Board of Supervisors Minutes January 2004

Board of Supervisors Minutes

January 2004

January 6, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 6, 2004 in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved.

The agenda was approved as posted.

At 9:00 a.m. the following resolutions were approved.

RESOLUTION NO. 2004-1

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that Supervisor Hickey is appointed Board Chairman and Supervisor Aistrope is appointed to the position of Vice-Chairman.

Motion to approve the reorganization resolution made by Supervisor Aistrope.

ATTEST:

/s/ Lucille Hunt                                                                                             /s/ Keith Hickey, Chairman      aye
Fremont County Auditor                                                                             /s/ David Aistrope                     aye
                                                                                                                      /s/ Chuck Larson                       aye

RESOLUTION NO. 2004-2

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that the Board will hold its regular meetings on Tuesday and Thursday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.

Motion made by Larson.

ATTEST:

RESOLUTION NO. 2004-3

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that the Sidney Argus-Herald and the Hamburg Reporter be designated as the County's official newspapers for 2004.

Motion by Aistrope.

ATTEST:

RESOLUTION NO. 2004-4

RESOLUTION APPOINTING EMINENT DOMAIN COMPENSATION COMMISSION

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that the following persons are appointed as members of the Eminent Domain Compensation Commission for the year 2004.

BANKERS: Martin McCartney, Sidney, IA 51652; Kent Claiborne, Hamburg, IA 51640; Scott Morrical, Sidney, IA 51652; Mike Shough, Farragut, IA 51639; Grant Schaaf, Randolph, IA 51649; Rose Johnson, Farragut, IA 51639; Jay Longinaker, Randolph, IA 51649 REAL ESTATE: Denise Hammer, Tabor, IA 51653; Harold Snyder, Sidney, IA 51652; Patty Lundgren, Hamburg, IA 51640; Nancy Vanatta, Sidney, IA 51652; Jenna Gregory, Sidney, IA 51652; Cory Gordon, Riverton, IA 51650; John Smith Jr., Tabor, IA 51653 PROPERTY OWNERS: Lowell Sherwood, Percival, IA 51648; Willis Moyer, Sidney, IA 51652; Nancy Newlon, Thurman, IA 51654; Orville Athen, Hamburg, IA 51640; Roger Booker, Riverton, IA 51650; Gerald Head, Imogene, IA 51645; James D. Doyle, Farragut, IA 51639 FARMERS: John Askew, Thurman, IA 51654; Lynn Handy, Percival, IA 51648; Jim Peeler, Hamburg, IA 51640; John Whipple, Shenandoah, IA 51601; Charles Polk, Sidney, IA 51652; Keith Schaaf, Randolph, IA 51649; Steve Lorimor, Farragut, IA 51639.

Motion was made by Larson.

ATTEST:

RESOLUTION NO. 2004-5

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that the 2003 utilities as certified to the Auditor by the Iowa State Department of Revenue and Finance be approved, collected, and disposed of as regular taxes, according to taxing district.

Motion to approve made by Larson.

ATTEST:

RESOLUTION NO. 2004-6

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 6th day of January, 2004, that the 2004 committee appointments are as follows: Supervisor Larson - Fourth Judicial 28E Board, Southwest Iowa Juvenile Emergency Services Board, Hungry Canyons Authority, Recreation, Conservation and Development Regional and Local, Loess Hills Alliance, FREDCO, Welcome Center Board and Landfill Commission. Supervisor Aistrope - Southwest Iowa Transit, Southwest Iowa Planning Commission, Board of Health, Southwest Iowa Home Health and E.M.S. Council, Four County Co-Representative on the Nishna Productions Board and Landfill Commission. Supervisor Hickey - Alcohol and Drug Assistance Agency Inc., Waubonsie Mental Health Agency, Board of Social Welfare, Advisory Board for Clarinda Mental Health Center, SW Iowa MI, MR, DD, BI, Planning Council, Mental Health Board, ISAC County Case Management Services, Local Emergency Response, DHS Service Advisory Board, Four County Co-Representative on the Nishna Productions Board, Empowerment Board, DECAT Board and Landfill Commission. Aistrope, Hickey and Larson appointed to E911 Board with one vote.

Patricia Shull is re-appointed to the Board of Southwest Iowa Transit and Southwest Iowa Planning Commission.

Motion was made by Aistrope.

At 9:30 a.m. Shirley Fredericson from Golden Hills RC & D met with the Board in regards to a comprehensive land use plan for Fremont County. Pat Hume was present. They presented four plans to be reviewed by the Board. Fremont and Monona counties must decide which plan to implement in order to receive 80% share of the costs. Other counties in the Loess Hills have participated in the program. The Board reviewed the plans and telephoned Monona County. The two counties held a discussion. Motion was made by Aistrope to proceed with the Schemmer Associates Plan. Larson, aye; Hickey, aye; Aistrope, aye. Motion was made by Aistrope to authorize Chairman Hickey to sign an Enhancement Fund Application for a grant for the Southern Loess Hills Welcome Center. Larson, aye; Aistrope, aye; Hickey, aye.

At 10:05 a.m. County Attorney Vicki Danley met with the Board. Vicki Danley requested that her part time secretary be made a full time employee. The part time secretary is currently working a 32 hour work week. Danley said she would have enough money in her budget this year to make the change. Hickey suggested the expense for insurance on a full time employee would pay for another part time person. Aistrope suggested that what she really needs is an assistant county attorney instead of another full time secretary. Danley said she did not have time to train another person. After discussion motion was made by Aistrope to authorize the position of the part time secretary be changed to full time status at an annual salary of $19,500, an amount that is currently budgeted. Larson, aye; Aistrope, aye; Hickey, aye.

In other business, motion was made by Aistrope to authorize Chairman Hickey to sign the FSA form Continuation of Owners or Producers Crop Information for the County Farm. Larson, aye; Aistrope, aye; Hickey, aye. A statement received for legal services rendered and costs incurred in connection with the recent purchase of the Scott Township Fire Truck was forwarded to Scott Township. The County Recorder's Report of Fees Collected and the Report of Commission of Veterans Affairs Report were approved. Claims and payroll for January 9, 2004 were approved.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 8, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, January 8, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 10:00 a.m. Fremont County Extension Director Doug Doty met with the Board to review the extension program for the past year. Doty said that 23% of school age youth in Fremont County are impacted through 4-H club programs, camps, workshops, or school enrichment programs. He said 35 youth served in leadership roles or leadership conferences at the area, state and national level and since 1995, 88 4-H youth have received $32,165 in endowment grants. Doty also said that 206 farmers and business people received pesticide applicator certification and they have received 1305 client phone calls and 989 office visits from people requesting assistance or information about forages, livestock, crops, insects, diseases, horticulture, records, legal issues, nutrition, 4-H, community and other important issues. Doty reviewed the Boomerang Program, Citizenship Washington Focus, Summer Day Camps for All Youth, School Enrichment Programs and the Growing Strong Families Program.

At 10:30 a.m. motion was made by Larson to approve the following resolution. Aistrope, aye; Larson, aye; Hickey, aye.

RESOLUTION NO. 2004-7

CONSTRUCTION EVALUATION RESOLUTION

WHEREAS, Iowa Code section 459-304(3) (2003), sets out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement feeding operation structure; and

WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and

WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR's decision regarding a specific application; and

WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2004 and January 31, 2005 and submit an adopted recommendation regarding that application to the DNR; and

WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board's recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF FREMONT COUNTY that the Board of Supervisors hereby adopts this construction evaluation pursuant to Iowa Code section 459.304(3).

ATTEST:

/s/ Lucille Hunt /s/ Keith Hickey, Chairman
Fremont County Auditor Board of Supervisors

Date: 1-8-04 Date: 1-8-04

The Sheriff's Monthly Report of Fees Collected was approved.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 13, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 13, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the following resolution was approved.

RESOLUTION NO. 2004-8

RESOLUTION ABATING TAXES ON LAND OWNED BY THE CITY OF SIDNEY

WHEREAS, the City of Sidney now owns certain property in Fremont County, Iowa, Parcel No. 470470275000000 described as:

The West 50 feet of Lot 3 in Out Lot 19 in the City of Sidney, Fremont County, Iowa,

According to the recorded plat thereof.

Whereas, the property is owned by the City of Sidney as a result of a Tax Sale Deed,

IT IS HEREBY RESOLVED that the above described properties shall be listed as exempt on the tax list of the Fremont County Auditor. Further, all current and delinquent real property taxes are abated under Code Section 445.63.

BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes.

Dated the 13th day of January, 2004.

Motion by Aistrope.

ATTEST:

At 9:30 a.m. Gene Belnap, Weed Commissioner, met with the Board. Belnap requested that he work earlier in the spring to control noxious weed growth. He also requested a larger sprayer. The Board said they would talk to our County Engineer. Belnap said he would renew his certification.

At 11:00 a.m. Emergency Management Director Bart Bartholomew met with the Board. Dave Bolander was present. Available grants for the county were discussed. Larson said that the Emergency Management Commission should be compiling a budget and if there were meetings the various entities would know more about grants and what is going on with Emergency Management. Bartholomew said he was asked to be Disaster Services Coordinator in 1978 by the Board of Supervisors and at that time there was not a commission to establish. He said a commission was never formally established but he works with all of the cities. Larson said when he went to the ISAC meeting in Des Moines, it was announced that Fremont County was one of the few counties that did not apply for and receive a grant. Hickey said that Bartholomew does not apply for the state grant to operate his department, that he operates on county funding. Hickey said he could receive a match from the state. Bolander asked about grants for Benton Township and Bartholomew told him the Benton Township fire department had to apply for the grants. Bolander said they had no clue as to what was available. Larson said that is exactly why there needs to be a formal commission and have monthly meetings.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 14, 2004:

The Fremont County Board of Supervisors met in a budget session on Wednesday, January 14, 2004, in the Fremont County Courthouse, Boardroom, with Hickey and Aistrope present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Hickey and Aistrope reviewed departmental budgets.

At 1:00 p.m. the Board attended union negotiations.

At 5:00 p.m., being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 15, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, January 15, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 8:30 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 8:30 a.m. a department head meeting was held. Present were Janeth Winkler, Tracey Vanatta, Judy Crain, Dan Davis, Art Claiborne, Karen Berry, Sandy Sillers, Steve Whitehead, Margaret Henkle, Arnold Emberton, Ryan Funke and Lucille Hunt. Hickey said we have our Emergency Procedure Plan Manual with thanks to Arnold Emberton. Hickey said we need to save county dollars and we are thinking about moving Mental Health, General Relief and Veterans Affairs back to the Nishnabotany Lodge Building. They had offices there until they outgrew the building. Now that DHS only occupies an office or two and DHS is only there around four hours a week, there would be plenty of room for the departments previously located there to move back. Hickey also said that the county is looking into changing health insurance. Tracey Vanatta said that public health ran out of the flu vaccine. They now have radon test kits and Aaron Brumbaugh is doing lead testing for children. She said lead can cause learning disabilities and in extreme cases could cause death. She said there are lots of things going on in public health. She said the new administrator at the hospital will come to meet with the Board. Davis said Secondary Roads were hit hard on local operating funds after taking over so many miles of additional roads. He said he hoped by next fall they could be moved out of the old shed and have it for sale. Sillers said that the Board will be receiving a letter to sign to support Mental Health restructuring. She suggested they not sign it as it stands now, as the county does not have the funds the way it is set up now. She said she supports restructuring but not with the plans they have now, just because the county cannot afford more expense.

At 10:00 a.m. Larry Gaylord and David Leuth met with the Board in regards to rent on the DHS offices. Gaylord and Leuth said they did not wish to increase the rent on the building for the next year. They also said they know how tight budgets are right now and said the current rent, $540 a month, will be sufficient until June 30, 2007. They said the contract will continue as is except there will be no increase in rent for the next three fiscal years.

At 10:30 a.m. Tim Travis, Nathan Godwin and Deb Baschle met with the Board in regards to UnitedHealthcare Insurance. Mike Batenhorst was present. They stated that after the application by Fremont County was processed the county has been accepted into a UnitedHealthcare Plan. Fremont County needs to choose the plan best suited to the county. Hickey stated that he wanted something in writing to confirm that the County has been accepted. The Board discussed the plans with those present. The rates presented to Fremont County would be cost saving to the county. Travis, Godwin and Baschle were placed on the agenda for January 27, 2004, at 10:00 a.m.

In other business, motion was made by Aistrope to approve the renewal of the liquor license for the Sidney American Legion Club. Larson, aye; Aistrope, aye; Hickey, aye.

The Board reviewed departmental budgets.

At 4:00 p.m. the Board attended the Assessor's Conference Board Meeting.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 20, 2004:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 20, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

The Board reviewed, changed and approved some departmental budgets.

Payroll and claims for January 23, 2004 were approved.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 22, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, January 22, 2004, in the Fremont County Courthouse, Boardroom, with Hickey and Aistrope present. Larson was attending a meeting in Des Moines. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. the Board canvassed the various drainage elections that were held in Fremont County on Saturday, January 17, 2004. Motion was made by Aistrope to approve the elected candidates as presented by the various drainage boards. Hickey, aye; Aistrope, aye.

The Board reviewed departmental budgets.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 27, 2003:

The Fremont County Board of Supervisors met in regular session on Tuesday, January 27, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:30 a.m. Connie Rewinkle met with the Board in regards to renting space in her building. The Board said they have continued the contract with the Nishnabotany Lodge with no increase in rent for the next three years. The Board said that the phone system and computer lines currently in the Lodge building is already in place for DHS and would be expensive to move. The Board also said that DHS is only there a few hours a week and there is plenty of space for Community Services, including Mental Health and General Relief, and the Veterans Affairs offices. Rewinkle thanked them for renting from her and asked them to consider renting from her again if the need arises. The Board thanked her for coming and said if they needed extra space again they would contact her.

At 10:00 a.m. Tim Travis and Nathan Godwin met with the Board to explain UnitedHealthcare Plans for Fremont County. Present were Mike Batenhorst and Larry Moores. Discussion was held in regards to the medical plan, dental plan, vision plan and life insurance coverage for employees. No action was taken.

At 11:00 a.m. Kathy Swanson from the Domestic Violence Education and Shelter met with the Board. She presented an annual update for the agency. Motion was made by Larson to authorize Chairman Hickey to sign a Memorandum of Understanding and Support for DOVES. Aistrope, aye; Larson, aye; Hickey, aye.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

January 29, 2004:

The Fremont County Board of Supervisors met in regular session on Thursday, January 29, 2004, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:30 a.m. Matt Matson from DHS met with the Board. Matson, the Board, Sandie Sillers, Arnold Emberton and Steve Whitehead went to the DHS building to determine the space needed by DHS and the spaced needed for Community Services and Veterans Affairs. The move of Community Services and Veterans Affairs will be a cost saving for the county.

At 10:15 a.m. discussion was held in regards to the current lease for County Acres Care and the need for additional cost savings for the county. Aistrope made a motion to authorize Chairman Hickey to sign a Termination of Lease for Country Acres Care between Fremont County and Morse Enterprises as of June 30, 2004. Larson, aye; Aistrope, aye; Hickey, aye. The current lease runs through June 30, 2004. The 'termination of lease' letter also said that in accordance of the contract, a joint physical inventory is needed and per the contract the food products were to be replaced, and as the county will not be operating a facility, the county requests a monetary settlement in lieu of food products.

At 10:30 a.m. Joel Dirks met with the Board. Joel presented the annual report for West Central Development.

At 11:00 a.m. Toni Thompson from Blue Cross and Blue Shield met with the Board to present the policies available for fiscal year 2004/2005. Mike Batenhorst was present.

There being no further business, the meeting was adjourned.

ATTEST:

Fremont County Auditor Keith Hickey, Chairman

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