S19° 13’48"E a distance of 66.00 feet to the southerly right-of-way line of said county road and a point on a curve concave Southeasterly having a central angle of 65° 51’48" and a radius of 517.00 feet; thence Southwesterly along said southerly right-of-way line and along a portion of said curve an arc length of 403.02 feet with a chord bearing and distance of S48° 26’17"W, 392.89 feet to the end of said curve; thence S26° 06’22"W along said southerly right-of-way line a distance of 688.47 feet to the beginning of a curve concave Northwesterly having a central angle of 62° 01’18" and a radius of 624.61 feet; thence Southwesterly along said southerly right-of-way line and along a portion of said curve an arc length of 231.92 feet with a chord bearing and distance of S36° 44’36"W 230.59 feet; thence S1° 48’31"W a distance of 39.65 feet; thence S88° 11’17"W a distance of 42.57 feet to the East line of said NE1/4 NE1/4; thence S1° 26’12"W along said East line a distance of 20.03 feet to the Point of Beginning.
Said parcel contains 2.29 acres.
WHEREAS, No objections have been received, either in writing or by persons present.
NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the subject section of road be ordered vacated and closed.
ATTEST:
/s/ Lucille
Hunt/s/
Keith Hickey, Chairman
Fremont County
Auditor
Fremont County Board of Supervisors
Date: 2-18-03
In other business, claims and payroll were approved for February 21, 2003.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Wednesday: February 19, 2003
The Fremont County Board of Supervisors met in regular session on Wednesday, February 19, 2003, at 10:30 a.m. at the Shenandoah Memorial Hospital, with Hickey, Aistrope and Larson present. The county is looking as to what options they have for Fremont County public health. Present were Chuck Millburg, Sandy Davis, Becky Schaeffer, Judy Anderson, Bob Anderson and Auditor Lucille Hunt. Mr. Millburg explained how the Shenandoah Hospital is involved in Page County public health. Sandy Davis, Public Health Nurse for Page County, explained her duties and how they contract with the Shenandoah Hospital and Clarinda Hospital. Bob Anderson said their county contribution to public health is $5.00 per capita. Southwest Iowa Home Health Services has asked Fremont County for an $89,000 increase for public health which would cost the taxpayers $14.48 per capita in Fremont County. The possibilities of a 28E agreement for satellite offices in Fremont County for a public health nurse and a contract with the Hamburg Hospital and Shenandoah Hospital will be discussed at a later date.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Thursday: February 20, 2003
The Fremont County Board of Supervisors met in regular session on Thursday, February 20, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Tuesday: February 25, 2003
The Fremont County Board of Supervisors met in regular session on Tuesday, February 25, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:15 a.m. Treasurer Judy Crain and Heidi Stewart met with the Board in regards to shredding checks with the previous Treasurer’s name on them. Treasurer Crain said she is not printing her name on the checks, only Fremont County Treasurer. Motion was made by Aistrope to dispose of the checks with Christine Sheldon’s name on them, by shredding, numbers from 7201 through 11159 to Fremont County Savings Bank; 32 through 500 to Randolph State Bank and apportionment checks 7510 through 8250 to Fremont County Savings Bank. Larson, aye; Aistrope, aye; Hickey, aye.
Treasurer Judy Crain gave the 2002/2003 suspension list to the Board of Supervisors. This list will be forwarded to the Department of Human Services, per Iowa Code 427.9.
At 9:30 a.m. the Board met with County Attorney Vicki Danley. They discussed Tax Sale Certificates currently held by Fremont County.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
Thursday: February 27, 2003
The Fremont County Board of Supervisors met in regular session on Thursday, February 27, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Supervisor Aistrope moved to approve the agenda as posted; vote carried unanimously. Supervisor Aistrope moved to approve the minutes of the previous Board session; vote carried unanimously.
At 9:00 a.m. the Board met with Electrical Engineer Neal Scott from Farris Engineering. John O’Neal, Robert Gowdy, Steve Whitehead and Arnold Emberton were present. They met to resolve some problems with non-existing outlets marked existing on the Engineer’s plans. The initial plans were correct for the placement of existing and non-existing electrical outlets. When the plans were drawn for the bids, several outlets were marked existing by the engineer instead of non-existing. As a result, the bid is missing some conduit and raceway supplies. Larson questioned the engineer in regards to installing 600 amp running to the courthouse. The engineer said the plans were designed for future air conditioning and a 20% growth. Hickey said the underground wire had also been cut at one time and knew it needed to be replaced. Right now the problem is the missing conduit and raceway to hook up outlets that the engineer mismarked on the plans. Whitehead said he thought the engineer should stand for the extra cost. The Board agreed but Neal Scott said he could not do that but he would take it back to the firm to see what could be done and Kevin Vander Kolk PE would get back to the Board.
At 9:00 a.m. Dan Davis and Mike Batenhorst met with the Board in regards to a new truck. Davis and Batenhorst will ask for bids on a truck.
In other business the following handwritten warrants were approved.
General Basic Fund
Secondary Road Fund
Educational & Training
Service
Fuels
ISAC
415.00
Farragut Oil Inc. 8,752.50
Educational & Training Service
ISAC 70.00
MH-DD Services Fund
Educational & Training Service
ISAC 70.00
There being no further business, meeting was adjourned.
After the meeting was adjourned Chairman Hickey received a call from Kevin Vander Kolk PE stating that Ferris Engineering would not stand the cost of the conduit and raceway for outlets marked existing when they were not existing. Hickey said he would talk to the other members of the Board.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman