The Fremont County Board of Supervisors met in regular session on Wednesday, January 2, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the Board approved the following Resolutions to reorganize the Board for year 2013.

RESOLUTION NO. 2013-1

WHEREAS, motion was made by Hickey to appoint Bartholomew as Board Chairman and himself as Board Vice Chairman.

WHEREAS, the Board Chairman may make motions and vote as any other member of the Board.

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January 2013, that Supervisor Bartholomew is appointed Board Chairman and Supervisor Hickey is appointed to the position of Vice-Chairman.

ATTEST:

RESOLUTION NO. 2013-2

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 2nd day of January 2013, that the 2013 committee appointments are as follows:

Supervisor Bartholomew – Tourism Board, Welcome Center Board, Landfill Commission, FREDCO, West Central Development, Emergency Management Commission, Local Emergency Response, Southwest Iowa Juvenile Emergency Services Board, and County Safety Committee.

Supervisor Hickey – DECAT Board, DHS Service Advisory Board, Landfill Commission, Waubonsie Mental Health, Regional Planning Affiliate Board, Board of Health, Clarinda Mental Health Center Advisory Board, Workforce Development, and Local Emergency Response.

Supervisor Morgan – Loess Hills Alliance, Loess Hills Authority, Hungry Canyons Authority, Hungry Canyons Alliance, Southwest Iowa Transit, Southwest Iowa Planning Council, Fourth Judicial 28E Board, Zion Recovery Board, and Local Emergency Response,

Bartholomew, Morgan and Hickey appointed to E911 Board with one vote.

Motion was made by Morgan.

At 10:15 a.m. Dan Davis, Engineer, met with the board requesting the following be approved:

Motion was made by Hickey authorizing Chairman Bartholomew, sign Work in ROW Permit for Windstream Communications to place copper telephone cable across Plum Creek RD along 150thSt. Morgan, aye; Hickey, aye; Bartholomew, aye.

Motion was made by Hickey authorizing Chairman Bartholomew, sign Work in ROW Permit for Windstream Communications to place copper cable beginning at NE Intersection of 205th Ave & 165th St, then East 8,000’, then S on 305th St. 2200’ (this includes ROW in 6-69-42 and 1-69-41 of Sidney Twp). Morgan, aye; Hickey, aye; Bartholomew, aye.

At 10:30 a.m. the board discussed an accountant’s report regarding Sapp/Moyer Development Agreement, noting undocumented or questioned expenses. Also present was Karen Berry. After gathering several questions, Hickey made a motion to appoint Morgan as point of contact. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 11:45 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Hickey, aye Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 8, 2013:

At 8:30 a.m. on Tuesday, January 8, 2013, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Randy Hickey, Cara Morgan, Judy Crain, Dan Davis, Karen Berry, Jennifer McAllister, Darren Osborne, Robin Shirley, Dennis Henneman, Mike Crecelius, John Travis, Danny Toma, and Joan Kirk. Topics discussed were: Treasurer Office closing January 16th for training; Grand Jury selection, budgets, and various meetings, upcoming and attended.

The Fremont County Board of Supervisors met in regular session on Tuesday, January 8, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Motion was made by Hickey to approve the following Resolution 2013-7 along with Certificate of Appointments of Deputy or Assistant. Morgan, aye; Bartholomew, aye; Hickey aye.

RESOLUTION NO. 2013-7

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 8th day of January, 2013, that the following individuals shall be approved as Reserve Deputies for the Fremont County Sheriff’s Department, as requested by Fremont County Sheriff Kevin Aistrope. The effective date of employment shall be January 1, 2013:

Motion was made by Hickey.

ATTEST:

/s/ Joan Kirk                                                                                /s/ Bart Bartholomew, Chairman     aye
Fremont County Auditor                                                                /s/ Randy Hickey                            aye
                                                                                                   /s/ Cara Morgan                                aye

At 9:05 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Morgan authorizing Chairman Bartholomew to sign Utility Permit for MidAmerican Energy for Electric Line 1700’ North of Intersection of 280th Ave. & 150th St. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Morgan authorizing Chairman Bartholomew to sign IDOT Payment Voucher with HGM Associates on Project #BRS-CO-36(60)--60-36. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Hickey authorizing Chairman Bartholomew to sign Pavement Markings on Project #FM-CO36(64)--55-36. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:15 a.m. Motion was made by Hickey approving the Treasurer’s Semi-Annual Report.

Hickey, aye; Bartholomew, aye; Morgan, aye.

At 9:20 a.m. Terry Lewis, Conservation Board, met with the board requesting a Letter of Support regarding a grant he is applying for through DNR. Also present was Bob Benton. The goal of the Conservation Board is to put an Archery Range north of the Golf Course using grant and REAP funds. Morgan made a motion to provide a Letter of Support. Morgan, aye; Bartholomew, aye; Hickey aye.

At 9:30 a.m. Motion was made by Morgan to approve Sidney Legion Club, Class C Commercial Liquor Licenses. Morgan, aye; Bartholomew, aye; Hickey aye.

Motion was made by Morgan to approve D & L Pro Special Class C Beer/Wine Outdoor Sales, & Sunday Sales Liquor Licenses. Morgan, aye; Bartholomew, aye; Hickey aye.

In other business, the County Recorder’s Monthly Report was approved.

Payroll and Claims were approved for January 11, 2013.

At 10:00 a.m. there being no further business, Hickey made a motion to adjourn.

Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 15, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 15, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show Randy Hickey was not present for this meeting.

At 9:00 a.m. Joel Dirks, West Central Action, met with the board to deliver and discuss FY/12 County Report & FY/13 Funding, and talked about how important the services are to Fremont County. Dirks said West Central is asking for a $500.00 increase this year, but understands if that cannot happen. Motion by Morgan to accept the report. Morgan, aye; Bartholomew, aye.

Craig Glasgow stopped by to visit with the board.

At 9:15 a.m. Dan Davis, Engineer, met with the board requesting the following be approved. Motion was made by Morgan authorizing Chairman, Bartholomew sign contract with Shannon W. & Erin Elizabeth Smith, and Sean & Tracy Smith for Project #STP-S0CO36(59)-5E-36. Morgan, aye; Bartholomew, aye.

At 9:30 a.m. Motion was made by Morgan to release the documented/unquestioned portion of funds for I29/Hwy 2 SID TIF. Morgan, aye; Bartholomew, aye. Also present was Karen Berry, Assessor. Morgan thoughts are since we have received detailed documentation from the accounting firm that reviewed the documentation pertaining to the TIF debt, and this was in the documented/unquestioned portion of the report, that we go ahead and release the checks for the unquestioned amount. Berry said the December TIF check is from the 2011 Assessment. The 2011 Assessments were appealed by Sapp/Robbins to the Property Assessment Appeal Board (PAAB). Those appeals are pending and unresolved. Sapp/Robbins want the land assessed as agricultural and not commercial. Berry believes this is a conflict. Sapp/Robbins have threatened to sue the Board of Supervisors if they do not get their Jobs Creation TIF checks. Sapp/Robbins are currently suing the Board of Review because they want their property to be assessed as agricultural land. Berry feels Sapp/Robbins are playing both sides of the fence against Fremont County. Berry stated that previously Robbins and then Sapp have sued the Board of Review. The Board of Review has won each case. It has cost the county a considerable amount of money to defend these lawsuits, but Sapp/Robbins continually file against the Board of Review. Berry said it doesn’t seem right that Sapp/Robbins can get Economic Development TIF money from the county and then continually sue the Fremont County Board of Review, which costs the county money. Berry hopes the current minutes are more informative for future Supervisors as Sapp/Robbins continue to want the TIF extended and their property values reduced. Morgan said the good thing is right now, by us requesting the information, the Agreement says we are well within our means to ask for this documentation, that it is not a status quo that we are going to let everything slide.

At 9:45 a.m. David Owen, met with the board requesting approval of Dr. Kelli Woltemath be appointed as new acting Medical Examiner for Fremont Count with the retirement of Dr. Largen. Morgan made a motion to approve the request and appoint Dr. Woltemath, Medical Examiner. Morgan, aye; Bartholomew, aye.

At 10:08 a.m. Ray Guzman and Martha Guzman, met with the board requesting to purchase Tax Sale Certificates for four parcels in the City of Riverton. The Board will publish his bid and have a public hearing.

At 10:15 a.m. Gean Clapper, Jail Committee, met with the board to give an update on the Jail Study. The committee has not decided on a location at this time.

At 10:30 a.m. Motion was made by Morgan to approve Class C/Outdoor Service/Sunday Sales Liquor License for PL County Line, LLC. Morgan, aye; Bartholomew, aye.

At 11:30 a.m. there being no further business, Morgan made a motion to adjourn. Morgan, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 22, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 22, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following:

Motion was made by Morgan authorizing Chairman Bartholomew to sign contract with Lawrence L and Mary Lou Crom for Project #STP-S-CO36(59)-5E-36. Morgan, aye; Hickey, aye; Bartholomew, aye.

Motion was made by Morgan authorizing Chairman Bartholomew to sign Policy Statement concerning Sign Maintenance Program for Minimum Sign Retro-Reflectivity. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:15 a.m. Morgan made a motion to approve the Iowa Department of Human Services 2013 HCBS Self-Assessment Report for Community Services. Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:30 a.m. The board canvassed the 2013 Drainage Election.

In other business, payroll and claims were approved for January 25, 2013.

At 10:40 a.m. there being no further business, Morgan made a motion to adjourn.

Morgan, aye; Hickey, aye; Bartholomew, aye.

ATTEST:

Fremont County Auditor                                                                                 Bart Bartholomew, Chairman

January 29, 2013:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 29, 2013, in the Fremont County Courthouse Boardroom, with Bartholomew, Hickey and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Lee Ryherd, Assistant Engineer, met with the board requesting approval of the following. Motion was made by Morgan authorizing Chairman Bartholomew sign Agreement with HGM for IDOT Rating Compliance (124 Structures). Morgan, aye; Hickey, aye; Bartholomew, aye.

At 9:10 a.m. Motion was made by Hickey approving the following Resolution. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION NO. 2013-8

WHEREAS, The Office of Fremont County Community Services has completed the interview process and wishes to fill the full-time vacancy position. BE IT RESOLVED BY THE FREMONT COUNTY BOARD OF SUPERVISORS That Linda Damrau be hired to fill the open full-time position in the Fremont County Community Services office.

Motion to approve made by Hickey.

At 9:20 a.m. Motion was made by Morgan approving the following Resolution. Morgan, aye; Hickey, aye; Bartholomew, aye.

RESOLUTION NO. 2013-9

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS. Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2013 and January 31, 2014 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3).